BOOKSTORE POLICIES BOOK ORDERING. Fall Semester. Spring Semester. Summer Session(s) DATES

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Letitia Lester
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1 BOOKSTORE POLICIES BOOK ORDERING DATES 1. The date(s) set for each Semester will give enough time for the Bookstore Manager to: -Check inventory on-hand -contact Publisher to ensure book(s) are available and check pricing (sometimes a book wanted by Instructor may have substituted up to a newer edition and older edition may not be available.) -If not available from Publisher, research other options to let Instructor know if their book/edition will be available or not, that way they can look into using a different book/edition and get the book and/or instructor materials ordered on time. Fall Semester -Book Orders for existing faculty must be submitted by the last Friday of June of that fiscal year. Book Orders for new faculty must be submitted as soon as possible. Spring Semester -Book Orders for existing faculty must be submitted by the Friday PREVIOUS to Christmas Break. Book Orders for new faculty must be submitted as soon as possible. Summer Session(s) -Book Orders for existing faculty must be submitted by the last Friday of April of that fiscal year. Book Orders for new faculty must be submitted as soon as possible. 2. Book Ordering should be done on the TEXTBOOK ORDER FORM (sample attached) for Textbooks that are needed for classes taught at Fort Belknap College. -Book Orders can be submitted via LUCY OR EMPOWER or there are forms available either from Bookstore Manager or Dean of Academics, located in Little River Learning Lodge. Instructors should keep extra copies at their desks. -Textbook order forms need to be filled out completely. (Correct ISBN s, Publisher(s), Authors(s), Editions, etc.) If not filled out completely Bookstore Manager will return form to Instructor to complete. Instructors are responsible for the number of books ordered and also to verify the textbook(s) being used have not substituted up to a newer edition or are no longer available. Please make sure they are filled out completely the first time, including the correct amount of books to order, to ensure textbooks will not be late. -After filling out order form, then it will be routed to the Dean of Academics who upon approval will submit to Bookstore Manager

2 -If Orders are submitted via LUCY OR EMPOWER, they will automatically go to the Dean of Academics who upon approval will submit to Bookstore Manager. Again, if not filled out completely, order(s) will be sent back to Instructor to finish. Please contact bookstore manager & dean of academics and inform them of when you submit orders via LUCY OR EMPOWER so that orders can be processed. 3. Anything extra that will be needed for a class besides the actual Textbook also will need to be ordered on a TEXTBOOK ORDER FORM. For Example, Binders, Binder Tabs, CD-R s, DVD-R s, Composition Notebooks, etc. This will ensure that the Bookstore Manager will have these items on hand to give out to the students when they come to pick up their textbooks. REMINDER: It is the responsibility of the Instructor to ensure the correct amount of books is ordered. If there is a shortage of books after classes begin, please submit a re-order to the bookstore manager as soon as possible so the books can be ordered and be on-hand promptly. 4. If an employee is going to be taking a class or an individual or program needs the Bookstore to order their book(s), there is a BOOK ORDER FORM (sample attached) that is available on paper only (no LUCY OR EMPOWER). Again, please fill out completely. The dates for these books of course will be different but please give Bookstore Manager at least three (3) weeks to get the book(s) researched and ordered. It takes time to get everything researched, prices, purchase orders processed, and then ordered. Please be patient and early orders are appreciated. BOOK RETURNS PLEASE REFER TO STUDENT BOOKSTORE POLICY BOOK BUYBACK 1. Books will be bought back twice a year, once at the end of Fall Semester and once at the end of Spring Semester. 2. Instructors will need to turn in Book Buyback requests via using same dates as Book Orders with the exception of Summer Session. Please make sure the Textbooks being purchased will be used again. 3. Bookstore Manager will need to submit a check request for the funds to purchase books back at least two weeks before Finals week. 4. Bookstore Manager will research the pricing of books and set the buyback price before a list is submitted to the students/public, which will be the week before Finals week. Book Title, ISBN s, edition # s, and Pricing will be on list. 4. Previously purchased used books will not be bought back. 5. Once the allotted funds for Book Buyback are depleted, Book Buyback will be done for the Semester. 6. All buybacks are done on a first come, first serve basis. CHARGING PLEASE REFER TO STUDENT BOOKSTORE POLICY

CONTACT & LOCATION INFORMATION Kimberly Brockie, Bookstore Manager Phone: (406) 353-2607 extension 267

3 CONTACT & LOCATION INFORMATION Kimberly Brockie, Bookstore Manager Phone: (406) extension LOCATED IN: WAKPA JUK AN WASNOKYA TIBI (Little River Learning Lodge) BUILDING Lobby

4 STUDENT BOOKSTORE POLICY 1. When charging in the Bookstore, a student MUST have the CHARGE TO: form with approval from the Finance Office and is entitled to charge: PELL PELL PENDING FUNDING SOURCE PROGRAM (Headstart, Voc Rehab, etc) SELF FORT BELKNAP COLLEGE PAYROLL ITEMS Textbooks, supplies, and/or other available items for sale in the Bookstore. Textbooks ONLY. After removal from Pell Pending list, a student may charge supplies and/or other items. IT IS THE RESPONSIBILTY OF THE STUDENT TO CHECK ON THEIR STATUS. Textbooks and Supplies ONLY Textbooks ONLY ALL ITEMS -Supplies include but are not limited to: pens, pencils, lead, erasers, highlighters, markers, notecards, post-it tabs, supply kits, calculators, notebooks, composition notebooks, binders, binder tabs, filler paper, graphing paper, sheet protectors, folders, dictionaries, jump drives/removable storage (external hard drives, SD cards & readers, DVD-R s, CD-R s, etc), backpacks/book bags, and portfolios. Any other items will be up to the discretion of the Bookstore Manager and/or Instructor. EXCLUDES PENDLETON ITEMS! -Other items include but are not limited to: Clothing items, books on shelves, water bottles, cups, Pendleton items, AICF items, etc) 2. A Pre-Registered student may charge their Textbooks before regular Registration (if Textbooks are available) but that will be Textbooks only. Student may return during or after regular Registration and charge their supplies and/or other items. 3. Charging to any program besides Payroll, will stop two Fridays before 1 st Pell payout. The same is also applied for 2 nd Pell Payout. Notices will be posted. 4. Please check with your Instructors to make sure you have everything needed for class so supplies may be charged out before charging is stopped. 5. When paying by cash, check, or credit card, a student may purchase any items available in the Bookstore. LOCAL checks are subject to approval from the Bookstore Manager prior to a major purchase ($ and over). 6. If a student needs an estimate of cost for books and supplies before purchasing, they may request an estimate from Bookstore Manager. PLEASE NOTE: All cost estimates require 24 hours for research. 7. Books may be returned at the discretion of the Bookstore Manager, after one (1) week during the current Semester for a full refund, providing book is in original condition. After that time books cannot be returned and a student must wait until Book Buyback to see if their book is eligible to be sold back at a discounted price.

5 8. Snack/drink items are cash only and cannot be charged to any source!! BOOK BUYBACK IS HELD DURING SPRING & FALL SEMESTERS ONLY, ON THE LAST THURSDAY & FRIDAY OF FINALS WEEK AND THE FOLLOWING MONDAY, IF FUNDS ARE AVAILABLE!

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Welcome to Your University Store! The University Store was established to provide books and supplies in a convenient, on-campus location for you at competitive prices. The University Store offers the course