EndNote Tutorial Handout Table of Contents

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1 EndNote Tutorial Handout Table of Contents What is EndNote?... 2 Getting Started... 2 Create a New Library... 2 EndNote Interface... 3 Set the Reference Style... 4 Adding References to Your Library Enter References Manually Importing/Exporting... 7 Library Search... 7 Google Scholar... 9 Organising Your References Groups Creating Groups Creating a new Group Set Adding references to Group Working with Endnote and Word Insert Citation By Searching Insert Selected Edit and Manage Citations Edit Bibliography Format Disconnect from EndNote Exporting a Plain Text Reference List/Bibliography into Word... 13

2 2 What is EndNote? EndNote is a bibliographic management program designed to import, store and organise your references. The program can automatically create and format bibliographies and in-text citations in many different referencing styles. An EndNote library may be equated to a file or folder containing the references you have found. A library can contain up to 100,000 references. It is possible to create several libraries, but it is strongly recommended that you work with one library only for a particular assignment or your thesis. If you want to store your references separately for each section/chapter, use the Groups feature. For a more comprehensive guide, please go to Getting Started The University of Waikato has a site licence that allows students to install EndNote on home computers for free. To download to your personal computer go to EndNote is installed on the majority of University computers; if EndNote is not installed on a computer you are using, please contact the computer support person for your department/faculty. University computers are updated with the latest filter, connection files and Styles required for correct and current referencing. If you are not using a university computer please ensure that you visit Create a New Library Go to Start Programs EndNote. Click on Create a New Library. The first time you start EndNote after installation a screen appears showing the features of Endnote, close it. Go to File New. NB: There are a number of options for accessing your library from multiple computers, including synching with EndnoteWeb and storing it on a USB. Talk to your subject librarian for your best option NB: You can open, close and save a Library from the file menu.

3 3 EndNote Interface a b 1 c Search/connectivity mode (local library, online search or integrated mode) a. Local library b. Online search c. Integrated 2. Set the reference style 3. New reference (Add a new reference to the selected group) 4. Online Search (Connect to a database) 5. Import references from a file 6. Export references from Endnote 7. Find full text (Search the Web for full text documents for the selected references) 8. Open link (Open default browser and access the first URL defined in the reference) 9. Open file (Open the first file attachment in the reference with the appropriate program) 10. Insert citation (Into your Word document) 11. Format bibliography (In Word) 12. Go to Word

4 13. Sync (Synchronize your desktop and online Endnote library) 14. Share your library 15. Help Set the Reference Style 4 Click on the referencing style (2). From the drop down menu select your desired style. If it does not appear on the list, click Select Another Style. Select Another Style: Select your desired style from this list, which is in alphabetical order. Note: University of Waikato specific styles can be accessed from If the style you need is not on that list, you will need to download the style from the UoW Endnote Support page. You will need to transfer the file from Downloads into the appropriate folder. If you can t find, the style, filter or connection file you were looking for:

5 5 o In Endnote, go to Edit Preferences Folder Locations and check that the correct folder is selected.

6 6 Adding References to Your Library References can be added to a library by way of: 1. Entering References Manually 2. Importing/Exporting Reference Information from a Database 1. Enter References Manually From the Reference Menu, select New Reference or click the New Reference Button (3) on the toolbar. Use the drop- down menu to select a template for (e.g. a book, journal article, etc.). Type the reference data into all the relevant fields. NB: By highlighting text and clicking this button, you can quickly change the capitalisation as your style requires Author names: Type the surname, then a comma, then a space, and then the first name(s) with no full stop Type the surname, then a comma, then a space, then the initials separated by a space For a Corporate author, type the full name followed by a comma Compiled by Subject Librarians NB: The comma after a name January 2015 tells EndNote that it needs to remain as entered.

7 7 Only type one author s name per line; press Enter for a new line Capitalise as per the requirements of your referencing style. You can change capitalisation by selecting the text then clicking the button shown in the image above. Omit punctuation from the end of any entry (other than for the author/s) as EndNote formats the references. Use the TAB key to move to the next field. You do not need to type vol., p., pp. in the Volume and the Pages fields. Close the New Reference window using the small x at the upper left. Select Save. 2. Importing/Exporting For detailed instructions on importing and exporting data from Databases please refer to the Exporting/Importing to Endnote from Journal Databases handout. Two examples are shown here using Google Chrome with Library Search and Google Scholar. Results may vary depending on Browser, Operating System and Database. Broadly speaking, look for such buttons saying export or download citation, or similar. Library Search 1. To export a source/s from your results click the save this item button. Items are then sent to a saved items folder.

8 8 2. From the Export As drop down menu, select EndNote. Items are then saved in the Downloads folder. Open the file from Downloads by clicking on the icon. 3. If you are prompted to choose a program to open the file with, select EndNote. 4. If you are prompted to select a Reference Library, locate and select your chosen Library.

9 9 Google Scholar NB: While in settings under the Search Results Tab make sure EndNote has been selected from the dropdown menu under the Bibliography Manager Heading. 1. To export a source from your results click Import into EndNote. Items are then saved in the Downloads folder. 1. Open the file from the Downloads bar by clicking on the icon. 2. If you are prompted to choose an application to open the file with, select EndNote. 3. If you are prompted to select a Reference Library locate and select your chosen Library.

10 10 Groups Organising Your References Creating Groups References can be added to more than one group. References can be deleted from a group but will remain available in All References. References deleted from All References will also be deleted from the other groups. Creating a new Group Set Go to Groups menu Create Group Set, or right click in the Groups pane; select Create Group Set, and name the new group set that now appears. Adding references to Group Select the reference, go to the Groups menu select Add Reference To and chose the group, Or right click the reference, select Add References To and choose the group, Or drag and drop the references to a group.

11 11 Working with Endnote and Word Once you have installed Endnote, there will be a new Endnote tab in Word. Ensure that you select the correct style. If you cannot see the style you need click Select Another Style. Insert Citation By Searching 1. Click the magnifying glass icon. 2. Search for the citation that you need, either by title or author. 3. Click the citation that you want and click Insert. NB: By clicking the dropdown arrow below to Insert Citation, you can get more options to adjust how the in text citation appears.

12 12 Insert Selected 1. First select the citation/s from your EndNote Library. 2. In word click Insert Citation on the EndNote toolbar and from the drop down menu select Insert Selected Citation(s). NB: By holding down the ctrl key and clicking with the mouse you can select multiple sources. Edit and Manage Citations 1. On the EndNote toolbar in Word click on Edit and Manage Citation(s). This will bring up a list of all your citations in your document. 2. You can add information to your in text citations e.g. page numbers, or prefix information like as cited in. NB: If you need to remove an in text citation, then you must remove by clicking the downward arrow next to the citation in the list and click Remove Citation. Edit Bibliography Format 1. On the Endnote toolbar, in the Bibliography group, click the small arrow in the bottom right hand corner (pictured below). 2. Select Layout. 3. This is where you can customise your bibliography.

13 13 Disconnect from EndNote There may be times when you need to break the link between your Word document and the EndNote software for e.g. if you need to send a chapter of your thesis to your supervisor who does not have Endnote. 1. Click on Convert Citations and Bibliography on the EndNote toolbar. 2. Click Convert to plain text. 3. You will be prompted to resave the document. Ensure you keep a connected copy at all times. Exporting a Plain Text Reference List/Bibliography into Word There may be times when you are asked to provide a formatted list of your references that is not connected to your EndNote Library. 1. Select the citations from your EndNote Library. 2. From the Edit drop down menu click on Copy Formatted. 3. You can now paste (Ctrl + V) these into a Word document. NB: Although the list will appear in your chosen style, it is not connected to your EndNote Library.

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