1/14/2019. How to prepare a paper for final format. V4 Seminars for Young Scientists on Publishing Techniques in the Field of Engineering Science

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1 Visegrad Grant No V4 Seminars for Young Scientists on Publishing Techniques in the Field of Engineering Science How to prepare a paper for final format Karel Dušek Czech Technical University in Prague Slide 1 of 42 Journals article formatting The scientific format may seem confusing for the young scientist as every journal has its own requirements Misunderstanding? Look out for others, how they do it! Slide 2 of 42 Before submission Do a proper research Read the author instructions and format your article according to specific journal requirements Slide 3 of 42 1

2 Why is manuscript formatting important? Time to publication may be shortened with correct formatting Manuscripts that do not meet journal formatting requirements, particularly with respect to title page information, abstract structure, and reference style are often sent back to the author without review, up to several weeks after the manuscript was first submitted. Slide 4 of 42 Requirement for formats of article journals Each academic journal has a specific requirement and its own style of formatting: Title (various capitalization methods) Authors (abbreviating) texts figures (and their referencing) tables (and their referencing) references Slide 5 of 42 Journal formatting requirements The requirements for how the manuscript should be formatted for the review process may be different from the format of published articles. Slide 6 of 42 2

3 Formatting Ensure the format of manuscript is in accordance with the author's guidelines of the journal. Ensure the desired line spacing and margin of the journal. Arrange texts, paragraphs and figures within a specified margin and position. Ensure that references are presented in correct style Use the TEMPLATE of the journal (if available) for the working document to ensure correct formatting according to the journal standard. Slide 7 of 42 Slide 8 of 42 Slide 9 of 42 3

4 Examples of different formats Slide 10 of 42 Unknown formatting The journal guidelines don t include any instructions regarding font, line spacing, margins, or other layout issues. How should I format the text of my paper? Consistency and simplicity are essential. The font should be easy to read, and the layout should be consistent throughout the paper. Times New Roman size 12 font, double line spacing, 1-inch margins, and half-inch indentations at the beginning of each paragraph (using the tab key, not the space bar) are widely accepted standards. Slide 11 of 42 Language control Manuscripts should be proof-read and have English language errors corrected before submission as the editor may have to return papers due to poor language usage Check misprints, use proofing tools If English is not your native language you may want to have your manuscript edited by a native speaker or use a professional language editing service, where editors will improve the English to ensure that your meaning is clear and identify problems that require your review. YOU ARE THE LAST READER! Slide 12 of 42 4

5 Editing service Standard Editing is a full check of the language, grammar, and sentence structure, as well as a check for correct and natural word usage. (Use this service if you are confident about the structure of your manuscript and are looking for a language and grammar check.) (price per word around $0.05) Expert Editing is an in-depth edit that improves the structure and flow of your manuscript and ensures the language is of publication quality. (Use this service if your manuscript needs in-depth editing and you would like to receive suggestions about how to improve your manuscript.) Slide 13 of 42 authorservices.wiley.com Slide 14 of 42 Slide 15 of 42 5

6 Slide 16 of 42 Editing service Using an editing service is neither a requirement nor a guarantee of acceptance for publication Slide 17 of 42 Manuscript submission Slide 18 of 42 6

7 Manuscript submission Slide 19 of 42 Manuscript submission Slide 20 of 42 Manuscript submission Slide 21 of 42 7

8 References Definition: Reference is a relation between objects in which one object designates, or acts as a means by which to connect to or link to, another object. Slide 22 of 42 Slide 23 of 42 References Slide 24 of 42 8

9 Slide 25 of 42 Slide 26 of 42 Slide 27 of 42 9

10 Slide 28 of 42 References Slide 29 of 42 Zotero download from: zotero.org Free reference manager Slide 30 of 42 10

11 Slide 31 of 42 Zotero - Word Slide 32 of 42 Slide 33 of 42 11

12 Slide 34 of 42 Slide 35 of 42 Single citation one by one Slide 36 of 42 12

13 Single citation one by one Slide 37 of 42 Multiple citations Slide 38 of 42 Multiple citations Slide 39 of 42 13

14 Multiple citations Slide 40 of 42 Download reference style for selected journal Slide 41 of 42 Slide 42 of 42 14

15 Zotero - exercise Slide 43 of 42 15

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