EVENTS AND VENUES LISNER AUDITORIUM: UNIVERSITY USE

Transcription

1 EVENTS AND VENUES LISNE AUDITOIUM: UNIVESITY USE Thank you for your inquiry regarding the use of The George Washington University Lisner Auditorium for your upcoming event. To reserve a date for your event, please complete and submit the enclosed Application in the name of your University Department O your egistered Student Organization. Please include any technical requirements and completed ticketing form for your event along with the Application. Upon receipt of application and ticket form your date will be placed on hold. A License Agreement will then be issued to you. Only once the License Agreement is fully executed, may you begin ticketing and publicity for the event. Please notate the full title of, The George Washington University Lisner Auditorium or GW Lisner Auditorium in all printed material connected with your event. The University must approve all advertising and use of the Lisner Auditorium logo. Please note that once the License Agreement is fully executed a cancellation fee for the Auditorium will be due if your event is canceled as noted on the ate Schedule. Your organization is responsible for all costs incurred for your function. All functions will be billed through your organization s Oracle Account. We look forward to helping you plan your function. If we may be of further assistance, please do not hesitate to call Sincerely, Maryann Lombardi Executive Director, Lisner Auditorium and Partnership Development ST ST, NW WASHINGTON, DC FAX: lisner.gwu.edu

2 Please print or type Application for the use of Lisner Auditorium By University Departments or egistered Student Organizations of The George Washington University Today s Date: Name of GW University Department/egistered Student Organization: Address: Phone: Fax: Website: Coordinator for University Department/ egistered Student Organization Event: Phone: GW Department /egistered Student Organization Advisor: Title of Event: Featured performers/speakers: Day & Date equested: Start Time of Event: Expected length of event: Total time requested for use of auditorium: hours From to, including set-up time APPLICATION - Page 1 of 3

3 APPLICATION- continued Event open to: Sponsoring Organization/Department General Public GW Community Invitation Only Expected Attendance: Do you plan to have a reception Before the event? After? If yes, where? For how many people? Will you be selling records, t-shirts, etc. in connection with the event? NOTE: A Vendor Space Fee of 10% for recorded items and 20% for soft goods of the after-tax proceeds will be collected by the Auditorium on all such sales. ANY AGEEMENTS BETWEEN GW GOUPS, OUTSIDE OGANIZATIONS, AND PEFOMES SHOULD BE SUBMITTED WITH THIS APPLICATION. Lisner Auditorium will determine the need for staff and equipment. All costs will be the responsibility of the GW University Department or egistered Student Organization. Events are not confirmed until an all required signatures have been received. Page 3 of the Application must be signed by the person authorizing the Journal Entry. Please print and sign your name. Submitted by: (GW Department or Student Organization epresentative) (Date) (Non-GW Organization Officer) (Date) (Approval by Department Chair or Center for Student Engagement) (Date) Approved by: (Executive Director, Lisner Auditorium & Partnership Development) (Date) APPLICATION - Page 2 of 3

4 APPLICATION - continued EVENT BILLING ELEASE FOM 1. All applications must include a completed EVENT BILLING ELEASE FOM. 2. Payment for events is processed by University Journal Entry. 3. Events and Venues has been authorized by University Accounting to debit only account (Lisner Auditorium Charges) and to credit revenue only to account (Tickets). No other accounts will be recognized by the University Accounting Office. G. 4.EVENT DETAILS Event Contact Person: Phone number: University Department/ egistered Student Organization Presenting Event: Name of Event: Date of Event Start Time H. BILLING DETAILS Person to be invoiced: Phone : Fax: Department: Address: ALIAS TO CHAGE FO LISNE AUDITOIUM CHAGES ALIAS TO CEDIT FO TICKET EVENUE Name authorizing Journal Entry: Signature Authorizing Journal Entry: APPLICATION - Page 3 of 3

5 Ticket Set Up Form Event Information Event Title* Admission Type (for Lisner events only) Yes Dorthy Betts Auditorium (GA only) No Jack Morton Auditorium (GA only) Presale code Presale Time Presale Date esearved Seating General Admission Lisner Auditorium Venue Desired Off Sale Time Desired on sale time Desired on sale date Presale Event Time Event Date Date & time presale ends Please note: The lease agreement must be fully executed before placing tickets on sale. Ticket Layout Please add spaces between words. Spaces are included in the character count. Header Line 1 Header Line 2 Event Title* Footer Line 1 Footer Line 2 * Event Title must match Event Title at the top of this sheet Please provide a description of the event (Limit 500 characters, long descriptions will be truncated to fit): Please attach an image to display for the event (recommended 750W x 600H) Holds # to hold Marketing Artist Press/Media Other: Other: Additional Notes: Location Other: Ticket Limit? (The maximum number of tickets one patron can purchase) Lisner House Breakdown for eserved Seating (Please see accompanied Lisner House Breakdown Options for eserved Seating and return with Ticket Prices) Option Selected: If you need assistance with completing this form, contact Nicki Langway (nlangway@gwu.edu)

6 Lisner House Breakdown Options for eserved Seating Please provide us with the Adult price of the tickets that you would like to sell for your event. Below are 7 options for the breakdown in prices. Please select only one option and provide the ADULT price in the COST column for that option. Please see the accompanied seating chart for exact seat locations. ADULT and GW STUDENT rates are mandatory others optional. Student tickets are 15% off of the ADULT prices. OPTION LOCATION # OF SEATS ADULT COST GW STUDENT DISCOUNT 1 DISCOUNT 2 1 All Seats Orchestra 544 Terrace 938 Orchestra Lower Terrace 250 Upper Terrace 688 Orchestra 544 Lower Terrace Terrace Level Terrace level Terrace Level Orchestra Center 281 Orchestra Sides 263 Lower Terrace 250 Upper Terrace 688 Orchestra Center 281 Orchestra Sides Lower Terrace Center 112 Lower Terrace Sides 138 Upper Terrace 688 Orchestra Center 281 Orchestra Side 263 Lower Terrace Center Lower Terrace Sides 138 Terrace Level Terrace Level Terrace Level Pre-sale Password (if any): Discount 1 password (if any): Discount 2 password (if any): If you need assistance with completing this form, contact Nicki Langway (nlangway@gwu.edu)

7 SEATING PLAN Capacity: 1,482 GW Lisner Auditorium X - Possible Obstructed View A - A.D.A. Accessible Seats H - House Seats/Holds 15 1 A 15 1 B 19 1 C 19 1 D 19 1 E 21 1 F 21 1 G 21 1 H 21 1 J 21 1 K 21 1 L 21 1 M 15 A A A A A A A A 1 N 117 A A A A A A A A A H H H H light/sound board H H H A A A A A A A A A A A A A A A A A A A 120 A 2 16 B 2 A A A A A A A A A 18 C 2 A A A A A A A A A A 20 D 2 20 E 2 20 F 2 22 G 2 22 H 2 22 J 2 22 K 2 22 L 2 22 M 2 22 N 2 A A A A A A A A 16 O C H E S T A 17 1 AA 19 1 BB 19 1 CC 19 1 DD 19 1 EE 19 1 FF 19 1 GG 25 1 HH 25 1 JJ 25 1 KK 25 1 LL 25 1 MM 25 1 NN 25 1 OO 25 1 PP 25 1 QQ 115 X X X X X X X X H H H H H H H H 116 AA 2 18 BB 2 20 CC 2 20 DD 2 20 EE 2 20 FF 2 20 GG 2 20 HH 2 26 JJ 2 26 KK 2 26 LL 2 26 MM 2 26 NN 2 26 OO 2 26 PP 2 26 QQ 2 26 T E A C E SS 25 1 TT 15 1 UU SS 2 26 TT 2 26 UU 2 16