FORMAT and INSTRUCTIONS FOR PREPARING PRE-TENURE DOSSIERS (AY )

Transcription

1 FMAT and INSTRUCTIONS F PREPARING PRE-TENURE DOSSIERS (AY ) The promotion, tenure, and pre-tenure review document submission process has transitioned to an electronic process. What had traditionally been included in the Volume II notebook will now only be submitted electronically. This change was made to increase efficiency, and will reduce the time and resources needed for printing and transporting documents. To facilitate the committee review and recommendation process, candidates will still prepare a single dossier binder with Volume I - Required Printed Materials to be submitted to the school/unit to initiate the review process. No other hard copies of materials should be included or submitted in this binder. All other documentation will be submitted electronically and available for review. ALL Applicants will submit the following items by the deadline specified by the school, if applicable, but no later than the deadline posted on the Office of the Provost Website: Hard copy of Volume I - Required Printed Materials to the school director to initiate review process (see school/unit guidelines for specific information on submission process and deadlines). Complete electronic file of ALL dossier materials (including those in Volume I), in PDF format, via the link found on the Office of the Provost website: Review committees will have access to candidate materials via an online link. All documents should be uploaded as PDF files refer to the Dossier Component Format File Name for specific instructions. Acrobat Pro or other software application may be needed to prepare the document files. Please review and adhere to the instructions for preparing and submitting the dossiers to be considered in the promotion, tenure, and pre-tenure review process. Should you have any questions, please contact the Office of the Provost,

2 VOLUME I - REQUIRED PRINTED MATERIALS BINDER Standard, three-ring binder, with a spine, no thicker than one inch and materials organized into three sections separated by dividers. In addition to your school/unit guidelines, Chapter 9 of the Faculty Handbook and the following information should guide your dossier preparation. INSTRUCTIONS ON REQUIRED PRINTED MATERIALS BINDER ASSEMBLY Binder Cover: The applicant s name, rank, school, college, and the action (e.g., pre-tenure review, tenure and promotion to [rank], or promotion to [rank]) must be indicated clearly on both the front cover and spine of the binder. EXAMPLE: COVER PAGE You S. Emfaculty Pre-Tenure Review College of School of EXAMPLE: SPINE OF BINDER You S. Emfaculty College, School Please note the directions below: Do not use plastic document sleeves or spiral binding Documents should not be stapled or paper clipped together Use only white paper, when possible Dividers: Please do not use tabs with inserts as these can fall out VOLUME I BINDER CONTENTS: GUIDELINES: A copy of the school tenure and promotion guidelines should be included in the front pocket of the binder. Section A: RECOMMENDATION FMS Most recent pre-tenure recommendation form, located on the Provost s web page, and a copy of the USM initial offer letter, showing years of credit toward tenure, if any. Please redact salary information. The Pretenure review decision letters from school committee, school director, CAC, and Dean must be included, in reverse chronological date order, after this form. Section B: CV, ESSAY Current curriculum vita, with the percent contribution and impact factor of the journal indicated for each publication (where applicable). An essay highlighting special accomplishments should be placed before the curriculum vita. Section C Annual Evaluations Annual Evaluations for all years at USM, in reverse chronological order. DISPOSITION OF DOSSIER BINDERS: Volume I - Required Printed Materials Binder may be permanently retained by the Office of the Provost.

3 ONLINE DOSSIER SUBMISSION INFMATION In addition to electronic versions of the Volume I - Required Printed Materials (Sections A, B, and C), the Online Dossier will ALSO contain sections for teaching/librarianship; research, scholarship, and creative activities; and service (what has traditionally been the Volume II ). While the presentation of this material is left to the discretion of the candidate, care should be taken to ensure that the materials are clear and easy to read. It is recommended that whenever possible, documents/items be printed to PDF, rather than scanned. This helps with both clarity and with file size. If items must be scanned, they should be scanned to PDF, not a.jpg or other image file. In addition, it is recommended that scanning should be in black and white unless absolutely necessary. Again, this helps with file size and clarity. For assistance and information on creating PDF documents, please refer to the website. Candidates should submit files according to the instructions on the Office of the Provost website - TEACHING/LIBRARIANSHIP: This section file includes documentation of teaching effectiveness and should contain the mandatory student evaluations administered during all previous semesters. Check unit guidelines and criteria for additional specific documentation to be included. RESEARCH, SCHOLARSHIP, AND CREATIVE ACTIVITIES: This section file includes items such as solicited letters of support, summary listing (articles, chapters, performances, etc.), with external links to electronic copies of documents, if available (it is not necessary to include the entire item unless specified by unit criteria/guidelines), summary of successful grant applications (it is not necessary to include the entire application), summary of citations, etc. For books/chapters, a copy of the front and back covers, and a link (if available). It is not necessary to include entire books or chapters, unless specified by unit criteria/guidelines. SERVICE: This section file will include a summary of university, professional, community service activities, as well as any economic development activities. Documentation supporting the value and effectiveness of the service should also be included.

4 ELECTRONIC SUBMISSION GUIDELINES REFER TO YOUR SCHOOL/UNIT REQUIREMENTS F SPECIFIC REQUIRED ITEMS, DOCUMENTS, AND GUIDELINES In addition, both Chapter 9 of the Faculty Handbook, and the following information should guide your dossier preparation. ELECTRONIC DOSSIER ITEMS SCHOOL/UNIT GUIDELINES RECOMMENDATION FMS Promotion and Tenure Recommendation Forms Note: Promotion form is to be used for all ranks (both tenure and non-tenure track) Pre-Tenure ONLY Copy of USM initial offer letter, with salary information redacted, and showing any years of credit towards tenure (if applicable) PERSONAL ESSAY AND CURRICULUM VITA Essay highlighting special accomplishments FILE NAME (All files must be in PDF format) 00_Lastname_Firstname_guidelines 01_Lastname_Firstname_tenureandpromotion 01_Lastname_Firstname_promotiononly 01_Lastname_Firstname_tenureonly Pre-Tenure 01_Lastname_Firstname_pretenure_andofferletter 02_Lastname_Firstname_personalessay_CV Current curriculum vita, with the percent contribution and impact factor of the journal indicated for each publication. Note: Make sure to not include any personal information including home addresses, birthday, citizenship, marital status, SSN, etc. ANNUAL EVALUATIONS Annual evaluations for all years (in reverse chronological order) 03_Lastname_Firstname_annualevaluations NOTE: This should be a SINGLE file of ALL evaluations, not separate files for each year

5 TEACHING/LIBRARIANSHIP Teaching documents and activity Mandatory student course evaluations administered during the previous semesters (in reverse chronological order) Please do not separate files for each semester or course. Each of these category items should be as a single file (one for teaching; one for course evaluations). There will 2 separate files: 1. Teaching 2. Course Evaluations 05_Lastname_Firstname_teaching 05_Lastname_Firstname_librarianship 05_Lastname_Firstname_course evaluations RESEARCH, SCHOLARSHIP, AND CREATIVE ACTIVITIES Items such as: listing of journal articles, listing of books or book chapters, list of successful grant applications, summary of citations, etc. SERVICE **Summary of university, professional, community service activities, as well as any economic development activities. Documentation supporting the value and effectiveness of the service should also be included. 06_Lastname_Firstname_Research 07_Lastname_Firstname_service Volume I Binder (no larger than 1 notebook) contains the following Required Printed Materials: Unit Guidelines Recommendation Forms Offer Letter Personal Essay Curriculum Vita Annual Evaluations Electronic Online Dossier contains the following items as a PDF files, with the file naming convention as indicated in the above guidelines: Unit Guidelines Recommendation Forms Offer Letter Personal Essay Curriculum Vita Annual Evaluations Teaching or Librarianship Student Course Evaluations (separate file) Research Service Note: There will no longer be a physical Volume II those documents are submitted electronically, only. The University of Southern Mississippi Electronic Pre-Tenure Review Dossier Contents, revised , page 2