THESIS FORMATTING AND SUBMISSION
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1 THESIS FORMATTING AND SUBMISSION Fall 2017 Graduate Resource Center
2 Introductions Name Department Style guide/manual (e.g., APA, MLA, Chicago/Turabian, IEEE, etc.)
3 Deadlines, Fall 2017 Friday, November 17, 12 noon (Week 13) Priority deadline for preliminary review Monday, November 27, 12 noon (Week 14/15) Deadline to upload complete draft of thesis Friday, December 8, 12 noon (Finals Week) Deadline to submit GS-13 form and upload final draft Candidate will receive notification of acceptance by Friday, December 15.
4 Before You Do Anything Else
5 Culminating Project Fund This fund is a reimbursement program designed to support Cal State LA Graduate Student research and/or scholarship conducted towards completing a thesis, creative activity or dissertation. Students funded through this award will receive reimbursement for approved supplies, equipment, and services. Amount: Up to $750 Deadline: Ongoing Submit application: Graduate Studies (LIB N A124) Questions? Call Submit ASAP!
6 Cycle of Thesis Completion Research and Write Thesis Writing Assistance Style Guide Review and Approve Content (Committee) Format (GRC) Submit Thesis Upload to ProQuest GS-13 Form University Accepts Thesis Completion and grade change memo sent Thesis delivered to ProQuest and Cal State LA Digital Repository Thesis Published Abstract and citation, ProQuest Full text, Cal State LA Digital Repository
7 Plan for the Unexpected In case of emergency, contact your committee and GRC Must be enrolled UNIV 9000 Backup all the things! 7-Year Rule Renew IRB before expiration
8 Resources Committee & defense Citation manager (e.g., RefWorks) Style guide Copyright & Fair Use (copyright.universityofcalifornia.edu) Graduate Writing Support Program Library Reference Liaisons Library Digital Repository Software support (lynda.calstatela.edu) Hire editor
9 PRELIMINARY REVIEW First Deadline: November 17
10 Your Thesis Reviewer GRC staff Graduate students Semester assignments Book appointments online
11 What are we looking for? Margins Correct pagination Preliminary pages and end matter are in correct order Proper application of style manual, especially in headings and subheadings, citations, references, tables, and figures Permissions USE THE TEMPLATE AND SAMPLE PAGES!
12 Title Page Title is in all caps, double spaced. Font size and type should remain consistent throughout document (size 12, common font). Entire document is double spaced margin (right and left) Name on school records A Thesis or A Project Report Make sure to specify if your program is a department, division, or school. This varies by college. This is the name your degree program within your department. Do not include specific option or concentration (e.g., ABA, Studio Art, etc.). See College, Departments, and Degree Programs PDF. No page number 1 margin (top and bottom)
13 Copyright Page Start pagination here with lowercase roman numerals (ii)
14 Names may also include degree or honorific, not both. Approval Page Name on school records 1.25 margin (right and left) Same month and year as on title page List committee chair first and department chair(s) last. 1 margin (top and bottom)
15 Abstract Align text left throughout manuscript no full justification. There is no word limit on the abstract; however, a typical abstract should be no longer than 250 words. If possible, avoid using special characters, symbols, smart quotation marks. For more info, see ETD Admin FAQ.
16 Acknowledgments This page is optional. However, if you have received any kind of funding for your thesis or project, or copyright permissions, you do need to include these in an Acknowledgments page.
17 Table of Contents Take note of how each line is indented, especially different levels of headings A single Appendix would say Appendix followed by colon, the title, and page number on the same line. Be sure to check these numbers and titles against the rest of document.
18 List of Tables Version 1; can be used for tables, figures, photographs just about any list
19 List of Figures Version 2; can be used for tables, figures, photographs just about any list
20 Each chapter starts on a new page No running head Chapter 1 Apply this style to all chapter headings. No bold or underline. Check your style manual for how to format your headings and subheadings (bold/italics/underline; centered/flush left, etc.). Level 1 headings are always the first type of level in a chapter. (This example is APA format.) See Sections, Headings, and Subheadings PDF. Arabic numerals start here
21 Order of End Matter Tables and/or figures (optional) References Appendix/ces
22 1.25 margin (right and left) If only one Appendix, do not use letter in page heading Appendix Figures or table numbers in Appendix are always preceded by a letter. If there is only one Appendix, the letter is A. If there is only one item in the Appendix, the title of the item is the title of the Appendix. Continue page numbers from previous section 1 margin (top and bottom)
23 Proper Application of Style Manual Citations and references Headings Formatting of tables Formatting of figures
24 Citations and References References Elements and formatting Atwood, M. (1985). The handmaid s tale. Toronto: McCleland and Stewart. Moraga, C. (1986). From a long line of vendidas: Chicanas and feminism. Feminist Studies/Critical Studies, doi: / _11 Citations In text, footnotes, end notes No hyperlinks for URLs
25 Tables Place table number and title above table If table will be broken by page break, bump table to next page. If table is longer than one page, always start it on new page anyway, so as to keep most of it together. Legible font and organized data No color. Make use of horizontal lines and white space.
26 Figures High quality image and legible font Place figure number, title, and caption below figure
27 Figures
28 Figures
29 Permissions Working with Human and/or Animal Subjects IRB or IACUC memo Unpublished images Image release form You must show these forms to your reviewer.
30 Non-Print Materials CDs, DVDs, and other media will be stored in the Library Special Collections. Must store in traditional jewel or DVD cases (not the skinny ones) and include labels on cover and disc with following information: Name Title of Project Department Semester and year of project completion This is due the same day as the signed GS-13.
31 Preliminary Review Tips ü Near-complete drafts are fine. ü Bring laptop or USB drive with thesis file. ü Reviewers are graduate students. Plan ahead! ü Early bird gets the worm.
32 UPLOAD COMPLETE DRAFT Second Deadline: November 27
33 Upload to ProQuest ETD Administrator
34 What is this deadline? Make requested edits, upload Reviewers get to work! Revisions still accepted Waiting for GS-13 Format edits
35 Preparing for Upload Before you create PDF: ü Check page numbers ü Embed fonts (PC only) ü Remove password protection Before and after you upload PDF: ü Open PDF and check pages for accuracy
36 Publishing Options Traditional (most students) FREE Restricted access to full text of thesis. Open Access Publishing PLUS $95 You really want the whole world to read your thesis!
37 TIP: Create only ONE thesis submission
38 FYI: ProQuest ETD Administrator Hardbound copies & register copyright Automated s DO NOT delay with your edits! See ETD Administrator Upload Instructions PDF!
39 SUBMIT GS-13 FORM AND FINAL DRAFT Third Deadline: December 8
40 GS-13 Form Name on school records Name of degree this is dropdown menu! Approximate date that committee signs
41 Submit Final Draft Any content edits required by Committee must be completed and submitted by noon on the last Friday of the term. No content edits will be accepted after this deadline!
42 CANDIDATE RECEIVES NOTIFICATION OF ACCEPTANCE As late as one week after third deadline
43 The Moment You Are Waiting For From: To: You Sent: Friday, December 15, 2017 Subject: Your Awesome Thesis has been accepted Congratulations! Your submission, 12345, has been approved. It will soon be delivered to ProQuest/UMI for publishing and will be available via the Cal State LA Library Digital Repository. You have met the Office of Graduate Studies requirements for filing the thesis or dissertation. Any remaining requirements for your degree, including grade changes and the issuance of the diploma, will be monitored by the Graduation Office. Regards, Cal State LA Thesis/Dissertation Coordinator
44 What s Next? Thesis completion memo sent to Graduation Office and your college one week after term ends. Memo triggers grade changes. If you need to expedite degree posting, please contact Graduation Office. AND THEN
45 Celebrate! You re done!
46 Contact Us Andrea Gutierrez Coordinator, Graduate Resource Center CALIFORNIA STATE UNIVERSITY, LOS ANGELES 5151 State University Drive, Los Angeles, CA Phone Web
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