Instructions for publication of the thesis

Transcription

1 Instructions for publication of the thesis Thesis LTH/INES-LU for the courses EXTM05 and EXTL01 Harry Lankreijer April 2014 The courses EXT05 (Master thesis project) and EXTL01 (Bachelor thesis project) are two LTH based courses, but are in practice organized by the Department of Physical Geography and Ecosystem Sciences (INES). The theses written for those courses will be published in the thesis series under INES. As the thesis is part of the your LTH-program, we tried to find a structure in the publication that follows the publication of theses at LTH in general, but the publication will also carry the name of INES. This document is describing how to publish your ready thesis after you presented it in a seminar and after it was approved by the examiner. If you are planning your thesis work or are about to start you should visit the following information site: After your seminar and having passed the examination you will have time to finalize your report for publication. You can add the eventually comments you have received from your opponent and the exam committee. This gives you the opportunity to improve your report, but it will not affect the grade you received. In general you will get some time, but try to limit it to two weeks for adding the improvements. As long as you did not deliver the final report the grade will not be put into LADOK, which is needed with application for the degree-certificate. There is a small difference in the finalizing of a master thesis (EXTM05) and a bachelor thesis (EXTL01) in the popular written summary. For the publication of the bachelor thesis a short popular written (for Swedish students in Swedish) of one page and following the layout rules given below is needed. Master students are requested to write a more extensive summary in Swedish that is considered as a separate publication. The publication of this summary-article is coordinated by the supervisor, but is also published in LUP. Same information and needed templates can be found on the course homepage: Steps in publishing your thesis In short the publication of your thesis will have the following steps: - finalizing the very final version of your thesis following the layout model given for the final report - writing two summaries: a scientific and a popular written - adding the report series number that you received from the course coordinator - finalizing the 4 needed files including a PDF version of the report - Send the files to the course coordinator: if all files are correct you will receive an OK for submission to Lund University Publication database (LUP)

2 - Submission of the PDF version to LUP. When you submit staff of the Geolibrary is automatically informed that you submitted a version. - Staff from the Geolibrary will check the reference information of your submitted report and check if the submission did work out well - the staff will inform course coordinator and student administration about correct submission into LUP - Do not forget to fill in and present the form of registration of the thesis for the LTH: - Student administration is putting your grade into LADOK To take care when finalizing your thesis: The publication will have the following characteristics: - The size of the booklet will be as many other LTH thesis publications: S5 (178x252 mm) - The front page/cover will have the names of both LTH and LU - The publication will be in the series at INES: Serie examensarbete i geografisk informationsteknik - the list of previous published theses in the series has to be added to the final version - 10 copies of the thesis will be printed at E-tryck, E-Huset ( - the thesis will be published in LUP: Lund University publication database, electronic version The thesis should at least contain an English and Swedish summary. Besides you should also deliver an English abstract and a popular written abstract that follows the specific layout given below and both are also uploaded to LUP. Size of publication: The size will be S5. This is larger than halve A4 (A5), but of course you have to take into account the size compared to A4: it will be a reduction to 84%. When you have prepared your thesis for A4 take into account that both the font and figures will decrease when printed on S5. Take care that the font size is at least 12 at A4 size and line distance 1.2. Figures are also reduced to 84%. So check size of legends, etc. A font of 12 points on A4 will have 10 points on S5. Font 10 can be considered as to small, so choose a larger font then 12, eg 14. You can test it by printing and resizing the text on a copy-machine. Colour print Try to limit the number of coloured pictures and text in the thesis and use as much as possible black/white/grey scale. As soon one point on a page is in colour it is considered as a colour print. Colour prints are still 10x more expensive then B/W. Use colour when it is really useful. For printing the print shop usually wants to know which pages are with colour. Page numbering Your thesis will have a number of introducing pages like

3 Title page, Foreword, Summary, Sammanfattning Table of contents, List of figures, List of tables, Abbreviations Those pages should have their own numbering. Take note that your actual text starts with the introduction chapter. By preference this page has page number 1 and is situated on the right site of the open report. The prevent problems with page numbering on the left and right side of the foot margin, it is recommended to place it central on the page. Cover page From the homepage you can download a word-version of the front cover. Two versions are available: a Swedish and English version. Use this word-file to create the front page for the PDF version of your thesis. An example of the cover page is given in the figure in Appendix A. It is however possible that the print shop has a standard template that is used as thick paper cover (front, spine and back-cover) for the printed version of your thesis. Discuss this with the print-shop (needs to be confirmed). On this cover you can have the name(s) of author(s) and title printed on the spine of the booklet. The logo of the university can also be given on the back-side of the cover. Title page The title page is the first page after you opened the cover page. The template of the title page is given in the Appendix B. The title page should contain the logo of LTH, the name of the course, the title of your thesis, the names of the authors and the supervisors and date of publication Next page after title page should contain information about the opponent(s), the examiners and institute, see appendix C. Then you can have the pages with foreword, summaries, etc. List of previous publications in the series At the very end of your thesis you should add the list of previous publications in the series. Ask the course coordinator for this list as you also ask for the series number of your thesis. Printing hard-copies Printing at E-huset; E-tryck You can have 10 copies printed at the print-shop E-tryck. If you want to print more should be possible but we only reimburse 10 copies and the extra copies are printed for the cost-price. Please let the course coordinator know how many copies you would like to have printed. As your thesis is also published electronic in LUP you might not need 6 or 7 copies. But at least 4 copies should be printed: one for the library, one for the supervisor, one for the archive and one for you as author. If you have written the thesis together with another student the number of reimbursed copies is 15, which give you 6 copies each. Publishing of the thesis

4 You will have to deliver the following to the course coordinator: - Your thesis complete in pdf and in word format. - Two summaries: one scientific and one popular written; both should have at least 5 keywords Master students should deliver the summary article instead of the one page popular written summary. So totally 4 files: Your final report completed as described above in PDF-format Your final report completed as described above in Word-format One scientific abstract in English following the layout model given by the Faculty of Science One popular written summary (for bachelor students it should follow the layout model). Check carefully if the pdf version is as you prepared: sometimes figures might change when transformed to PDF. The popular written summary should be in Swedish for Swedish students, but in English for international students. For description of the layout model and other specific instruction see Appendix D and E. Both summaries should have at least 5 keywords each which describe your work. The first keyword should be Geographical Information systems. Note that the summary can be used by a reader to look for your thesis. So if you change the title in the popular written summary to a more popular title, add the official title at the end of the summary. The same is valid for giving the official title on both summaries depending on the language. After the OK of the course coordinator you can submit the pdf versions and the summaries to LUP. Regarding the summaries there could be some confusion about where you should give which summary and can you use the summary in the thesis as the scientific summary? In your thesis you should have at least two summaries. For most Swedish students: an English and a Swedish. These summaries do not need to follow the exact layout given for the two external summaries. This summary can be longer than one page, but of course it should be a summary. Have you written your report in Swedish, than you should give both a Swedish summary and an English summary. Actually you can add more summaries in any language of relevance (eg if you mother tongue is different than English or Swedish or if you have written your report on a subject in a specific geographical region with another language). Add at least 5 key-words to your summary. Besides you report you should have the two summaries as described above: the scientific and popular, which both follow the layout model given by the Faculty of Science. You can actually choose to have those summaries inside your thesis instead, but then without the given lay-out. Master students are being asked to write a more substantial summary as a separate publication (coordinated by the supervisor). This article should also be uploaded to LUP as related material. How to publish your report in LUP given on the homepage of LUP ( but more information will be given here as well.

5 So when you have a complete pdf version of your essay that is approved by the course coordinator, including the cover pages, you must register your thesis in LUP at: and follow the instructions given at: (Swedish and English version). When your thesis is registered and approved it will be available and searchable at: When you register your thesis in LUP-student papers the following information needs to be available and eventually entered: - Course code and the Term you were registered on the course. Those are already in the LUP registration form where you have to choose them. - Author (enter your name, then select author and confirm) - Title - Abstract (all abstracts, choose the +sign for additional fields) - Subject = Technology and Engineering (if you want and it is applicable you can use the + button to add another subject area; eg. Earth and Environmental Sciences - Keywords (five) - Language - Student paper type (= EXTM05, master s degree, Two years/masteruppsats 30 hp; EXTL01, bachelor s degree) - Publication year - Publication/series: Examensarbete i geografisk informationsteknik - Report number - Department/Affiliation: Choose from list: Dept of Physical Geography and Ecosystem Science, use the +, add another entry: Faculty of Engineering, LTH at Lund University -> Educational programmes LTH - > Surveying and Land Management - Supervisor (at LTH/LU and confirm supervisor. If appropriate add also an external supervisor) - Please also enter external supervisor and his/her affiliation in the tab Additional info. If you have a funder, please also add this in the tab Additional info) - In LUP your thesis is by default open for the general public. There is an option to limit the publication for a period of time or only with access from LU and LTH. In general all thesis should be open for all. For limitation of access you should have a reason that should be discussed early with your supervisor and the course coordinator, and you have to apply for this. Upload main document: the pdf-file of the thesis. Do not forget to click on Submit for registration when you are ready. One hard copy of your finished, printed degree project is handed in to Geobiblioteket (the Geolibrary) by the course coordinator. In total you should submit three (3) copies to the course coordinator

6 With publication of your thesis in LUP it will be possible for the public to download the pdf-copy of your thesis from the LUP-database. We try to limit the number of paper-copies, but at least 4 will be printed and a maximum of 10 or 15 when you are two students on one thesis. One copy of the report will be delivered to the Geo-library. One copy is for the supervisor at LU and one is for the INES archive. You can apply for maximum 7(6) copies. If you do not specify the number before printing, only one hardcopy will be available for you.

7 Appendices

8 Appendix A

9 Appendix B

10 Appendix C Opponent: Namename Examiner: Namename Copyright Name author, LTH Institutionen för Naturgeografi och Ekosystemvetenskaper Lunds Universitet Sölvegatan Lund Telefon: Fax: Hemsida: Examensarbete i geografisk informationsteknik nr x Tryckt av E-huset, 20xx

11 Appendix D Scientific summary Author s name Title of your report Lead paragraph, lead paragraph, lead paragraph, lead paragraph, lead paragraph, lead paragraph. Lead paragraph, lead paragraph, lead paragraph, lead paragraph, lead paragraph. Lead paragraph, lead paragraph, lead paragraph, lead paragraph, lead paragraph, lead paragraph, lead paragraph. First paragraph, first paragraph, first paragraph, first paragraph, first paragraph, first paragraph, first paragraph, first paragraph, first paragraph, first paragraph. First paragraph, first paragraph, first paragraph, first paragraph, first paragraph, first paragraph, first paragraph, first paragraph, first paragraph, first paragraph. First paragraph, first paragraph, first paragraph, first paragraph, first paragraph, first paragraph, first paragraph, first paragraph, first paragraph, first paragraph. Second paragraph, second paragraph, second paragraph, second paragraph, second paragraph, second paragraph. Second paragraph, second paragraph, second paragraph, second paragraph, second paragraph, second paragraph. Second paragraph, second paragraph, second paragraph, second paragraph, second paragraph, second paragraph. Second paragraph, second paragraph, second paragraph, second paragraph, second paragraph, second paragraph. Second paragraph, second paragraph, second paragraph, second paragraph, second paragraph. Subtitle Third paragraph, third paragraph, third paragraph, third paragraph, third paragraph. Third paragraph, third paragraph, third paragraph, third paragraph, third paragraph. Third paragraph, third paragraph, third paragraph, third paragraph, third paragraph. Third paragraph, third paragraph, third paragraph, third paragraph, third paragraph. etc Keywords: Physical Geography and Ecosystem analysis, + at least 4 other keywords Advisor: First name Family name Master degree project 30 credits in...*, 20XX Department of Physical Geography and Ecosystems Science, Lund University. Examensarbete i geografisk informationsteknik nr x *Subject of degree project: see Description of the course

12 Appendix E How to write a popularized one-page summary of your degree project Only for the bachelor thesis Make sure that the contents and language of the summary are suited to a wider circle of readers. Think of the reader as a person with a good all-round education, who is not an expert in your field. Make the title of the summary attractive and short (one line). Avoid expressions like summary and study in the title. If the title differs from your report title you should give the original title in the footnote of the summary. Begin with a general introduction where you give some background information about your project. This will help the reader understand the idea of your work. Describe the methods and techniques only briefly unless the objective of the study is to test or develop a method. In that case, also make clear to the reader for what purpose the method can be used. Go into greater detail when describing your results, and how they can be applied. Write a summary that is easy to understand and enjoyable to read; remember that it is an advertisement for your degree project. Use as few technical terms as possible. Avoid all too long sentences with many subordinate clauses. Ask a friend (who is studying a different subject) to read and give honest comments on the first draft. Also ask your friend to correct the language. Rewrite and ask for new comments! Layout model Type-face: Times Your name in the upper left corner, in bold type italics, 12 p Centred title in bold type, Arial 14 p Main text, 12 p Blank line marks new paragraph Subtitles in bold type Latin names, and technical terms that are defined or explained, in italics Information about advisor, department etc., 10 p Advisor s name in bold type Illustration if relevant

13 Author s name Short and attractive title Lead paragraph, lead paragraph, lead paragraph, lead paragraph, lead paragraph, lead paragraph. Lead paragraph, lead paragraph, lead paragraph, lead paragraph, lead paragraph. Lead paragraph, lead paragraph, lead paragraph, lead paragraph, lead paragraph, lead paragraph, lead paragraph. First paragraph, first paragraph, first paragraph, first paragraph, first paragraph, first paragraph, first paragraph, first paragraph, first paragraph, first paragraph. First paragraph, first paragraph, first paragraph, first paragraph, first paragraph, first paragraph, first paragraph, first paragraph, first paragraph, first paragraph. First paragraph, first paragraph, first paragraph, first paragraph, first paragraph, first paragraph, first paragraph, first paragraph, first paragraph, first paragraph. Second paragraph, second paragraph, second paragraph, second paragraph, second paragraph, second paragraph. Second paragraph, second paragraph, second paragraph, second paragraph, second paragraph, second paragraph. Second paragraph, second paragraph, second paragraph, second paragraph, second paragraph, second paragraph. Second paragraph, second paragraph, second paragraph, second paragraph, second paragraph, second paragraph. Second paragraph, second paragraph, second paragraph, second paragraph, second paragraph. Subtitle Third paragraph, third paragraph, third paragraph, third paragraph, third paragraph. Third paragraph, third paragraph, third paragraph, third paragraph, third paragraph. Third paragraph, third paragraph, third paragraph, third paragraph, third paragraph. Third paragraph, third paragraph, third paragraph, third paragraph, third paragraph. etc Keywords: Physical Geography and Ecosystem analysis, + at least four other keywords Advisor: First name Family name Master degree project 30 credits in..*, 20XX Department of Physical Geography and Ecosystems Science, Lund University. Examensarbete i geografisk informationsteknik nr x *Subject of degree project: see Description of the course Note: if you used a more popular title for this summary you should give the original/official title in the subscript.

14 Appendix F Upload to LUP A manual how to upload to LUP is available from the homepage of LUP