2019 TOURIST EVENTS INFORMATION PACK

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1 2019 TOURIST EVENTS INFORMATION PACK

2 ABOUT THE NORTHERN TERRITORY TRAVELLING FILM FESTIVAL Northern Territory Travelling Film Festival (NTTFF) celebrates and showcases the outstanding short film, television and video productions from the NT, capturing the stories, culture and landscape of our iconic region and the people that call it home. In 2018, the festival screened in 17 locations across the NT, providing opportunities for tourism operators to showcase a film experience to mainstream national and international audiences that provided insight into our unique place, the Northern Territory. In 2019, the program will be on the road between March and early June, with an outdoor cinema popping up under the stars, amongst popular hot spots, iconic landscapes, tourism events and in remote Aboriginal communities. The tour will commence in Alice Springs Region and work it s way up to the top end of the NT. INTERESTED IN PRESENTING AN NTTFF TOURIST EVENT? NTTFF is an outdoor cinema which partners with suitable tourist venues along our touring track to copresent a Tourist Event. If you have the venue, we bring the cinema and films. NTTFF TOURING PERSONNEL NTTFF is managed and produced by local NT creative company ACCOMPLICE. There will be two NTTFF staff delivering the tour across the NT, comprised of the Tour Producer and Production Manager NTTFF TOUR DATES In 2019, NTTFF will be touring in the Northern Territory between March and early June. The 6 week tour will be split into two three-week blocks to accommodate weather. It will visit existing locations, as well as new remote communities and tourist favourites. 2

3 NTTFF TOURIST EVENT/VENUE VENUE - PROGRAMMING - EQUIPMENT Provide space for up to 30 mins at the start of the program for local content to be curated by local organisations if desired. Provide all equipment required to screen the film including projector, screen and laptop, all within a solar powered trailer. Provide rugs and small number of chairs for punters to utilise, punters will also be encouraged to bring their own. Simple solar side lighting to frame sitting area. Confirm sign off of program by all filmmakers. Provide printed signage. Confirm permit with National Parks as required. Venue must have a flat surface with either an option to secure pegs into the ground to tie off on or something sturdy such as a tree or building. A large space for punters to view the film in A trailer will need to be driven in with a 4WD on to site. Provide guidance and logistical support for appropriate local recognition for local Indigenous elders. Provide security lighting. Provide toilet facilities for patrons. Provide food and beverage for sale if desired, but not essential. Put up signage as required to direct patrons to site and toilets Provide a photo image of the proposed venue site to NTTFF in advance for planning. PERSONNEL REQUIREMENTS 1 x technical production staff to set up lights, projector and screen 1 x touring manager 1 x staff to assist with seating 1 x staff to assist with parking or punter enquiries at the event MARKETING AND PUBLICITY Will provide printed poster, as well as online copies. Create Facebook event and co-host. Manage all publicity for event. Support the social media campaign through local channels. Distribute posters on behalf of NTTFF. Provide ACCOMPLICE with any documentation collected. INSURANCE ACCOMPLICE holds PLI for the delivery of the event. ACCOMPLICE holds insurances for all equipment and staff employed by NTTFF. Hold insurance required for their venue, staff and contents. 3

4 2019 PROGRAM To view the program for 2019, please visit: NTTRAVELLINGFILMFESTIVAL.COM * The program is rated PG DURATION OF NTTFF PROGRAM 90MIN OR 120MIN NTTFF CURATED PROGRAM * With the option to provide additional 30 minutes space for local content at the start of the program NTTFF TOURIST EVENT FEE $750 per day/screening PRODUCTION DETAILS TECHNICAL BUMP IN: 2 hours FILM SCREENING: Can occur anytime after dark TECHNICAL BUMP OUT: 2 hours TOURIST EVENT BOOKING ENQUIRIES If you have any questions, please contact NTTFF Project Coordinator: EVENT PARTNERS CONNECTING WITH OUR REMOTE COMMUNITIES PARTNERS 4

5 2019 VENUE PARTNER BOOKING FORM NORTHERN TERRITORY TRAVELLING FILM FESTIVAL (NTTFF) WILL TOUR THROUGHOUT THE NT IN 2019 FROM MARCH - JUNE. NTTFF WELCOMES THE OPPORTUNITY FOR NORTHERN TERRITORY VENUES AT KEY TOURIST LOCATIONS TO CO-PRESENT AN NTTFF TOURIST EVENT. CONTACT DETAILS ORGANISATION FIRST NAME LAST NAME POSITION HELD VENUE ADDRESS POSTAL ADDRESS for NTTFF to send posters for you to advertise the event PHONE NUMBER MOBILE NUMBER CONTACT WEBSITE ARE YOU A NOT FOR PROFIT ORGANISATION? YES NO EVENT DETAILS NTTFF will do our best to accommodate everyone's preferred dates but will also be considering the route of the tour. In 2019 we will travel from the bottom to the top of the NT in two, three week blocks between March and June. PREFERRED DATE 1

6 VENUE INFORMATION NTTFF require a large space for punters to view the film in. We have used ovals, basketball courts and open areas before. NTTFF require a flat ground surface with either an option to secure pegs into the ground to tie off on or something sturdy such as a tree or building. DOES YOUR VENUE MEET THESE REQUIREMENTS? YES NO CAN YOU TAKE A PHOTO OF THE VENUE AREA AND IT TO YES NO VENUE CAPACITY DO YOU HAVE ACCESS TO PATRON SEATING FOR THE VENUE? HOW MANY, WHAT TYPE? CAN YOU PROVIDE NTTFF ACCESS TO A MINIMUM OF 1X STANDARD POWER OUTLET NEAR THE VENUE? YES NO WILL THE VENUE PROVIDE FOOD AND BEVERAGES FOR SALE? YES NO MAYBE, WE WOULD BE OPEN TO DISCUSS FURTHER HOW MANY STAFF OR VOLUNTEERS FROM YOUR ORGANISATION WILL BE ALLOCATED TO THE EVENT? IS WIFI AVAILABLE? YES NO PROGRAM The program runs for 90 minutes or 120 minutes, with an additional option for the event to show 30 minutes of local content at the start of the program. Please visit NTTFF website to view the program ARE YOU HAPPY FOR US TO SCREEN THIS PROGRAM? CHANGES CAN BE MADE IF REQUIRED. YES, WE LOVE THE PROGRAM SELECTION SOME CHANGES MAY BE REQUIRED WOULD YOU LIKE TO PROVIDE UP TO 30 MINUTES OF LOCAL FILM CONTENT AT THE START OF THE PROGRAM? YES NO MAYBE IF YOU WOULD LIKE TO SUPPLY LOCAL FILM CONTENT, CAN YOU EXPLAIN THE CONTENT AND HOW LONG IT RUNS FOR? 2

7 BILLING A fee of $750 is payable to co-present an NTTFF Tourist Event. Payment will be required 6 weeks prior to the tour. COMPANY NAME FOR THE INVOICE TO BE MADE OUT TO NAME ACCOUNTS PUBLIC LIABILITY INSURANCE To complete your booking, please ensure you have ed a copy of your Public Liability Policy (PLP) or Certificate of Currency (COC) to I CAN PROVIDE A COPY OF OUR ORGANISATIONS PLP OR COC YES, I WILL ATTACH A COPY WHEN I SUBMIT THIS FORM NO, BUT I INTEND TO PROVIDE A COPY WITHIN THE NEXT 3 WORKING DAYS MAYBE, I WILL NEED TO CHECK THAT WE HAVE ADEQUATE INSURANCE NO, I DO NOT HAVE INSURANCE SUBMIT THIS FORM USING THE BUTTON THE RIGHT OR YOUR COMPLETED FORM TO: REMEMBER TO ATTACH A COPY OF YOUR PLP/COC AND VENUE PHOTOS WHERE APPLICABLE. 3

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