35 th Annual North Carolina Oyster Festival Arts & Crafts Vendor Application
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1 35 th Annual North Carolina Oyster Festival Arts & Crafts Vendor Application SPONSORED BY: THE BRUNSWICK COUNTY CHAMBER OF COMMERCE PO Box 1185 Shallotte, NC (910) WHERE: Causeway Drive WHEN: Ocean Isle Beach, between the Museum of Coastal Carolina and SATURDAY, OCTOBER 17, 9:00 AM to 6:00 PM SUNDAY, OCTOBER 18, 10:00 AM to 5:00 PM SET-UP: Exhibitors may check-in at the festival area on Friday, October 16 between 10:00am to 6:00pm (all cars and people must be off festival grounds at 7pm; gates will be closed and locked promptly at 7pm on Friday, October 16 th ). There will be no exceptions for entering before or after the designated time. Festival grounds will re-open on Saturday, October 17 th at 6am for set-up to resume. Booths will be set-up on grass and dirt ground, please plan accordingly (bring something to weigh your tent down with). Booth setup must be complete and ready for viewing on Saturday morning at 8:00 am. ALL VEHICLES MUST BE OUT OF FESTIVAL GROUNDS AT 8:00am on Saturday and Sunday and cannot re-enter site after show closing until the site is clear of festival attendees. The Brunswick County Chamber of Commerce is not responsible for lost or damaged items. Police will monitor the Festival grounds Friday and Saturday night. ELIGIBILITY: You will be selected by the Oyster Festival committee and Brunswick County Chamber of Commerce Staff, which reserves the right to deny any application for any reason. Arts & Crafts entries must submit three 4x6 color photos of your work with the application (photos will not be returned). APPLICATIONS WILL NOT BE CONSIDERED WITHOUT PICTURES- EVEN PAST EXHIBITORS MUST SUBMIT PHOTOS. Those who send photos of handmade items and setup with non-handmade items will be evaluated and the committee will decide whether they will be asked to leave at that time (they may not be invited back in the future). ENTRY FEES: September 4 th is the deadline for applications. Applications must be received, signed with fee and photos. Applications will be accepted on a first come and first serve basis and will not be processed without payment. RETURN CHECK FEE IS
2 $35. Once you have submitted payment, there will be no refunds (no exceptions). ARTS & CRAFTS SPACE FEE: $200 (Before May 1 st ), $225 (After May 1 st ) CORNER BOOTH: Add $50 to space fee ELECTRICITY: Vendors must list all electrical connections on application. 120 volt 20 amp circuit $ volt 30 amp circuit $ volt 50 amp circuit $150 SALES: Exhibitors will handle their own sales and be responsible for collecting and turning in 7.0 % NC sales tax where applicable. Exhibitors are responsible for reading a sales tax notice from the N.C. Department and abiding by their rules. All items being sold or displayed MUST be contained in the booth space purchased. No items, solicitation, or setup shall take place outside of the purchased booth space. All vendors must provide a tax ID number. REQUIREMENTS: The exhibitor will be responsible for tent (10 x 10 tent suggested) tables, chairs, props, drop cords, etc. and for keeping their booth manned during show hours. NC Fire Code states you MUST have a fire extinguisher (the OIB Fire Department will inspect your tent to make sure you are abiding by the fire code). Be sure your booth is attractive from all sides and will not distract from your neighbor s display. WEATHER: The show will not be canceled because of rain. Since this is an outdoor show, you must be prepared for weather changes. The cost of the event will prohibit us from making refunds. Closings due to weather will be decided by the Chamber Staff, Oyster Festival Committee or Brunswick County Emergency Management. ATMOSPHERE: This is a family-oriented show for spectators of all ages. Exhibits must be in accordance with this atmosphere. Festival officials will patrol the show at intervals to ensure that all exhibitors are in compliance with the rules. APPROVAL: Your approval letter will be ED to you (please make sure that you give a valid address on your application). Please check your s often, as this is the main form of communication between the Brunswick County Chamber of Commerce and vendors.the committee strongly suggests that you get your application in early so that you will have plenty of time to prepare for the festival. Vendor packets will be available at Vendor Check-in on Friday, October 16 th. You will get your assigned space in your vendor packet. Vendor booth assignments will not be given out before check-in. Please note that we do not accept vendors requests for certain space numbers. Many vendors requests the same spaces and we would like to make it as fair as possible. Past vendors are not guaranteed the same space they have had in the past. RULES
3 1. Exhibits must be of arts/crafts. All accepted entries must be produced by individuals attending the festival. All artwork must be original. Paintings reproduced from the works of masters, from advertisements and from widely circulated photographs or imports are not considered original work and may not be displayed or sold. Items for sale must be at least 50% handcrafted crafted by the exhibitor. Examples of unacceptable exhibits are: collectable coins, reprints and commercial jewelry. 2. Joint exhibitors are defined as two individuals who ordinarily work together in producing a particular craft or form of art. Husband and wife teams usually qualify under these terms. However, persons or organizations representing several artists are not eligible to exhibit except for approved non-profit Churches and Health/Community Service organizations. 3. Show hours for ALL Vendors: Saturday 9:00 AM to 6:00 PM Sunday 10:00 AM to 5:00 PM Each exhibitor must maintain a display of his or her work for show hours of the festival. Anyone failing to do so will not be able to exhibit at future shows. It is permissible to leave your display in the hands of an associate if you are unable to be present at all times. 4. All vehicles must be removed from the show area no later than 7:00pm Friday and 1 hour prior to the start of the show on Saturday and Sunday. No vehicles will be permitted in the show area during show hours. 5. Per the 1996 National Electric Code (NEC), all temporary wiring installations shall be provided with ground-fault circuit interrupters (GFCI.) This means that all available receptacles at the festival will be GFCI protected. Please test your equipment before arriving at the festival, as no exceptions will be made. All vendor wiring, including drop cords, should be checked for proper polarity and continuity of ground conductors. 6. Arts & Crafts vendors are not provided a guarantee against the possibility of duplication or similarity of products. 7. NO PETS ALLOWED! 8. Exhibitors are prohibited from setting up displays and or soliciting their product
4 outside of the purchased booth space. designated booth space. No products may be set outside of the 9. NO SMOKING ALLOWED IN VENDOR TENTS! ** New Rule- We are asking that every vendor have a visible fire extinguisher in their booth space. **Rules are subject to change. If any rules are changed, all vendors will be notified at least one week prior to the festival.
5 ARTS & CRAFTS APPLICATION 2015 NORTH CAROLINA OYSTER FESTIVAL Please Print Clearly Name Phone ( ) Business Name Street Address Mail Address (if different) City State ZIP Address (REQUIRED) **Tax ID #
6 ALL SPACES ARE 12 x 12 ALL EQUIPMENT (TABLES, DISPLAYS, ETC) MUST REMAIN WITHIN THE SPACE BOUNDARIES. Please specify if you have a tent or trailer Number of Spaces Desired: x $200 (Before May 1 st ) or $225 (After May 1 st ) Total..$ Corner Booth: additional $50 fee (first come, first serve basis).$ Additional fee for Electricity $50.00 for each receptacle outlet, 120v, 20 amp circuit $ $ for each receptacle outlet, 240v, 30 amp circuit $ $ for each receptacle outlet, 240V, 50 amp circuit $ Total Fee Enclosed.$ List all electrical connections: DESCRIPTION OF SERVICE, ART, OR CRAFT Please type or print clearly and be as descriptive as possible. (Photographs of arts/crafts and booth must also be submitted.)
7 SPACE IS LIMITED! APPLICATIONS ACCEPTED ON A FIRST COME FIRST SERVE BASIS! PLEASE RETURN COMPLETED APPLICATION WITH ENTRY FEE. APPROVAL LETTERS WILL BE ED. Make Checks Payable to: Brunswick County Chamber of Commerce P.O. Box 1185, Shallotte, NC The undersigned acknowledges that all photographs submitted are their own original work and that NO OTHER TYPE art or craft (other than what was submitted) will be sold at the Festival. The undersigned further agrees that he/she has read and understands the rules and agrees to abide by them. The undersigned also understands that by failing to abide by the rules, he/she may be asked to leave the Festival and that no refund will be made. Sign Date
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