2017 Independent Showcase Room Options for Producers
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1 2017 Independent Showcase Room Options for Producers Independent Showcases are considered affiliate-e events that are not directly produced by Arts Midwest. The Conference team will work with producers to contract a room, facilitate the sharing of resources, and provide opportunities for promotion in Conference materials. Room Lottery In order to be included in the room lottery and produce an Independent Showcase, producers must complete an interest form no later than Wednesday, March 1, 2017 at 5 p.m. Central Time. The lottery determines the order in which producers will be contacted by Arts Midwest staff to discuss availability. Producers must reply within 24 hours to confirm. If there are any remaining rooms after the lottery, requests will be considered on a first-come, first-served basis. Key Dates + Deadlines February Wednesday, March 1 at 5 p.m. Central Time March April Two weeks after receiving agreement April 19 May 10 The room interest form is posted online at Deadline to complete the room interest form and be included in lottery. Producers who completed the room rental interest on or before March 1 are contacted by Conference staff in a random lottery-based order to discuss availability. Producers must respond within 24 hours to confirm the room. Deadline: Room Rental Agreement and payment Special set-up requests (e.g. staging) must be submitted and confirmed at this time. Registration opens. Advertisements available for purchase. Deadline: Exhibit space lottery Producers and/or their representing organizations must register for the Conference and secure a space in the exhibit hall. Early June July 12 August 2 Independent Showcase listings are available for purchase. Deadline: Showcase listings and advertisements (payment + artwork) Promote your organization and showcases in on-site printed materials. Additional digital listings remain available for purchase through August 2. Deadline: Final production logistics Any event orders, adjusted room set-up diagrams, and payment forms (if applicable) must be submitted to the Hyatt. Any adjustments to the provided staging must be requested and confirmed upon signing the Room Rental Agreement.
2 Hyatt Regency Columbus Arts Midwest and the Hyatt Regency Columbus have worked together to provide all of the information you need to select a room and start planning your showcase. The rooms below may be rented for one, two, or three days for showcase performances to take place during the times below. This document includes room diagrams, photos, and more information about each room. Stage Stage Daily Room Sq. Ft Dimensions Ceiling Seats size height price Garfield 1st ' x 30' 9' 30 6' x 16' 16" $400 Grant/Harding 1st ' x 51' 10' 30 6' x 16' 16" $400 Harrison 1st ' x 60' 10' 30 6' x 16' 16" $400 Nationwide 1st ' x 60' 8' 30 6' x 16' 16" $400 Franklin A 2nd ' x 29' 13.5' 50 16' x 12' 24" $575 Union A 2nd ' x 30' 13.5' 50 16' x 12' 24" $575 Union C 2nd ' x 30' 13.5' 50 16' x 12' 24" $575 Union E 2nd ' x 30' 13.5' 50 16' x 12' 24" $575 Hayes 1st ' x 60' 10' ' x 24' 24" $900 Franklin CD 2nd ' x 58' 13.5' ' x 24' 24 or 32" $950 Schedule Arts Midwest strongly encourages scheduling showcases during the dates and times below, which do not conflict with any official Conference events or programming. The Conference will not promote or publish listings for performances scheduled outside of these times. Monday, August 28, :45 p.m. 12:15 a.m. following the Opening Party Tuesday, August 29, :45 p.m. 12:15 a.m. following Spotlight Showcases at the Davidson Theatre Wednesday, August 30, :45 p.m. 12:15 a.m. following Spotlight Showcases at the Davidson Theatre Eligibility Independent Showcase producer must register for the 2017 Arts Midwest Conference no later than May 10, 2017 and must: a) purchase an exhibit space package; or b) attend with an organization that has purchased an exhibit space package. Showcases may only include performances by artists/ensembles that purchased an exhibit space package or are formally represented by a manager/agent with an exhibit space. Producer and showcasing artists/ensembles are responsible for any necessary licenses or permission to perform, promote, broadcast, transmit, or display any copyrighted works (including, without limitation, music, audio, or video recordings, art, etc.).
3
4 Franklin and Union rooms are similar and divided into multiple sections. This photos shows Franklin with the airwalls open. Grant/Harding. This room is similar to Garfield, Harrison, and Nationwide. Hayes.
5 Garfield 1 st Floor 1200 sq. ft. Dimensions 40' x 30' Ceiling height 9' Seats 30 Stage size 6' x 16' Stage height 16" McKinley Room
6 Grant/Harding 1 st Floor 2040 sq. ft. Dimensions 40' x 51' Ceiling height 10' Seats 30 Stage size 6' x 16' Stage height 16" McKinley Room
7 Harrison 1 st Floor 2049 sq. ft. Dimensions 40' x 60' Ceiling height 10' Seats 30 Stage size 6' x 16' Stage height 16" McKinley Room
8 Nationwide 1 st Floor 1620 sq. ft. Dimensions 27' x 60' Ceiling height 8' Seats 30 Stage size 6' x 16' Stage height 16" McKinley Room
9 Franklin A 2 nd Floor 1624 sq. ft. Dimensions 56' x 29' Ceiling height 13.5' Seats 50 Stage size 16' x 12' Stage height 24" Franklin B
10 Union A 2 nd Floor 1410 sq. ft. Dimensions 47' x 30' Ceiling height 13.5' Seats 50 Stage size 16' x 12' Stage height 24" Franklin B
11 Union C 2 nd Floor 1410 sq. ft. Dimensions 47' x 30' Ceiling height 13.5' Seats 50 Stage size 16' x 12' Stage height 24" Franklin B
12 Union E 2 nd Floor 1410 sq. ft. Dimensions 47' x 30' Ceiling height 13.5' Seats 50 Stage size 16' x 12' Stage height 24" Franklin B
13 Hayes 1 st Floor 5709 sq. ft. Dimensions 108' x 60' Ceiling height 10' Seats 100 Stage size 18' x 24' Stage height 24" Franklin B
14 Franklin CD 2 nd Floor 3248 sq. ft. Dimensions 56' x 58' Ceiling height 13.5' Seats 100 Stage size 32' x 24' Stage height 24" or 32 Franklin B
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