COLLECTION DEVELOPMENT

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1 COLLECTION DEVELOPMENT Geoscience Librarianship 101 Geoscience Information Society (GSIS) Baltimore, MD October 31, 2015 Amanda Bielskas Head of Collection Development for Science & Engineering Libraries, Columbia University

2 Special Thanks to: Lisa G. Dunn Head of Reference Arthur Lakes Library, Colorado School of Mines Credit for much of the content goes to her, which was amended for this presentation. THANKS LISA!

3 Who selects geosciences materials? Other areas? Which ones?

4 COLLECTION DEVELOPMENT POLICY: What is it? Maintains a record Defines Intent (user populations, strengths) Communicates Resource allocations, growth Policies on access, selection, gifts, and weeding

5 Developing your Collection Development Policy: How does it fit within: Your institution? Your administration? Users priorities and expectations? *Best if kept up to date *Make available for review

6 Parts of a Collection Development Policy: A. Purpose and Program Description B. General Selection Guidelines C. Specific Delimitations: Formats collected (Print, E, Maps, Data, Others ) Imprint Dates Collected Languages Collected Place of Publication s/collection_policies/subject/geology.html

7 What DOES your Library have? Know what you have to work with Budget? Consortial deals, Contracts/Commitments Assessing the collection: Browse the stacks (digital, offsite) Subject coverage, department needs Unique strengths Overlap/crossover with other collections in library? Review your approval plan/profile Collection Analysis tools

8 SELECTION & ACQUISITION Subjects in the Geosciences Interdisciplinary in nature Geoscientists need access to a wide range of resources: Biology, Ecology, Physics, Chemistry, Engineering, Math, etc. Regional needs & special emphases Tip: Talk to other librarians with tangential subjects, expertise of others

9 Sources for Publications: Commercial publishers (Wiley, Elsevier, Springer, Cambridge to name a few) Government agencies (USGS) Societies (GSA, The Geological Society, AGU, etc.) Open Access publications; Repositories

10 SELECTION & ACQUISITION Cost of Geoscience Literature Varies widely: from Free - $$$ Exchanges - subscriptions Falls under STEM literature moderately expensive as far as science goes Strong not-for-profit publishers Societies, government agencies, foreign publications

11 SELECTION & ACQUISITION Keeping up with Selecting: Institutional/Collection development tools Approval Plan tools YBP - GOBI compare peers OCLC Collection Analysis tool Standing orders Patron driven acquisitions Who has an approval plan? Book Reviews (Choice Reviews, GSIS Newsletter, Geology Today, Amazon.com) Tip: Set up alerts (e.g. Proquest alert, institutional author alert on approval plan) Sometimes publication runs have limited availability Conference & Field trip pubs (seek them out)

12 SELECTION & ACQUISITION Retrospective Collecting: Print: Used book websites (Abebooks, Amazon, Better World Books), book dealers, vendors Exchange lists, gifts, library closures *Hidden costs* (shipping, processing, space) Electronic: Digital Library collections Digital Backfiles (pay again for something you already own vs. convenience of format, saving space) Tip: Turn away stats- see what users are trying to access but never purchased or subscribed

13 SELECTION & ACQUISITION TIP: Don t forget about: Inter Library Loan; usually easy and convenient for users; you don t have to buy everything Consortial Activities/Agreements: Shared use Shared collecting responsibilities Cooperative agreements Challenges: Uniqueness? Budgets change Mutual understanding, written agreements Local partners Relying on others for secondary subjects?

14 DE-SELECTION AKA- WEEDING Geosciences materials generally have a long shelf life Communicate with Stakeholders Discards: Exchange networks, GeoNet, donations, Better World Books Book Sales Recycle Be aware: Institutional policies, state regulations

15 E-PUBLICATIONS & ACCESS Management & Access issues: Costs & contracts Managing access Technological problems Physical formats for digital storage Digital preservation (LOCKSS, CLOCKSS, Internet Archive, Hathi Trust, Repositories, Digital Libraries) Impacts: Space, services, technology Users training, communication Marketing- posters, newsletters, s, blog posts, vendor swag

16 Why? Ensure value of subscriptions, purchases, use Negotiation tool Cancelation decisions How? Use, statistics (COUNTER); Cost per use calculations Turn away stats Overlap analysis (e-journals) (Serials Solutions) USUS Red Flags: Higher than average price increases High cost per use (compare to similar resources) Decreasing usage, high % unused titles

17 E-BOOK SUBSCRIPTION ASSESSMENT EXAMPLE: Subscription A Subscription B Subscription C Subscription D 2013 Cost $50, $20, $15, $60, No. of titles 80,000 6, ,000 No. of titles loaned 34,000 2, ,600 No. of loans 2,500,00 11,900 22,000 6,500 % of titles without use after purchase 62% 65% 25% 85% Average cost of e-book $0.60 $3.00 $ $5.00 Cost per use $0.20 $0.20 $0.75 $9.00 *This analysis was conducted using confidential cost data. The numbers above were recalculated to reflect findings.

18 Journals: Journals Consortial deals, packages Single titles & aggregated content Open Access Electronic vs. Print Storage space Quality Costs$$$$ Paying multiple times for same item(backfiles & aggregated content Print cheaper than e-version or vice versa

19 Many Flavors of E-books E-Books: Single platform; preferred platform (aggregator) PDF downloadable vs. platform dependent; interactive e-books DRM-free vs. restrictions Front list purchases, subject area, OR individual title purchases Backfiles (Springer, Elsevier, GSA, AGU) # Users: unlimited, single, 3 user? Subscription vs. purchase

20 Other Publications & Access Federal Documents (USGS + other agencies) Geological Survey Docs (Governments, States) Professional society publications Websites on geosciences *Maintaining current links *Adding records to OPAC- All? Selective? Does anyone Archive PDFs or Websites that may be ephemeral?

21 Other Publications & Access In-house Publications: Theses/Dissertations Digital field records, data sets, images Technical Series, Reports Newsletters Yearbooks, Annual reports Partners: archives, repository Access, Metadata

22 Geoscience Collection Development Experience & Education Take classes, read, go on a field trip Consult & Communicate Talk to users: Students, Researchers & Faculty Talk to your Colleagues Within institution & external peers GSIS & GeoNet are great!

23 Questions? Amanda Bielskas Columbia University

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