Please carefully read this entire form before completing any information.

Transcription

1 Hirer Technical Information Form Please carefully read this entire form before completing any information. This form can be difficult to complete, but provides us with critical information about your performance - please complete as much as you possibly can. Where possible this form should be completed by your Production Manager in conjunction with your technical team. Please forward to the relevant persons. Be thorough, use as much detail as you can. You can never give us too much, or irrelevant information. A production meeting will be scheduled three to six weeks prior to your performance. To discuss technical and front of house requirements in person. Information not completed in this form, and not discussed with the National Theatre s Production Manager may result in key aspects of your requirements being excluded. Form should be returned to us 6 weeks prior to your hire - technical@nationaltheatre.org.au This form will take 20 to 60 minutes to complete.

2 AUSTRALIAN NATIONAL MEMORIAL THEATRE Cnr. Barkly & Carlisle Streets St. Kilda 3182 P.O. Box 1173 St. Kilda Sth. Vic TECHNICAL INFORMATION FORM Theatre Contacts: Linda Aitken Theatre Manager Linda Hum Technical Manager Title of performance Address Phone Number in company Number of crew Technical Liaison Phone Stage Manager Phone Production schedule: - You should include a more comprehensive schedule Function Start Finish Bump in Cast arrive Induction Rehearsal Meal break Show Bump out ALL equipment must be delivered on day of occupancy and removed at conclusion of occupancy or extra charges may apply.

3 SOME THINGS YOU SHOULD KNOW PLEASE READ ME! TECHNICAL STAFF HOURS: Technical Staff will arrive and open the venue at the scheduled start time if you require the venue to be opened and up and running prior to your arrival please specify 15 minutes earlier. Staff must be given a 30 minute break at least every 5 hours. Staff clock off once the stage and dressing rooms have been tidied (and standard sound, light and flys have been reinstated if it s the last performance), building has been shut down and all doors are locked. SAFETY: Absolutely everyone who comes into the venue as a part of your show MUST be inducted. The Induction should be scheduled first thing on the first day. People who have not been inducted are not permitted in the stage or backstage areas. Toolbox meetings are essential and will be held prior to any and all teams commencing work. In addition All managers, supervisors, wranglers and backstage crew must have read the Hirer OH&S Handbook and signed the National Theatre s safety sheet. These documents will be ed to you and are also available online at This is a required part of our compliance with OH&S Regulations 2007 CONSUMABLES: The theatre keeps stock of many regular consumables you will need, such as tapes. These items are charged on an as opened basis. Please do not use your own tape without confirming suitability with the technical staff. (Masking tape is not permitted within the walls of this venue!) GENERAL Please define your performance type: Musical Opera Play Solo / Comedian Ballet Contempory Dance Dance Competition Other Dance Live Band Music Concert Variety Awards / Ceremony Please summarise your performance in 1-3 sentences:

4 STAGING At least ONE stage technician will be present AT ALL TIMES during occupancy. Should the theatre provide additional loading staff? Loading crew s sole purpose is to load in and out of the venue How many? Will you be bringing you own backstage crew? How many? Do you intend bringing in any props? Details: Do you intend bringing in any staging or set pieces? Details: Arrival Date: Time: Return Date: Time: The stage area of the National Theatre is unsuitable for - and will not be used for set construction.

5 STAGING Staging Hire Company / Set Builder: Contact: Do you wish the National to hire staging on your behalf? Orchestra Pit Open Head Closed * Pit removal and reinstatement requires at least a 5 person crew at least one from the theatre. * Allow 1 hour for removal and 1 hour to reinstate. Will you use the house piano? Upright (Pit) Yamaha Baby Grand Tuned (CHARGE APPLIES) Do you require Tarkett on stage NOTE: Ballet shoes or bare feet ONLY. * Tarkett instatement and removal requires at least a 3 person crew at least one from the theatre. * Allow 30 mins for instatement and 20 mins hour to remove. THE PROSCENIUM LINE MUST BE KEPT CLEAR OF OBSTRUCTION AT ALL TIMES FOR FIRE SAFETY REASONS. PLEASE DISCUSS WITH OUR TECHNICAL DEPARTMENT HOW THIS CAN BEST BE ACCOMMODATED FOR YOUR PERFORMANCE. The Stage area must be cleaned, tidied and returned to standard at the conclusion of the hire

6 Flying Only experienced National Theatre crew members may operate fly system. Do you intend flying scenery? (max. load per batten 160Kg) You may need to fill out a Hazardous Performance Conditions Form please see the Hazard section of this document. Details: Line Description Weight Rigging Design * All hanging requirements must be discussed at least one week IN ADVANCE with the production manager. Allow 1/2hr per cloth for hanging. * All sets must be adequately flame proofed. * A Certified Rigger prior to bump in must approve any flown set pieces for hanging. * Optimum cloth size is 12m x 6m and should be properly eyeleted, hemmed and should include ties. *All flown scenery elements should arrive with their own rated rigging points and hanging strops. *Venue hire includes 5 sets Black legs and borders, 2 sets black tabs, white cyclorama. Will you use the Theatre s standard masking arrangement? Details if NO: Fly lines must be returned to standard at the conclusion of the hire

7 LIGHTING All blown theatrical lamps, gobos, extra gels & lamp usage, consumables, etc. will be charged for, please allow for these items in your budget. Will you use the Theatre s standard lighting rig? Standard rig; 3 colour F.O.H wash, LED Parcan stage colour wash, 4 colour wash on cyclorama, decal wash, side light, 5 F.O.H specials & 9 down spots. Do you intend to supply your own lighting equipment? Lighting Designer: We will require a lighting plan and power requirements please. Lighting hire company: Contact: Equipment Arrival Date: Time: Equipment Return Date: Time: Our lighting console is a ETC Ion with1000 control channels Will you be supplying a lighting board operator? Name Do you wish the National Theatre to provide an operator? Will you be providing a lighting plot? When will it be available? Do you require a production desk set up for plotting? Any lighting additional to full stage wash must be discussed in advance. Lighting bars are hardwired and unable to be changed from current rig position. Please note currently there are 96 dimmers available. 17 x dimmers are 5kva (35-40, 56 60, and 96). 79 x dimmers are 2kva (1-34, 41 55, and 81 95). The Lighting Rig must be returned to standard at the conclusion of the hire

8 LIGHTING Do you wish to the National Theatre's extended lighting rig? 6X Moviing lights, 10 LED Parcan side wash and a hazer. Charges apply. Rig is available October to December at heavily discounted rates. Outside of these times additional charges will apply. Do you require any special or extra lighting from the theatre? Anything not included in the standard hire will incur extra charges such as movers and strobe effects Please detail: In the absence of a lighting designer, A National Theatre lighting operator will need to know your intentions for each lighting state. In the pages at the back of this document you can find a sheet that you can copy and fill out to let us know what you require for each scene. An excel version of this sheet can be downloaded from the technical section of our website. Do you require additional loading crew to assist with Lighting? Loading crew s sole purpose is to load in and out of the venue How many? Do you require follow spots? Will the National supply operators for follow spots? Will you be using smoke effects? What type? Smoke Haze Low Fog (with ice) Should the theatre provide smoke equipment and chemicals? Smoke effects are not included with the standard hire Equipment and chemicals will be charged extra.

9 AUDIO Please see the facilities document for the basic sound system supplied with the hire. Our recommended audio supplier is LSS Productions Ph: Will you be using audio equipment? Do you intend to supply your own PA system? Details: Will you be supplying you own additional audio equipment? Details: When will your equipment arrive? Date: Time: Name of Supplier: Contact: Phone: Do you want the Theatre to supply audio equipment? The theatre will use in house equipment where possible any gear hire charges will be passed on Details: Are you supplying an audio operator? Name: Phone: Would you like the National Theatre to provide audio operator/s? Location of sound desk: In front of Booth Booth Prompt Stage Seats S and T 22 through 29 need to be pulled from sale if positioning the sound desk In front of booth. It is not possible to position the sound desk anywhere else within the seating banks. If this poses major technical problems for your production company please contact the theatre's production manager immediately. The Audio Rig must be returned to standard at the conclusion of the hire

10 PROJECTION / VISUAL Projection equipment is not included in the standard hire. Do you wish to use the Theatre's standard CYC projection system? 720P 7000 lumens Projector with Arkaos Media Master (controlled from lighting console). Charges Apply. Do you intend on using other AV equipment? Type of equipment? AV Source? Projector LED Screen Other Player Powerpoint Media Server Other The National Theatre features a Cat5 cable loop. This can be utilised with composite, VGA and Ethernet transmission protocols. Would you like theatre to supply the equipment? All AV and Projection equipment will be charged extra. Name of supplier: Contact: Are you supplying an A/V operator? Name: Phone: Would you like the National Theatre to provide AV operators? The lighting operator will control AV when using Arkaos Media Master Location of AV Operator: Booth Off Promt Stage Prompt Stage Any Details (eg: 3x 52 plasma TV s on stage. 2 x DVD players and a video mixer)

11 HAZARDOUS PERFORMANCE CONDITIONS If YES to any of the following Please complete a tification of Hazardous Performance Conditions Form Risk Assessment data and Safe Work Method details will need to be presented at the production meeting Written approval from the Production Manager must be obtained before any hazardous effects are executed THE THEATRE RESERVES THE RIGHT TO CANCEL APPROVAL OF ANY HAZARDOUS EFFECTS AT ANY TIME Do you intend using pyrotechnics OR naked flame? The theatre has an in house licensed pyrotechnician. The theatre can provide pyrotechnic effects at very reasonable rates. Please contact the Production Manager for more information. Pyro hire company: Contact: Do you intend using Firearms / Weapons? Have you appointed an armourer? All weapons must be stored in locked cabinet an Armourer is responsible for their safe keeping Armourer: Do you intend to do any advanced flying? Eg: Flying people, or very large / heavy / complex set pieces Will you supply a certified rigger? Name Phone Please detail level of qualification & experience: Do you need the National to provide a certified rigger? Do you plan to use Dry Ice effects? What type? Low Fogger Peasoupa Other Should the theatre provide dry ice equipment and chemicals? Dry Ice effects are not included with the standard hire Equipment and chemicals will be charged extra. Have you planned any Stunts as part of the performance? Please detail:

12 ARCHIVE / RECORDING If this section is not completed we will be unable to permit recordings of any kind under any circumstances. Charges may apply to the recording of a performance and a technical liaison officer may be appointed for the shoot. Do you intend recording in any way any performance or rehearsal? Type of recording: Purpose of recording: Archive Sale to cast Commercial Video Audio Fixed, single Camera recording - one copy only Recording allowances will waived provided no commercial gain Recording allowances and other fees apply On what dates will performance be recorded? Name of recording company: Contact: Phone: When will equipment be arriving? (eg, one Details of recording: camera in seats G+H 21 and 22. need mono audio feed from sound desk. Second camera next to control booth) Do you require an audio feed from the sound desk? tes: Other charges, including broadcast allowances, may apply to the recording of a performance. Copyright or APRA Licence fees may apply to your production. The onus is on you to ensure coverage. Please see clause 12.2 of the contract. Please ensure you have the permission of all copyright owners before proceeding with recording. Please ensure you allocate seats for the recording equipment Seats G&H 21&22 should be reserved as a block. We recommend set areas where cable links are provided. These should be discussed with the Technical Manager before tickets go on sale. cables are to run across the floor of the auditorium, on stairs or on the crossover. Video Recording set-up must be completed before the house can be opened to the public. Please allow enough time for the set up. We recommend this should be completed at least one hour before curtain up.

13 COMMUNICATIONS Paging to all dressing rooms is supplied in hire. Do you require talkback? 6x standard belt packs and 2x wireless belt packs are available. Headset Locations: Prompt Corner Off Prompt Corner Prompt Fly OP Fly Sound Lighting Followspot 1 Followspot 2 PRODUCTION NOTES Anything not mentioned previously should go here Who should we expect backstage? (eg. Official s with lanyards only, VIP s after show, etc) Any group or person (aside from known cast and crew) will be asked to leave if they are not listed here. HIRERS AND CREW PLEASE NOTE: All hired equipment, scenery props costumes etc, must be removed from the theatre immediately after your final performance, otherwise storage charges will apply and the National Theatre can take no responsibility for the security or return of items left behind.