2 General Specifications Same Basic Formatting Instructions For Both Traditional and Manuscript Guidelines Paper should be good bond of 25% or better rag content and 16 lb. weight or better. The paper can be white or ivory. The same font must be used in all elements of the document. See formatting instructions for recommended font type and size. The same margins must be used throughout the document. The left margin should be 1.5. All other margins should be 1. Line spacing of 1.5 lines. Half-Title Pages - A numbered half-title page must be used at the beginning of each major section, i.e. INTRODUCTION, REVIEW OF LITERATURE, MANUSCRIPT CHAPTERS, etc.
4 Page Numbers The Following pages are the only pages not numbered: Title page (assigned i, but not shown) Copyright notice page (assigned ii, but not shown) Preliminary section numbered with lower case Roman numerals at the bottom center (beginning with the signature page, which is numbered iii) Body of text numbered with Arabic numerals at the bottom center (beginning with the Introduction, which is numbered 1) All page numbers must appear at least ½ from the edge of the page, but do not need to appear within the margins. In MS Word, you can accomplish this by setting the footer to 0.50 and placing the page numbers within the footer.
5 Organization of the Thesis/Dissertation Preliminary Section Same in both Traditional and Manuscript Style Numbered with lower case roman numerals Title Page required Copyright Page required Signature Page required Abstract required Dedication optional Acknowledgments optional Table of Contents required List of Tables required List of Figures required List of Abbreviations or Symbols required
9 Table of Contents Table of Contents, List of Tables and List of Figures should be formatted the same Table of Contents, List of Tables, and List of Figures pages should be neatly justified Headings and subheadings must match the table of contents word for word All of the major sections and subsections are aligned similarly A numbered half title page must be used at the beginning of each major section, i.e. INTRODUCTION, REVIEW OF LITERATURE, MANUSCRIPT CHAPTERS, etc.
10 Traditional Style Body of Text Introduction Review of the Literature Materials and Methods Results Discussion Summary Literature Cited Appendix
12 Manuscript Style Doctoral students whose final, completed dissertation will consist of two or more manuscripts or articles. This may include articles already published, submitted, or to be submitted to peer-reviewed journals.
13 Manuscript Style Body of Text Introduction and Literature Review Describes the overall hypothesis or question, the studies and subhypotheses or questions, and their significance. It will contain an extensive review of relevant background literature to describe the broader context and introduce main concepts and hypotheses or research questions. The common thread linking various parts of the research, represented by individual papers incorporated in the thesis/dissertation, must be made explicit, and you must join the manuscripts into a coherent unit.
15 Manuscript Style Body of Text Each Chapter will have: Title Page Statement of Permission and Contributions Abstract Introduction Materials and Methods Results Discussion Acknowledgements Literature Cited Tables Figure Legends Figures
16 Organization of the Thesis/Dissertation Manuscript Style Copyright, Permissions, and Contributions The student must document if required permissions have been received for any submitted and/or published manuscripts. Also, if the dissertation/thesis contains any collaborative work, clear and appropriate acknowledgement must be stated as to the relative contributions of all parties.
17 Manuscript Style Body of Text Summary and Discussion In the overall summary and discussion, the student will describe how the studies fit together and test the overall hypothesis or address the overall question. Future directions and unanswered questions should be identified.
23 Tables and Figures Tables Used to designate tabulated data including computer printout sheets. The number and title of each table must be placed above the top line of the table. The legend is placed below the table. Figures Used to designate photographs, half-tone prints, charts, maps, graphs, plates, drawings, diagrams, and other mainly nonverbal material. Each table and each figure must bear an identifying number. Tables and figures are numbered in a separate series Each table and figure must bear a number in its own series. The title of each table and each figure should be unique and all titles must be entered in the List of Tables and List of Figures exactly as they appear in the manuscript. The title is a brief description of the table and figure. Each table and figure must be referenced in the text prior to its placement. All tables and figures must be within the margins of the document.
24 Tables and Figures (cont d) Wide tables and figures may be done in "landscape" form (i.e., lengthwise on the page), with the top of the table or figure at the binding (left) edge. The title and caption are landscaped. The page number must remain at the bottom center of the page to remain consistent throughout the document so that they are read normally. Tables and figures may be reduced so that the table or figure itself appears on a single page provided that the text is readable. However, if the table or figure is reduced, titles and captions must be in the same font and as the text. Traditional Style: The number, title and caption for each figure must be placed below the figure. Captions are placed below tables and figures. A caption is additional text that describes the information in the table and figure. Captions should be single spaced. If the caption is too long to be placed below the figure, the caption should be placed on the preceding page slightly above center. The placement of tables and figures may be handled in ONE of the following ways: Each table or figure may be inserted in the text as near as practical following the first reference in the text. (Please be sure to finish the sentence/paragraph) Tables and figures may be grouped at the end of each section.
26 Sample Figures
29 Sample Tables Table 2: Treatment Regimen for Rabbit Pneumococcal Keratitis Model Treatment Group Composition n PBS PBS + PBS containing 20% glycerol (1:1 16 vol:vol) Cholesterol PBS + 1% cholesterol in PBS containing 20% 16 glycerol (1:1) Moxifloxacin Moxifloxacin + PBS containing 20% glycerol (1:1) 16 Moxifloxacin/Cholesterol Moxifloxacin + 1% cholesterol in PBS 16 containing 20% glycerol (1:1) * Each eye was treated every 2 hours for 12 doses starting at 25 hours PI. Table 10: Immunoglobulin G Titers* of Serum Immunization Group Antigen Titer PPSV23 PPSV23 12,800 ΨPLY ΨPLY 51,200 PPSV23/ΨPLY PPSV23 12,800 PPSV23/ΨPLY ΨPLY 51,200 Mock PPSV23 or ΨPLY < 100 ΨPLY HIS tag ~800 PPSV23/ΨPLY HIS tag ~800 PPSV23/ΨPLY 19F polysaccharide 6,400 PPSV23 19F polysaccharide 1,600 *IgG titers were tested because increased IgG titers have been observed in humans after immunization with polysaccharide vaccines (Abadi et al. 1998; Sen et al. 2005)
30 Literature Cited The preferred format for listing references in the LITERATURE CITED or BIBLIOGRAPHY section is alphabetical order by the first author s last name. In the text, the format of citations must be consistent and uniform and adhere to the name and year system. Other styles may be used if approved by the advisory committee. Do NOT allow a reference to break across a page. Single space each entry, double space between entries.
31 Appendix The appendix must include: Manuscript Style Actual letters of permission to reprint copyrighted material. You must supply a permission letter from the copyright holder (usually the publisher of the manuscript) of any published material used in your dissertation Traditional Style 1) form signed by the advisory committee chair stating that all permissions for the use of any copyrighted materials have been received 2) statement of contributions of authors and coauthors
32 Appendix The appendix may include: The appendix may include all materials that are not critical for inclusion in the body of the main text. Appendices may contain surveys, questionnaires, extra relevant material such as tables, figures, computer data, etc. Any and all material in the appendix must be numbered consecutively within the document, with proper margins observed, consistent with the remainder of the document.
35 General Info Make sure spacing throughout the document is consistent. For example, if you add an extra line after a heading, then you must do add an extra line after all of the headings throughout the document. Font should be the same type throughout the document. Headings and subheadings may be in a larger size, and may be in bold print, but the font must be the same one that is used in the remainder of the document. However you format your document, font, spacing, etc., make it consistent throughout! Please review the checklist prior to submitting your document for a format review.
37 Thesis/Dissertation Guidelines A complete and detailed copy of the guidelines titled Thesis/Dissertation Guidelines can be found on the Graduate School website at under the Forms section, Thesis/Dissertation Information.
38 Plagiarism What is Plagiarism? Plagiarism is using someone else's work and presenting it as your own without giving credit to the original author or creator of the work. Why is it Important? At the SGSHS, we are continually engaged with other people s ideas: we read them in texts, hear them in lecture, discuss them in class, and incorporate them into our own writing. As a result, it is very important that we give credit where it is due. How Can Students Avoid Plagiarism? Use appropriate citations when using: Another person s idea, opinion, or theory Any facts, statistics, graphs, drawings any pieces of information that are not common knowledge Quotations of another person s actual spoken or written words, or When paraphrasing another person s spoken or written words
39 Issues Encountered 1 St Authored Publication OPT
40 Prior to Thesis/Dissertation Defense Prepare the thesis/dissertation in an approved format Schedule the thesis/dissertation defense, which consists of a o public presentation o an oral examination--the examination must be completed by the date indicated in the current academic calendar (March 25 th ) Two weeks prior to the defense date, o program administrative assistant sends written notice of the defense to Shanna Moulds o Date, time, place, and title of the thesis/dissertation should be included in the notification o Shanna will have the defense information placed on the UMMC website under the featured events section and will always include the following statement unless otherwise instructed not to include due to size of room, etc.: All UMMC faculty, staff and students are invited
41 Prior to Defense (continued) Prepare two original abstracts o One abstract is not signed and it is in the preliminary section of the thesis/dissertation o One abstract is signed by your program director and by Dr. Granger. This abstract is submitted to University Microfilms, Inc. along with a Title page and Copyright page. At least 10 working days prior to the oral examination, give a hard copy of the thesis/dissertation on inexpensive paper to committee members and Shanna Moulds Complete the Thesis or Dissertation Defense Form and deliver it to the chairperson of the advisory committee (form on website)
42 After Oral Defense Following a successful defense and after any editing mandated or suggested by the Advisory Committee as well as any additional formatting changes: o Submit a final draft of the thesis/dissertation on regular copy paper to Shanna Moulds in the Graduate School office no later than two weeks after the defense o This will be the final format check Once all corrections have been made you will receive approval to print the thesis/dissertation on good paper. Shanna will you a Graduating Student Packet.
43 After Oral Defense (continued) The Graduating Student Packet consists of the following: o Letter This letter will advise you on the final steps to be completed as well as fees to be paid in the Office of Student Accounting for the four required copies. You must take this letter with you when you pay fees in the Office of Student Accounting. Additional copies may be ordered at this time. Publishing - $65.00 Dissertation / $55.00 Thesis Copyright - $55.00 Binding Fees - TBD o Thesis/Dissertation Copyright Link Survey of Earned Doctorates (PhD only) Link Student Exit Survey Employer Permission Form Student Information Form Alumni Affairs Form
44 What to Return to the Graduate School Office? The receipt(s) for payment of the microfilm, copyright, and binding fees The completed Copyright Form, Survey of Earned Doctorates completion certificate (PhD only) Student Exit Survey completion certificate, Employer Permission Form, Student Information Form, and Alumni Affairs Form The signed copy of the appropriate Defense Form Two cd s or flash drives containing an electronic version of the thesis/dissertation A minimum of four copies of your thesis/dissertation on the required paper (with signatures) Rowland Medical Library Major Department Major Professor Author Additional copies of the thesis/dissertation sheets of your good paper
45 Binding The Graduate School Office sends your thesis/dissertation to binding Once the bound copies are returned, the Graduate School office will deliver one copy to the library, one copy to the program in which the student was enrolled, and one copy to the Major Professor The Graduate School office will notify the student to pick up the remaining copies If the student has already moved from the Jackson area, the Graduate School office will mail the remaining copies to the student
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