HORIZON RESOURCE CATALOGUING & PROCESSING MANUAL

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1 HORIZON 7.0 RESOURCE CATALOGUING & PROCESSING MANUAL Prepared By Dr. Tanveer H. Naqvi Deputy University Librarian

2 1. Aim This procedure aims to act as a guide for Classification, Cataloguing and Classification of library resources for the collection. 2. Procedure Steps 2.1 Sorting Sort books amongst soft cover and hard cover Soft cover will go to the binding section for strengthening After strengthening the soft cover will be catalogued and classified Hard cover to be catalogued immediately 2.2 Stamping Accession stamp back of the front cover back or verso of the title page back of the back cover Secret page stamping 25, 101, 401, 601, Barcoding Book The barcode to be placed in the center of the first page of the book. Put the bibliographic (BIB) number near the barcode with a pencil Audio Visual Materials The barcode and tattle tape should be placed in an empty space on the CD. 2.4 Tattle Tape on Books / Audio Visual Materials The tattle tape to be placed anywhere in the book and a small tick at the right hand corner of the back cover of the book for the indication. The tattle for CD s should be place on the CD ROM. 2 Date Due Slip Place date due slip on the front page of the book for General, Fiction, Closed Reserve books Insert date due slips inside CD cases for Audio Visual

3 2.6 Cataloguing All the bibliographic information of the resources will be classified and catalogued using the following tools and formats: Anglo American Cataloguing Rules (AACR2) Dewey Decimal Classification System (DDC) Library of Congress Classification (LCC) Library of Congress Subject Headings (LCSH) MARC Data Entry in Horizon 7 Information Management System Search for the title in Horizon to check the availability of matching bibliographic information of a resource. If matching record is found with the same Title, Author, ISBN, Edition and Year of Publication, add copies Adding Copies Search by General keyword, Title Keyword, Author Keyword, Series Keyword, Title Browse, Subject Browse

4 Select the relevant title Go to MARC Editor by clicking on the Marc icon on the bar then OK

5 Go to Cataloguing Record Go to ITEMS

6 Go to NEW Enter details as item type, item barcode, location, collection type, call number, copies, price, source and accession number accordingly and save At the back of the book top left side put the location code and classification number with a pencil

7 2.7.2 Copy Cataloguing Search for the title in Library of Congress Online Catalogue, British Library Catalogue, WorldCat, National Library of Australia Catalogue etc. Library of Congress Online Catalogue Match the book Title, Author, ISBN, Edition, Year of Publication etc. Import the entry to Horizon Imported Entry

8 Important tags to be maintained in the Horizon Entry Tags Code Tags Code Name 020 International Standard Book Number 050 Library of Congress Call Number 082 Dewey Decimal Call Number 100 Main Entry Personal Name 110 Main Entry Corporate Name 111 Main Entry Meeting Name 245 Title Statement 246 Varying Form of Title 250 Edition Statement 260 Publication, Distribution Etc. 300 Physical Description 440 Series Statement/Added Entry Title 490 Series Statement 500 General Notes 504 Bibliography, Etc. Note 505 Formatted Contents Note 520 Summary, Etc. Note 650 Subject Added Entry-Tropical Term 651 Subject Added Entry-Geographic Name 700 Added Entry-Personal Name 710 Added Entry-Corporate Name 711 Added Entry-Meeting Name 830 Series Added Entry-Uniform Title Edit the entry (Remove the unused tags) Check all the details accordingly Edited Entry

9 Go to ITEMS on Horizon Select New Enter details as item type, item barcode, location, collection type, call number, copies, price, source and accession number accordingly and save Original Cataloguing Select Create New Bibliographic number Select the item type such as Book, Visual Materials, etc. Fill in the required tags entry

10 2.7.4 Spine Labels The spine label should be placed at the centre of the spine 2 cm from the base of the book or audio visual. The standard 14 point bold type Times New Roman font should be used. The label should be aligned centrally. The spine will have the collection code, location code, call number, three initial alphabet from author name and year of publication: Collection code CR (Closed Reserve) REF (Reference) AV (Audio Visual) PAC (Pacific Collection) FIC (Fiction) Location code SMB (Samabula) NAS (Nasese) RAW (Raiwai) NSU (Nasinu) NRE (Narere) FCA (Fiji College Agriculture) MAR (Maritime) BA (BA) LTK (Lautoka) NMK (Nadi Namaka) NAV NAM (Namaka)

11 Sample Dewey Decimal Classification Spine Label SMB HER 1998 NAS HER 1998 NRE HER 1998 BA HER 1998 LTK HER 1998 PAC GUP 2005 REF GUP 2005 CR GUP 2005 AV 621 HUG 2005 suppl FIC 823 GUP 2005 Library of Congress Spine Label RM RA RS RC REF RM CR RM PAC RM AV RM Final checkup and Dispatching Check thoroughly all the books which have been catalogued. Check to see the spine label matches the classification number written in the book Check the books for stamp, tattle tape, due date slips.

12 Cataloguing staff the acquisition librarian that the book is ready for display and sort out according to the campus location and prepare the list and pack for dispatch.

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