NLI Update Elhanan Adler, Marina Goldsmith

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1 NLI Update 2012 Elhanan Adler, Marina Goldsmith

2 NLI s Mission and Goals Collect and preserve expressions of Israeli and Jewish culture throughout the generations Provide the finest, up-to-date services to the wider public and to researchers Provide open access to its treasures, and to impart them by means of educational and cultural activities in both physical and virtual space

3 Topics Part I: Metadata Update [or Technical Services Update] Multilingual authorities: names and subjects Rambi update Conversion of local subjects to LSCH Integration of the Bibliography of the Hebrew Book into the NLI catalog Retroconversion of card catalog: status report Item level records for periodicals, manuscripts and microfilmed manuscripts Part II: Digitization, Readers Services, New Building Plans Digitization Center: from boutique to mass production Music Center: progress report Primo: Comprehensive Discovery and Delivery Solution Readers Services New home for NLI: 2016

4 Retroconversion of Card Catalog : Status Report Cyrillic character cards converted in-house: 19,000 Records received from Backstage Library Works Latin character cards: 350,000 U.N. publication cards: 3,800 Music publication cards: 41,000 The records in each delivery were analyzed, local fields added, other fields dropped or tweaked before upload. The records were then refined by library staff according to notes added by BSLW and based on tests developed in the library. Holdings were added globally and/or manually.

5 Retroconversion of Card Catalog : Status Report Work plan for Manual addition of holdings and items to ca records De-dup bibliographic records De-dup authority headings Before After

6 Item level records for periodicals, manuscripts and microfilmed manuscripts Purpose: enable accurate inventory of holdings and computerized requests Periodicals Item information: arrival date of issues, number of copies, sent to bindery data Large index cards: from establishment of the Library through 1991 Recorded in Aleph 300: Copied into Aleph 500 in April 2011 Recorded in Aleph 500: 2010-present Conversion of data on cards to Aleph 500: Manuscripts and Microfilmed Manuscripts Global creation of holdings records and items: 2012

7 Examples of periodical holdings cards

8 Digital Content: Strategy Promote accessibility, expansion of services Collection development Digital Content Preservation Serve the National Heritage Projects

9 Users and content General Public Classic Israeli and Judaic Publication Database of newspapers and children s periodicals Music Public events lifeline of Israel Life cycle and the Jewish calendar Scholarly Community History of Israel, from the beginning of Zionism and the first wave of Jewish Studies Islamic Studies Land of Israel Studies Hebrew Literature Hebrew and Jewish Music immigration Cultural and Educational History Civics Geography Judaism Literature

10 Digitization Center: from boutique to mass production

11 Main Goal: Move the NLI from boutique digitization to massive scale production of digital collections based on its (and its partners ) physical collections NLI-DC has entered a pilot phase during 2012.

12 Collections Archives Books Manuscripts Periodicals Sound Maps Photographs Personal Archives Ephemer a Microfilmed & Digitized manuscripts Manuscript s Ordinary Books Rare Books Newspapers Journals Sound Archives Personal Archives of Musician s Books Maps

13 Pilot Details 9-10 months, followed by an evaluation phase Limited throughput 50% or less than production 1 shift only About Full time employees Remote QA (by a vendor) an option to consider Cross organization integration process from physical storage to digital repository

14 5 Basic Workflows Books Manuscripts Archives / Archival Materials (&ephemera) Newspapers Maps photographs Out of scope audiovisual (outsourced)

15 In-House Digitization Books Capability of digitizing 100 books/day = 5 million pages/yr. Manuscripts Digitizing 1000 mss/yr. + All Hebrew Manuscripts in IHMM Archives Digitize 100,000+ documents/yr. from NL collections Maps Convert the whole NL map collection to digital form

16 Outsourced Newspapers 200,000 newspaper pages/yr. Ephemera 50,000 items/yr. Archives (IAN) Digitize 250,000+ documents/yr. from Israeli Archives

17 Standards LoC FADGI [=Federal Agencies Digitization Guidelines Initiative] (more-or-less) Scan once assumption (in most cases)

18 Scanning Equipment - Treventus Scanner

19 Scanning Equipment - pilot Hassleblad H4D Digital Back

20 Scanning Equipment - Microfilm Reel Scanner (TBS)

21 Books Workflow Example Still Not implemented Selection De- Duplication? Conveying Physical Check QA (II) Post Production (Crop, deskew) QA (I) Scanning OCR, Struct. Metadata QA (III) Packaging (PDF, METS) Delivery

22 NLI Music Center

23 Evolution of a melody כי הנה כחומר ביד היוצר שכב בני

24 Legacy Heritage Project Digitization of NLI Sound Archive Collections Items hours % digit % catalog 1.1 Kol Israel Records (78rpm records) K 7,600 2, ** 1.2 Studio and Field Recordings BORN DIGITAL (CDs & sound files) CD 2,400 2, (20*) Field recording on tapes (RR tapes) YC, Y 6,700 5, (4*) 100** 1.4 Field recordings on Compact Cassette and DAT (Digital Audio Tape) Y 2,500 3, (7*) 100** 1.5 Kol Israel Tape Collection (audio CDs) MCD 6, Rare records Jacob Michael and NSA collection (78 rpm records) JMR, TAK 4,000 2, Early records of the NSA collection (LP records) JR 2,000 1, Modern collection of Jewish music (commercial CDs) CD 5,400 5, (2*) 100** 1.9 Non commercial and Field Recordings on Video Y ** 1.10 Rushes and Masters of video and productions Y ** Total 37,841 22, (77) 87** * % of exceptions/damaged ** inventory only / analytic needed / improvement & enrichment needed

25 Primo: Comprehensive Discovery and Delivery Solution Provides users with one stop solution for the discovery and delivery of print and digital information - regardless of format and location. Discovery Primo offers advanced, high quality search results based on existing metadata Delivery After discovery, Primo can provide immediate access to digital or electronic content or facilitate the delivery of the physical item.

26 What s going into Primo NLI s entire catalogue, including books, periodicals, archival material, music, manuscripts, etc. Primo Central: databases, Rambi, e-resources, IHP Digitool: digital repository SFX: link resolver

27 Stages and schedules Define what is searchable and how will it be displayed Analyze and map the metadata (to be completed by end of June) Testing the first version by the working group (mid-june and onwards) Improved version: QA and testing by expanded group Go live! (September 16, 2012)

28 Readers Services Computerized ordering from stacks Increase in number of reference librarians Facebook Document delivery services

29 Computerized ordering from stacks Conclusions Improved service for readers Improved control for librarians 40% decrease in unfulfilled requests 10,000 new registered patrons within the first year 550 orders per day

30 How can we help you? Facebook chat Fax Phone call

31 Document Delivery Services NLI soon to join WorldCat Resource Sharing Simplify the international loan process Make articles from our collections more accessible

32 New Home for NLI

33 Location

34 Timeline for the New Building Intl Visiting Committee 2007 National Library Law Passed by Knesset Design Brief 2012 Architectural Competition 2016 Building Completed Committee for Changing Status of National Library Master Plan for Renewal 2011 NLI Granted Independent Legal Status Construction

35 New Library Building A new home, coupled with open, online access to many of its holdings, will enable the National Library to fulfill its objectives and role in the 21st century, making its treasures available to the scholarly community and to people of every nation and religion. The building, which is intended to house the Library and its functions for generations to come, will host two primary populations: 'users' will take advantage of the Library's extensive collections, digital access, and research facilities; 'visitors' will tour the building, attend exhibitions, or participate in lively educational and cultural activities, inspired by the Library's treasures. The building and its surroundings will provide a vibrant, stimulating physical setting an ideal study environment, a meeting place for scholars, intellectuals, artists and all seekers of knowledge, and a dynamic venue fostering interaction and cooperation among the diverse communities it serves. The design of the building will: Establish a consummate whole that reflects the Library's vision of openness and accessibility; its core disciplines: Judaism, Israel, Islam and the Middle East, and the Humanities; and the wealth of cultural treasures it holds; Create a pleasant, user-friendly space that is easy to navigate, comfortable and convenient for everyone in it, encouraging extended stays and frequent visits while providing added value to the Library's resources and services and encouraging participation in the activities that will take place there; Fulfill the diverse needs of large communities of users and staff while allowing efficient operation of the Library's work procedures as well as storage of its holdings in strictly controlled climatic and security conditions; Maximize the potential of the site while integrating it, with sensitivity, into the landscape and a built environment, characterized by the presence of major national and cultural institutions; Creatively combine the Library's museum component, its works of art, and its technology in its architectural conception; Manifest long-term sustainability and green design with an emphasis on easy, efficient maintenance and the flexibility to permit future changes.

36 Space requirements

37 Where are we now? First stage of architectural competition open to local architects complete 81 proposals submitted. 4 Israeli architects chosen to continue to round 2 Second stage to be completed by October 2012 Participants: 4 finalists from the first stage plus 4 Israeli and 4 international architects who were directly invited to participate

38 Thank You for your Attention Questions?

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