I LLJNOI S PRODUCTION NOTE. University of Illinois at Urbana-Champaign Library Large-scale Digitization Project, 2007.

Transcription

1 U1 I LLJNOI S UNIVERSITY OF ILLINOIS AT URBANA-CHAMPAIGN PRODUCTION NOTE University of Illinois at Urbana-Champaign Library Large-scale Digitization Project, 2007.

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3 027 I2954 R 195B/s ANNUAL REPORT OF THE LIBRARIAN OF THE CHICAGO UNDERGRADUATE DIVISION OF THE UNIVERSITY OF ILLINOIS, for the fiscal year July 1, 1958 to June 30, 1959 UISLtMEY &F THE Outline FEB 1 1. State of the Book CollectionFEB Use of the Library 3. Personnel Matters 4. Information Regarding Income and Expenditures 5. Building Improvements, Equipment Added 6. Special Administrative and Organizational Problems 7. Description of Attempts to Increase Usefulness of the Library 8. Notes of Special Progress 9. Work of Departments 10. Recommendations for the Future 11. Cataloging and Serials Statistics 12. Gifts and Important Acquisitions. 1. State of the Book Collection The extensive study of the Library collection which was made in indicated serious shortcomings. The following year the Committee on Nonrecurring Funds appropriated $5,000 to make a start on buying important books published before the Library began some 13 years ago. This year, the Committee appropriated another $3,000. However, because of higher book and journal costs, insistent demand from the faculty for more serial titles, and the broadening of the curriculum, the Library was forced to delay purchase of these older items. Negotiations were made for the purchase, in July, 1959, of the Jelinek, Mabie and Moore collections. These will be described in

4 O51 / C/ C 2. the last section of this report. Book selection is divided between the faculty and the Library staff. For the last several years the Library staff has held regular book meetings, at which time it was decided which books would be bought from the general fund. There was a strong feeling on the part of the staff that this was not too effective and that the same amount of time devoted to actual reviewing work would yield more results. This year, no meetings were held, and the staff seemed to feel that more was accomplished. The following quotation from the Reference Department Report shows some of the extent to which the staff is involved in book selection work and poses a problem and a solution thereof. "We are still checking all the professional periodicals which are routed to the entire staff and making recommendations for purchases, not only for the Reference Department, but also for all fields of interest to the Library, with perhaps special emphasis on books purchased from the General fund. We are also checking bibliographical services for pamphlet materials. "There are at present 50 of such periodicals and bibliographies which are checked by the Reference staff. Since there is such a large number, each staff member is assigned particular titles among the special bibliographies which it is her duty to check. There are still 26 periodicals and bibliographies which go to all the Reference staff and 24 which are assigned so that only one member of the staff has to check it, besides myself."

5 30 "I feel that more specialization in checking books reviews might be possible for the whole staff, and that more of the specialized periodicals which publish book reviews might be scanned by staff members, if subjects were assigned to each member. Now, for example, Miss Sullivan, since she has been in charge of maps, has been scanning Current geographical publications, Surveying and mapping, Journal of geography, Georaphical review and others, and has found them very helpful in locating new material in the field." The Circulation Department initiated a continuous inventory program. This will complete an inventory every three years. This year, the inventory covered from the 000's through the 500's. A total of 180 titles were missing. This is almost exactly the rate at which we have been losing books during the past four years. The English Department worked closely with the Circulation Department of the Library in withdrawing titles from the Library's fiction section. present standards. Items withdrawn were those considered not up to our The Circulation Department plans to continue withdrawing books in other areas during the coming years. The Fine Arts Reading Room has been studying subject-gaps in its collection and listing new editions of older titles, in planning purchases for the coming year. The Library's document collection has grown to some 10,000 pieces and the map collection now totals 21,508. The figure for last year's gift from the Newberry Library was revised to 13,090, because the former figure was inflated by a large number of duplicates which

6 4. were not added to the collection. Two hundred and twenty-four additions to the photographic archive of architectural history have been acquired this year. The Fine Arts Reading Room selected these, mostly from European sources; they have been dry-mounted, indexed and captioned in the Department of Architecture. The file, now consisting of 658 handsome photographs, is located in the Library for reference use. 2. Use of the Library Enrollment at the Chicago Undergraduate Division increased 5.1% over the year before. Circulation of library books increased 9.3%. Much of this increase was in use of reserve books but there was a substantial increase in home use of books by both students and faculty. The number of reference questions increased by 31% over the previous year. Use of microfilm has increased steadily and a new reading machine is a necessity. Readers are waiting to use the present machine. The use of microcards and microprint almost doubled. Pamphlet use declined. The use of college catalogs increased. The new Listening Room drew some 4500 group-listeners, despite a year shortened by city construction work on that part of the Pier. In addition to these "group" listeners in the Listening Room, there were several thousand individual listeners in the Fine Arts Reading Room and some 2,269 who used the foreign-language tape-listening facilities in the Main Reading Roam. The latter has proved increasingly popular and is taxing our present facilities. Circulation of the collection of framed prints increased 66%.

7 1958/19$9 Annual Report (Cont.) 50 One interesting use of the collection was by two English professors, who assigned their students pictures to use for classroom talks. The increase in the general use of the Fine Arts Reading Room was accompanied by a decrease in the book circulation and faculty and student use of books in the room. The greatly increased traffic through an already over-crowded room probably accounts for this. The Fine Arts Reading Room badly needs more space. 3. Personnel Matters Staff size remained unchanged. The chief addition to the staff was Louis Schultheiss, Head of Acquisitions and Serials, who came to us from the University of Denver, where he was Assistant Director of Libraries. The professional staff was active in University, professional, and civic affairs. The administration at the Chicago Undergraduate Division has felt that such activity is particularly important during this period when we are in the limelight because of new-campus planning. Mr. Frommherz has become Vice President and President-elect of the Chicago Regional Group for Libraries in Technical Services. Mr. De Young has become Vice-President and President-elect of the Chicago Library Club. Mr. Heiliger completed his year as President of the Chicago Library Club. Both Miss Rapp and Mr. Heiliger have been active in Pan American Games and Festival preparations, Mr. Heiliger serving as Chairman of the Meyor's Committee for the Pan American Book Fair, and Miss Rapp, in addition to work on this Committee, serving on the Committee for Interpretation for the Pan American Games. The two also worked on the American Library Association Sears Foundation project committee, chairmaned by Mr. Heiliger.

8 6. All of the professional staff took part in framing the Library part of "A Concept for the University of Illinois in Chicago, Lincoln Campus". The whole faculty participated in this study. The Library was represented in the main (structure) committee, and on several other important committees, in addition to the Library Committee. The final report, approved by the University of Illinois Chicago Senate, was delivered to President Henry. The treatment of the Library in this report will be discussed in Part 6 of this annual report. Mr. De Young cooperated with the Dean's Office in giving four talks about the University of Illinois in Chicago to different community organizations. He was Chairman of the Audio-Visual Committee of the Illinois Library Association; Chairman of the Tours and Transportation Committee of the American Library Association; Alternate Delegate to Illinois Conference of Legislation for Illinois Library Association; Member of Program Planning Committee of the Chicago Library Club; Member of Membership Committee of the Chicago Library Club; Member of Local Arrangements Committee of the Special Library Association; and Member of Nominating Committee, Public Relations Section, Library Administration Division of the American Library Association. The professional staff attended meetings of the American Library Association, Illinois Library Association, Midwest Academic Librarians' Conference, Chicago Library Club, Chicago Regional Group for Libraries in Iechnical Services. Mr. Heiliger attended the Caribbean Conference at the University of Florida, and represented the American Library Association at the Association for Higher Education's annual meeting. Mr. Frommherz attended the International Conference on Scientific Documentation in Washington, D. C., and the annual

9 7. institute of the Graduate Library School of the University of Chicago. Mr. Heiliger continued to edit the College and University Library Section of Illinois Libraries and Martha Kester continued to handle the "News from College and University Libraries'" Section. The latter involves correspondence with more than one hundred librarians in Illinois. Mr. Frommherz wrote up a piece on the International Conference, for Illinois Libraries, Mr. De Young did a lead article for the Library Journal on paperbacks, and Mr. Heiliger wrote an article for Library Trends and finally saw copies of his translation of Merrill's Code for Classifiers, which came off the press in Argentina in Information Regarding Income and Expenditures The book budget remained the same except for the aforementioned nonrecurring funds. Actually, a stationary book budget remains a decreasing book budget, because of the constantly rising prices, particularly of serials. The prices of some of these are going up at an alarming rate. The salary situation is good. Each year has shown a budget increase for this. Money has not been forthcoming, however, for a badly needed staff member to handle maps and documents. We now have substantial collections of both of the latter and they are cared for by the same staff. The Library Committee of the Senate has again gone on record as favoring a return to the 1950 book budget of $38,000. It has taken note of new additions to the curriculum made without increases in the library budget, to take care of the resulting increased demands on the library.

10 8. News that next year's budget will have some meaningful additions for equipment is most welccme. Current appropriations of $200 a year are about enough to pay for 1/8 of the amount needed each year for new stacks alone. Major replacement of old typewriters is needed, and an addition to the catalog must be purchased. It will take some years of greatly enlarged equipment funds to remedy this situation. As soon as plans are settled for the new campus, the whole budget situation will have to change to prepare for the large student body expected on the new campus. As important decisions are expected momentarily, some time and thought have been given to this problem. 5. Building Improvements, Euipment Added Last year, the reference and administrative areas of the Library were expanded out into the second floor lounge. This year the adjacent area to the south was added. It will house documents and provide additional reading space. These areas represent about the space needed each year to take care of normal growth. The cooperation of the University of Illinois in Chicago administrative officers in getting space from an extremely tight space situation is greatly appreciated. During the year the storeroom back of the Fine Arts Reading Room was converted to a Listening Room at considerable expense. The Student Congress voted the funds from money received from bookstore profits. At the end of the year they also voted money to partially furnish the room. Money to pay for the shelving in the new addition had to be diverted from library additions funds. Regular budget should provide for such shelving, as much as is needed each year. 6. Special Administrative and Organizational Problems

11 1958/1959 Anual Report (Cont.) 9. When the University of Illinois in Chicago Senate appointed a representative all-campus committee to make a study of the future of the University of Illinois in Chicago, all concerned fell to with good will and, after many months of very hard work, came up with "A Concept for the University of Illinois in Chicago, Lincoln Campus". The work of the Library Staff and the Library Committee of the Senate in preparation of this report represented a considerable contribution of time and energy. Part "D" of the report conderns "The Library and Other Academic Services" and begins "There are certain areas of activity at any wellorganized UniveJsity which do not directly involve classroom instruction, yet which are important elements in the total academic program of a university. If they operate effectively, they contribute much to the success of the instructional and research endeavors. These areas include: 1. Library, 2. Dean of Students Office, 3. Counseling service, 4. Health service, 5 Office of Admissions and Records, 6. Special faculty services." In a careful study of the problem of the line of authority for these services, the Committee recommended that each report directly to the Vice-President, and be responsible to him. This was contrary to the advice of the Librarian, who advocated continuing the present arrangement. A strong case was made for the Vice-President's having control as well as responsibility over the whole campus, and from an administration point of view, of course, this does make sense. All administrative organization charts show the Library to be university-wide and responsible to the Vice-President. The six-page section on the Library of the report is reproduced as an appendix to this annual report.

12 10. Space figures for campuses for 6,000; 9,000; 12,000; and 20,000 students were requested. Figures drawn up by the University of Illinois in Chicago library staff were accepted by Dr. Downs, with only slight modifications. 7. Description of Atempts o Measure Usefulness the Libr The Library continued to give strong support to the University of Illinois in Chicago debate team, which has achieved national prominence Miss Duff prepared an extensive bibliography on the library's holdings on this year's subject. Miss Sullivan prepared lists of the Library's holdings on physical education; modern dance; sports for women, and, for the national intercollegiate discussion proposition: How can we improve relations with Latin America. A bibliography was also prepared on "the promotion of college professors *., ". Although the entire staff works at student and faculty relationships, the Circulation Department has given more time to this. The following description of National Library Week activities, taken from the report of the Circulation Department, gives some idea of this: "Several library exhibits and projects were undertaken in connection with National Library Week, April 12-18, Among these were: - A. Student Paperback Contest - A contest to choose the best student home library in paperback books was held in cooperation with the University of Illinois in Chicago bookstore. Qualified faculty and students served on the judging committee and $28 in gift certificates redeemable in paperbacks at the Bookstore were awarded. All of the 36 students who submitted lists in the contest received paperbacks as prizes. The prizes were furnished through the cooperation of the University Bookstore, the Charles Levy Circulation Company and the publishers of Mentor and Signet

13 11. paperbacks. a. Faculty Books - An exhibit of books written by members of the University of Illinois in Chicago faculty that were published in 1958, was set up in the Library. Mimeographed lists of the titles in this collection were set up and distributed. c. Notable Books of The Notable Books of 1958, as chosen by the American Library Association, were on featured spot-light display at the front of the Library. One thousand lists of these notable books with the University of Illinois in Chicago Library Imprint were distributed to the faculty and the students. d. National Book Award Winners of The National Book Award winning books for 1958, and the contenders in the contest were also on featured display at the front of the Library. a. Special National Library Week Program and Open House - On April 14, from 2-4 p.m., a special Library Program and Open House was held in the Main Reading Room of the Library. The winners of the student paperback contest received their prizes. The faculty authors of 1958 books were honored. Otto Eisenschiml, noted author of books about Lincoln and the Civil War, gave a talk on "Strange Aspects of Lincoln's Death" After the program, punch and refreshments were served in the Library, to well over one hundred students and faculty." Efforts were made to contact new faculty members, student groups, and to increase the exhibit activities. 8. Notes of Special Progress The Senate Library Committee, worried about rumors that new campus planning might put the Library in a non-library building, met to discuss the matter. The final recommendation, signed by the Committee members, and with the signed approval of Dean Caveny and Dr. Downs, read as follows:

14 12. "The Library Committee of the University of Illinois in Chicago Senate wishes to go on record as urging that a separate Library building, in a central location, be ineluded in the 163 campus. 1. Moving the Library to the new campus will be a complicated, expensive operation. This should have to be done only once. If any such move were made first into a non-library building, the move to a library building in 1970 would be even more expensive and difficult. 2. A library building, designed for library uses, is far more efficient in terms of staffing and use, than temporary quarters in a non-library building. The important factor of control will be obtainable in a building planned as a library. In a non-library building this is very difficult. 3. The Library is used by all departments of the university, and, therefore, should be centrally located. 4. In this central location, it is most important that there should be land adjacent to the building into which it can expand. The building should be designed to facilitate this expansion. 5* The new campus will be pressed for study hall space during its years of rapid growth between 1963 and Space for expansion in the new library building, which will eventually hold more books, can be efficiently used as reading space during these interim years. 6. A library building planned for library use should not

15 13. have its planning upset by using its quarters, even temporarily, for use by other university facilities. As the curriculum expands into upper division and graduate work, the Library will become increasingly more important, because upper division and graduate students make far greater use of the Library than lower division students. This will mean that Library growth will take place at a faster rate than the increase in the number of students would indicate." The back door of the Library was kept open during the year, to facilitate access to the Fine Arts Reading Room from the Main Reading Room. A desk by the door was manned by the Catalog Department and the Acquisitions and Serials Department, at some sacrifice to both. This was much appreciated by users of the Library, and no doubt contributed to the increased use of the Fine Arts collection. 9. Work of Departments Most of the substance of this whole report is, of course, concerned with the work of the Departments. The following are general comments from the head-office point of view, plus some important items not discussed elsewhere. The Reference Department showed a large increase in the number of questions answered. More important were continual comments from faculty and students about the excellent reference services they were receiving. In part, this can be credited to the added time available in Reference since the discontinuance of the library staff lectures in the rhetoric classes, although much of this time has been absorbed by the new documents and map collections In the main, however, it is

16 14. probably due to the service-mindedness of a very well administered department. The cooperation of the Reference Department staff in the whole affairs of the Library was also very important. In the Acquisitions and Serials area, Mr. Schultheiss adapted to his new position quickly and effectively. With only a half-time professional position plus three non-academic people, a prodigious amount of work was turned out. In addition to the normal load of work, important changes in policy and routine were worked out and put into practice. The Department's report lists ten of these. The problem of assessing the Mabie and Jelinek collections and deciding which items to add to the Library, in addition to finishing the work on the addition of the Dahlgren collection purchased last year, meant many hours of hard professional work. Certain special projects were carried out, such as weeding the publishers and dealers catalogs, adding cross references to the Central Serials Record, and checking entries in the Visible Index against the Central Serials Record. The Head of the Department worked closely with faculty book selection representatives and many of them became new visitors to the Acquisitions Department. A major project in the Catalog Department, began in 1952, was finally completed. The project, to type and process a standard authority card for each subject heading, completes all "see" and "see also" references. These are necessary for a complete catalog, and it is hoped that this can be kept up to date. Miss Kester was in charge of the project and followed it through to completion. Staff-wide discussion of the Catalog Department's experiment in filing cards under each subject heading by publication date rather than by author, resulted in a compromise. To quote, "in regard to our chronological filing of cards under subject headings, it was suggested that up-to-dateness did not matter so much

17 15. for titles over ten years old. These were, therefore, re-filed and the change supported by guide cards; the change resulted in an apparently more efficient use of the catalog." Work on reclassification of the Shakespeare collection was completed. This represented a lot of detailed work. Considerable discussion on the classification of government documents resulted in an agreement to put the Documents Office classification number on the catalog cards for those comparatively few documents that are cataloged. This will keep the documents together and will also provide catalog access to the most important documents. The Circulation Department has continued experimentation with paperbacks. A slight increase in their circulation has brought the use of paperbacks to about 3% of the total Library circulation. Many new and worthwhile titles are coming out in this form and there is little doubt that university libraries must pay more attention to paperbacks* The weekly book review column in the student newspaper continued to be written by the Circulation Librarian. Cooperation with student organizations was continued, resulting in thirty-six displays by them on Library exhibit boards and a banner season by the Chess Club, of which the Circulation Librarian was faculty advisor. Towards the end of the year it was decided to return the Fine Arts Reading Room to the Circulation Department, because of the need for some one at the department head level to follow through on certain problems. The daily drain on the Librarian's time had become a problem. It is expected that the Fine Arts Reading Room will become a department when funds are available to staff it at the proper level. In the meantime, or until it seems feasible to change, this arrangement will continue.

18 16. The Fine Arts Reading Roam not only had to struggle with the problems of operating the Listening Room for the first time, but also was confronted with the need to experiment with sterophonic sound* This esperimentation will be continued next year, The success of the Listening Room did interfere with the operation of the Reading Room and no doubt had something to do with the decline in book use. The long narrow reading room became too much of a corridor to the Listening Room. This was complicated by the fact that stacks were put out into the room. These additional stacks were necessary for the rapidly growing book collection. An experiment in the use of an electric eye to count incoming users was successful and extended to the Main Reading Room. To our knowledge, we are the first library to do this. Several librarian visitors have returned to their libraries and written us about this, planning to follow suit. 10. Recommendations for the Future The curriculum may start expanding prior to the move to the new campus. If so, provision must be made in the Library budget for buying materials to back up the new courses. Planning envisages a 20,000 student campus by If this is to be, a concerted effort must be made soon to plan a suitable library collection which will be ready when that time comes The use of printed catalogs in libraries has usually been considered too expensive and too slow. Now, with IBM equipment available, these objectives are not as valid. Because the University has such equipment available in Chicago, we propose to compare costs and consider the possibility of having an IBM printed catalog. Two new collections, maps and documents, are now being staffed

19 17. at the expense of both the Reference and Acquisitions departments. A new person is needed to handle these important collections. The faculty needs to understand the Library's problems and to have some idea of the drastic change that must occur in coming years of great growth. We propose to have a series of conferences with small faculty groups to accomplish this. 11. Catalogng and Serials Statistics Cataloging: Titles cataloged (including 3,334 books, 7 films, 6 recordings) 3,347 Analytical titles cataloged (170 books, 1 microcard, 3 sound recordings) 174 Titles recataloged (612 books, 2 sound recordings) 614 Items (volumes, not including analytical titles) (5,737 books, 669 pamphlets, 7 films, 33 microcards, 10 sound recordings) 6,446 Office collections (including 196 books) 196 Items withdrawn (401 books, 77 pamphlets) 478 Items for Departmental Libraries (1,068 books, 117 pamphlets, 44 films) 1,229 Periodicals (bound volumes) (578 books, 37 films) 615.

20 18. Holdings at end of year: Volumes (Cataloged) Pamphlets (Not Cataloged (Vertical File) Microfilm Reels (Cataloged) Maps (Uncataloged) Prints (Checklisted only) Sound Recordings (Partially Cataloged) Periodicals Currently Received (Cataloged) Microcards Total (Cataloged) Miniature Scores (Not Cataloged) Paperbound Books (Not Cataloged) Microprint Sheets (Not Cataloged) Documents 5/31/58 85,202 (Includes Reference, 7,402, Circulation 67,054, Bound Periodicals, 10,746) 11,627 1,545 3, ,946 (Includes 236 titles) ,838 5/31/59 91,357 (Includes Reference, 7,981, Circulation, 72,042, Bound Periodicals, 11,382) 13,534 1,520 21, , ,838 o10;o7.

21 Gifts and mportant Acquisitions The report of the Acquisitions and Serials Department states: "The Library acquired three collections by special purchase during the year. One of them, mostly in the fields of classics, philology, and English literature, was purchased from the widow of Vladimir Jelinek, who was Professor of English at Washington University, St. Louis. Another collection belonged to Dr. Edwin Mabie, who was Head of the Speech Department at the University of Iowa for many years; this collection is made up of speech and theatre materials, including a number of periodicals and a large group of paper-backed plays. The third collection was a duplicate run of Chemical Abstracts and bound periodical files, purchased from Dr. Glenn Moore." From time to time Professor Karpinski of our faculty gives us some of the books left from the library of his famous father. This year, he gave us a handsome collection containing some valuable ornithological books and several fine editions of historical and literary works. A notable addition to the Fine Arts collection is the six-volume catalog of Columbia University's Avery Library of Architecture. Other gifts were received from: Facu - Dean Caveny, Dr. Corley, Mrs. Crews, Dr. Cutshall, Mr. Frommherz, Dr. Glassman, Dr. Hackett, Dr. Hartley, Mr. Heiliger, Dr. Karpinski, Dr. Kauf, Dri Kogan, Mr. Kurs, Miss Lariviere, Mr. Lawrence, Dr. Sanchez, Dr. Schuyler, Mr. Shopen, Dr. Vest, Dr. Wright, Mr. McEldowney and Dr. Morgenthaler; Students - Thomas Loye, Joseph Taylor, Robert White, and Ron Whittaker; Outside Sources - Mrs. Kratzke, Mrs. Albert D. Lasker and Mrs. Edgar Martin. EH:fs Edward Heiliger Librarian

22 0o. APPENDIX "1. LIBRARY a. The central library unit (or single unit, if there is to be only one) should be housed in a separate building specifically designed to be a library building, and only facilities related to the library should be located in this building. The library should be among the first buildings constructed on the new campus. b. The main (or single) library unit should be located centrally with respect to its ultimate orientation on the campus, and with respect to classroom, laboratory, administration, student union, and other buildings. he lines of pedestrian and vehicular traffic flow to and across the campus in various directions should be carefully considered in relation to library use, and ample unencumbered ground must be provided for future library expansion. Inasmuch as underground passages between buildings will be necessary to care for heating and lighting and other utilities, it is suggested that these be enlarged to include space for pedestrian traffic It would be a great advantage to the library to have such a connection with the other buildings. c. In the basic campus planning, all due consideration must be given to provisions for suitable quantities of the various types of library materials, for appropriate library services to students and University of Illinois, Chicago Undergraduate Division, "A Concept for the University of Illinois in Chicago (Lincoln Campus)... April 1, A Report of the Committee on Curricular Expansion Created by the Senate of the Chicago Undergraduate Division of the University of Illinois"

23 21. faculty members, and for all activities of library staff members. Facilities and accommodations should be planned for a student population that eventually may number 20,000. Proper formulas have been selected to translate the necessary library materials, readers and staff into accurate estimates of square foot and dubic foot requirements. d. U.I.C. is strictly a local and urban school, and general study facilities available to students on the campus necessarily will be limited. Thus provision for library reading rooms must be liberal. Seating capacity for 40% of the student body has been approved. e. Since the peak service load will be reached gradually over a period of years, the various library components should be so designed that they can be expanded by the addition of previously-planned units, as the need for them arises. The type of library design known as modular is specifically recommended. Book stacks, reading areas, conference rooms, offices, workrooms, storage spaces, halls, etc. should be relatively interchangeable, to the greatest extent feasible and economical. Any central library facilities found to be incapable of such unit-by-unit expansion should be planned originally to be large enough to meet all expected future needs, and to be sufficiently flexible in design that other library uses can be found for their surplus portions in the meantime. Moreover, as the University's offerings change from year to year$ sufficient flexibility must be present in all library units so that rearrangements can be readily made and unforeseen contingencies can be taken in stride. f. To the maximum extent possible, the open-shelf self-service principle will be applied to all departments of the U.I.C. Library, whether books are to be housed in conventional stacks or not. Moreover, book collections and reader-seating facilities will be

24 22. appropriately intermingled, whenever improved library service will result. g. The point of diminishing returns for large reading rooms arises aapidly, once a student population of 3,000 to 5,000 is reached. Accordingly, various reading rooms (or reading areas) supplementary to (or instead of) conventional general, reserve, and/or reference reading rooms must be considered. Among these additional facilities there probably should be: reading "cases" and carrells within book stacks, periodicals reading room, documents reading room, library instruction classrooms and auditorium, browsing areas, rooms (or areas) for the use of special materials (e.g. microfilm, rare books, archives, maps, etc.), bibliography room, and various special subject reading areas or reading rooms. h. In the interest of economy and educational efficiency, and on the basis of experiences at other universities, small subject "departmental" reading rooms will be avoided. Instead, a strictly limited number of larger "divisional" reading rooms will be considered, when necessary. In general, for subject fields requiring use of the library as their "laboratory", these divisional reading rooms will be located within the main library building, and, for subject fields requiring other laboratory facilities, these divisional reading rooms will be suitably located in or near the proper academic buildings, so as to give readiest access to the expected clientele. All divisional reading rooms will be intended, however, to serve the whole campus, and not just some one school, college, or department. i. Many of the subject divisional reading rooms, and some of the

25 23. other supplementary facilities, should be designed as separate units to be added at later dates, so that the central core of the main library building will be used to serve the entire campus in its earliest years, before full growth has taken place. j. The main library building will be the central headquarters for the entire library system, and all general executive functions and technical processes will be housed there. In addition to suitable administrative offices, and to the general and special reading rooms (or areas) already discussed, there will be facilities including the following: central book storage; general catalog, central reference and library instruction; audio-visual area; lecture auditorium, documents room; map room; rare book room; student lounge area; meeting room; microfilm reading room; shipping and receiving; acquisition; cataloging; binding and preparation; exhibits; photo-reproduction; typing and group study; storage facilities for supplies, equipment, unprocessed books; staff rooms; conference, toilet, locker, office areas, and checkroom for patrons; as well as essential Janitor utility, and machine space. k. Since good library service should be the primary consideration in planning the library builing, the interiors, with all their interrelationships and "priorities of proximities", should be laid out before designs for exteriors are considered. Comfort, attractiveness, economy and ease of operation should be more important than a specific architectural style. Exits should be suitably controlled; walls and ceilings should receive acoustical treatment. important in reading, work, and stack areas. Good lighting is very A reading room on the ground floor, easily accessible and inviting in appearance, will provide an atmosphere of hospitality and relative informality.

26 i. The latest developments in library research to provide greater conveniences for both library patrons and staff will be considered for use, including, for example, such items as library tables and chairs especially designed for library use, tilted lower shelves for reading ease, and extra pull-out shelves in the stack area for quick consultation of books. m. Since books and other library materials suffer severey from excesses of heat, cold, dryness, humidity, dirt, gases, etc., full airconditioning should be considered for at least the main library building. (Air-conditioning also makes for reduced construction costs through lowered ceilings, and smaller-diameter ventilating ducts. It also reduces expenses for cleaning.) n. New and improved devices, concepts and methods will be needed to facilitate and speed up all library services. The trend toward shortage of academic librarians, the greatly increased needs of the students and faculty, and the dilenma of research literature, which, while rapidly increasing in output, seems to take longer to get into print and becomes obsolete ever more rapidly, all point toward a need for greater efficiency in library processing. Some mechanical devices now available, such as electric typewriters and teletypewriters, automatic booklists, Thermo-fax and microfilm reading machines and printers, processors and enlargers, IBM, UNIVAC and minicard retrieval systems, automatic charging equipment, Xerox and Eastman Kodak Listomatic printers are a few types of equipment that should be considered. In cataloging, the concept of the card catalog may well be superseded some day by that of the mechanically printed book catalog. When every office and study area has enough copies of the library catalog for its

27 25. requirements, there will be little need for many small subject departmental reading rooms. o 4 There is a strongly felt need for the development of a central source for audio-visual materials, equipment and services on the U.I.C. campus. As modern libraries are information centers and not just book centers and as library holdings now include far more than just books it is proposed that such a centralized audio-visual department be developed under the administration of the library and be located in the main library building. This new library department would be staffed by library personnel and would contain all audio-visual resources, equipment and services for use of the entire campus. As the new campus is to be wired for closed circuit television, the library should consider the use of such things as films and reference materials to different points on the capus. If closed circuit television were used by the library it would seem logical to locate the operation and simple maintenance of the necessary equipment within this proposed library audiovisual department. p. The Dangerfield Committee was informed about a year ago that the four 200 courses in Library Science, now being given in Urbana, would be given at UIC as soon as the four-year curriculum would permit. These four courses, a) Use of Books and Libraries, b) Development and Operation of Libraries, c) Organization of Library Materials, d) Selection of Library Materials, are pre-requisites for work in the Graduate Library School. If the possibility is envisaged of a full graduate curriculum in Library Science when UIC reaches the 20,000 size in 1970, such a program would require a teaching staff in addition to a library staff. The faculty of the Library School in Urbana at present

28 26. consists of 6 professors, 1 associate professor, 3 assistant professors, and 5 assistants. q. The rate of growth of the student body will be reflected in the rate of growth of the Library, in terms of books and other materials, services, and staff. A number of factors will determine the increase in number of staff members required. In addition to the increase in staff which will be necessary for a greatly expanded acquisitions program, the Library will need a correspondingly larger staff if the hours of service are lengthened, if divisional or departmental libraries are opened, or if courses in Library Science are offered. The staffing standards set up by the Association of College and Reference Libraries will be used as the basis for staff riquirements at the various stages of growth of university enrollment. According to these standards, an enrollment of 6,000 students would require 15 academic staff members, 9,000 students would require 21 academic staff members, 12,000 students would require 27 academic staff members, and 20,000 students would require 43 academic staff members The present ratio of 1.5 non-academic staff member to each academic staff member is adequate for the 6,000 student enrollment. For the 9,000; 12,000; and 20,000 enrollments, the nunber of non-academic staff members in relation to the academic will have to be increased as the size of the university increases. r. With regard to the place of the Library in the organizational set-up of the University, infornatlon from the U. S. Office of Education "Survey of land grant colleges and universities" was used in the following: "The library is of importance to every instructional department, to every administrator, to every instructor and research worker. It is not limited to any special college or division or to

29 27. any selected group of departments. It is a necessary and important laboratory for every phase of work conducted by an institution. Most of the land-grant colleges have wisely recognized this fact by placing the library directly under the administrative control of the president. Out of a total of 48 reporting institutions 39 have direct presidential control. In 6 colleges the librarian reports to and is under the direction of a library committee, and in 3 cases he reports to a dean. A dean represents ordinarily only certain limited phases of the work of an institution. A Library committee, unless it is so large as to be unwieldy, also is limited in its membership to certain fields. The president of the insittution is not so limited. Unless exceptional circumstances prevail, direct control by the president, without the intervention of a library committee or a dean, is the more desirable form of organization. It is supposed that the president understands the necessary relationship between library service and good instruction and will employ and depend upon the services of a thoroughly competent librarian. It is recommended (a) that the president exercise control over the library without any intermediary; (b) that a library committee representing all phases of campus activities meet at regular intervals to discuss interrelations between instruction and research and library service, and to discuss matters of general policy, including book selection; and (c) that the committee act in an exclusively advisory capacity and refrain from consideration of administrative matters, such as decisions in regard to purchase of individual books and

30 28. recomendations as to appointment of library assistants." In the case of the Lincoln Campus this quotation would, in the case of the Library, support the recommendation that the Lincoln Campus librarian report to the Vice President and coordinate with the University of Illinois Director of Libraries.