Deltasoft Services M A N U A L LIBRARY MANAGEMENT. 1 P a g e SCHOOL MANAGEMENT SYSTEMS. Deltasoft. Services. User Manual. Aug 2013

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1 1 P a g e Deltasoft Services User Manual Aug 2013

2 P a g e Introductions Library Management covers the following features: Books database Books grouping, Shelves management, Multiple copies, Conditions record, Tagging etc.

) Age limitation, Books ratings ( editors / readers ) Library members ( students, staff & others ) Issue / Collect process Books Return info ( in time / late, fine and conditions ) General reports

2 2 P a g e Introductions Library Management covers the following features: Books database Books grouping, Shelves management, Multiple copies, Conditions record, Tagging etc. Books Types ( Issuable, Teachers only, Library only etc. ) Age limitation, Books ratings ( editors / readers ) Library members ( students, staff & others ) Issue / Collect process Books Return info ( in time / late, fine and conditions ) General reports First run time steps ( Database Connectivity ) There are three database required to connect with the application Main Database It stores all the text data. Press [ Connect ] and browse the provided database folder and select MainData.mdb and press [ Open ] Pics Database It stores all the images of students. Press [ Connect ] and select Pics.mdb Client Info It consists of clients data i.e. school name, address, contacts and school logo. Press [ Connect ] and select Client.mdb

3 P a g e User login User base login system is implemented. On every record saving or modification time user information is also stored with each record.

The default password for Administrator is 123. But after login it could be changed by him.

3 3 P a g e User login User base login system is implemented. On every record saving or modification time user information is also stored with each record. On bottom of each data entry form a user information is displayed on status bar. Which includes user name and his time of save. The default password for Administrator is 123. But after login it could be changed by him. Data lists On different forms many data is available in selectable lists. Select your desired data from them. If your desired data is not available in those lists then press button beside each list. Add data in it and press back. The data will be appeared in the lists now.

4 4 P a g e School Logo Sub Menu Main Menu User Login Databases Reminders

tree a sub menu will be appeared. Then click on target action.

5 5 P a g e Books Database GROUPS AND SUB GROUPS Each book belongs to of a sub group. To manage groups and sub groups : Open Main Library > Books Data Right click on the tree a sub menu will be appeared. Then click on target action. GROUP BOOKS Click on any sub group to show the list of books in it. ADD BOOKS To add books click on [ Add Book ]

6 6 P a g e Add Books 1. Press [ New ] 2. Select a Group & Sub Group 3. Select a type a. Issuable to all b. Teacher only c. In Library only d. Locked 4. Select a Language 5. Select a publisher 6. Enter title, author & pages 7. Set a minimum age limit 8. Enter ISBN and Description 9. Set rating for book 10. Press [ Save ] Now add one or more copies of book.

7 P a g e Copies Management Each book can have one or more copies.

ADD COPIES After adding a new book a dialogue box will be appear to add number of copies.

Press [ Add Copies ] TO CHANGE A COPY DETAIL Double click a row in the list of copies.

7 7 P a g e Copies Management Each book can have one or more copies. On the bottom of Book Form a list of copies is displayed. ADD COPIES After adding a new book a dialogue box will be appear to add number of copies. Enter Stock in date, condition of book, cost, Remarks if any and number of copies. Press [ Add Copies ] TO CHANGE A COPY DETAIL Double click a row in the list of copies. Change the data and press [ Save ] TO REMOVE A COPY Select a copy and press [ Delete copy ] To Print the Tags for Book Select a copy from list and press [ Book Tags ]

8 8 P a g e Books Tagging Tags are used to manage the books in shelves. ( Note : Please set the book shelves for books before printing tags )

9 P a g e Books Searching Open Main Library > Book Search SEARCHING Enter target criteria and press [Search Matched Records] ISSUE / COLLECT BOOKS Double click on a book or press [Issue Book]

9 9 P a g e Books Searching Open Main Library > Book Search SEARCHING Enter target criteria and press [Search Matched Records] ISSUE / COLLECT BOOKS Double click on a book or press [Issue Book] /[Collect Book] ASSIGN SHELVES Check bulk operations / Reports Check target books, Select target cupboard or shelf and press [Assign Cupboard] PRINT REPORTS Check target books, Press [ Export to CSV ] Or [Book List Group wise]

10 10 P a g e Excel Sheet

11 P a g e Library Members A student, staff member or any other person could request for library card for a certain time period. All books are issued only those members who have a valid library cards.

11 11 P a g e Library Members A student, staff member or any other person could request for library card for a certain time period. All books are issued only those members who have a valid library cards. Click Members > ( Generate Staff Cards ) / ( Generate Student Cards ) CARDS GENERATION Select a Department Select Issue Dates and Expired On Press [ Show Cards ] A list of issued and unissued cards will be displayed Check target members Press [Generate Cards] TO DEACTIVATE CARDS In case the cards of some members is required to deactivate so that they no longer can get books form library. Check target members and press [DeActivate Cards] To modify a card setting double click on the row in the list.

There are some default settings for members which could be changed from Settings > Default

12 12 P a g e Library Cards and Settings LIBRARY CARD DEFAULT SETTINGS 1- A user books quota ( maximum issued books at a time ) could be modified. 2- The dates could be changed. There are some default settings for members which could be changed from Settings > Default Settings. 3- A statement of issued and returned books between two dates for a members could be printed.

13 13 P a g e Issue A Book Press [New] Select Available Enter a book ID or Enter some letters of a book title to search it. Select a member type. Enter a GRNo or Enter some Initial letters of person and select it form appeared list. Enter Issue Date, For Days, Condition and press [ Save ] ISSUANCE BLOCKED If member already issued books according to allowed quota then book will not be issued.

14 14 P a g e Collect A Book Press [New] Select Issued Enter a book ID or Enter some letters of a book title to search it. When an issued book is searched the member information and issue details are displayed. Check [ ] Returned Enter Return Date, Late fine detail if any, Condition and rating of book from reader. Press [ Save Book Return Info ]

15 15 P a g e Reports

16 16 P a g e ISSUED BOOKS RETURNED BOOKS

17 17 P a g e ACTIVE MEMBERS LIST Late Books

18 18 P a g e MEMBER BOOKS STATEMENT ( ISSUED / COLLECTED ) BETWEEN A PERIOD BOOKS STATEMENT ( ISSUED / COLLECTED ) BETWEEN A PERIOD

Manual and Guidelines. For. Library Automation Software Version

Manual and Guidelines. For. Library Automation Software Version Manual and Guidelines For Library Automation Software Version 1.0.2013 The complete Library Solution for any School or College Developed & Powered by S. K. Soni Mobile No.: +91-9413071225 e-mail: unique.suren@gmail.com