GUIDELINES FOR SUBMISSION Celebrating Film & TV Industry Talent. In Africa

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1 1 P a g e GUIDELINES FOR SUBMISSION 2012 Celebrating Film & TV Industry Talent In Africa

2 2 P a g e CONTENTS 1. Overview AMVCA 3 2. Submission Terms & Conditions 4 3. Submission Procedure 7 4. The Judging Panel 8 5. Voting Procedure10 6. Submission Requirements Categories 13

3 3 P a g e 1. Overview Africa Magic Viewers Choice Awards 1. The AMVCA is an acknowledgement and celebration of the contribution made by Pan African filmmakers, actors and technicians to the success of the continent s film & television industries. 2. The AMVCA will honour the rich entrepreneurial and creative spirit of the African filmmaker. 3. Winners will receive the prestigious AMVCA award. 4. The AMVCA will endeavour to cultivate and inspire new talent within the various Pan African industries through its development programme. Content and technical Master Classes will take place prior to the awards evenings. 5. The AMVCA will take place in Lagos, Nigeria on March 9 th, 2013.

4 4 P a g e 2. Submission Terms & Conditions 1. By submitting an entry, the entrant agrees to accept the terms and conditions as set out in the submission form. Furthermore the entrant agrees to abide by the decisions of the AMVCA Organisers, the Executive Judge and Judging Panels. The entrant also warrants that the project is eligible for entry and that they have read and understood the terms and conditions for entry as set out in the guidelines. 2. Films, made-for-television movies or television series previously entered into or nominated for an AMVCA award; or awarded a prize in another film and television competition are eligible to be entered for the AMVCA. 3. All films, made-for-television movies or television series are eligible for entry to the AMVCA if they were produced and broadcast or publically exhibited during the period of May1 st 2011 to April 30 th Films, made-for-television movies or television series may be entered by individual filmmakers/producers, production companies, distributors or duly authorised representatives who can warrant that they are the owners of the copyright to the film, made-for- television movie or television series. 5. Please attach a typed full screen credit list with the submission form. In the case of a television series, the submission must

5 5 P a g e specify which episode the cast member appears in and/or crew member has worked on. 6. Submissions may not differ from the exhibited or broadcast master. If the content is altered in any way the submission may be disqualified. 7. In the case where an authorised representative, agent, manager, or production company facilitates the entry by completing an entry form on behalf of an individual, the individual will be considered to be the eligible entrant. 8. The entrant certifies that listed individuals have given permission for their entry, and that they have been provided with relevant information relating to the AMVCA as it pertains to them individually. 9. Contact details of all individual entrants must be provided to aid in notifying category nominees of event details and other related awards communication. 10. The entrant further agrees that should they be nominated in any one of the categories, that they shall either attend the gala awards event in person or ensure that a suitable representative is in attendance on their behalf at the gala event to be held in Lagos, Nigeria. 11. Language (i.e. English, Hausa, Swahili or Yoruba). No other languages will be accepted at this stage.

6 6 P a g e 12. The Best Online Video category is open for short format original content created specifically for use on Websites, Interactive Media, and for Mobile & App platform audiences. 13. Online videos are eligible for entry to the AMVCA if they were produced and broadcast or publically exhibited between, May 1 st, 2011 and April 30 th, Submission address: Africa Magic Viewers Choice Awards PO Box 2963 Pinegowrie 2123 South Africa For attention - Manager: Local Productions Africa

7 7 P a g e 3. Submission Procedure 1. Call for submission: Opens: Wednesday 19 September 2012 at 8pm (CAT) Closes: Wednesday 31 October 2012 at 9pm (CAT) 2. For submission details please log onto 3. All films, made-for-television movies or television series are eligible for entry to the AMVCA if they had been produced and broadcast or publically exhibited during the period May 1 st, 2011 to April 30 th, All entries must be submitted for judging exactly as presented during public exhibition or broadcast. No modifications may be made for purposes of the awards. 5. The AMVCA Nominees will be announced on Monday, December 10 th, 2012 between 18:30 19:00 (CAT). 6. The category winners will be announced at the AMVCA gala event in March Submitted material will not be returned to the entrant.

8 8 P a g e 4. The Judging Panel and Process 1. The AMVCA organisers will appoint the Executive Judge. 2. The Judging Panels (for Round One and Round Two) will be selected by the AMVCA organisers and the Executive Judge. The Judges will be selected from a wide group of media professionals. The Judges will be recognized experts in their field. 3. The Executive Judge will oversee selection proceedings and the judging process 3.1 Round One The judging panel will determine which entries are shortlisted. The shortlisted entries (or Nominees) will be submitted to Round Two of the judging process. There are a minimum of 3 and a maximum of 5 Nominees per category. 3.2 Round Two The judging panel will determine which Nominees are chosen as category winner/s. 3.3 Viewers Viewers will vote to determine the winners of categories 9, 10, 11, 12, 14, 15 and 24. Please refer to Section 5 of this document for more information on the voting process.

9 9 P a g e 4. All entries will be assessed for correctness and completeness. Entries failing to meet any of the submission requirements will be rejected outright. 5. Only correct and complete entries will be reviewed by the judging panel. 6. Films, made-for-television movies or television series produced in Africa and the diaspora are eligible for submission. 7. The Judges decisions will be final and no correspondence will be entered into. 8. Results will be audited by the AMVCA appointed auditors.

10 10 P a g e 5. Voting Procedure 1. Viewers will cast their vote via SMS, WEB and/or WAP to determine select category winners. 2. Viewers may vote from any country on the African continent. 3. The judging panel for Round One will determine the Nominees for categories 9, 10, 11, 12, 14, 15 and 24. Thereafter the names of the Nominees and their individual categories will be posted on the AMVCA website for viewers to vote for their winner. 4. Vote numbers, rules, regulations and procedures will be made available on the AMVCA website at 5. Results will be verified by the AMVCA appointed auditors.

11 11 P a g e 6. Submission Requirements 1. Each individual entry must be submitted with Six (6) DVD copies of the Master film, made-for-television movie or television series (exactly as was exhibited or broadcast.) 2. Films and made-for-television movies should be between 60-90minutes in duration. Television series should be minutes in duration. 3. One neatly typed post production script (as was exhibited or broadcast.). The script should be in Size 12 Times New Roman font and stapled in the top left corner. 4. A neatly typed Cast and Crew credit list (as was exhibited or broadcast.) The credit list should be Size 12 Times New Roman font. 5. If the submission relates to a television series (drama or comedy) then the submission must provide detail with regards to the episode number as well as the cast and crew pertaining to the specific entry. 6. Should a film, made-for-television movie, television drama series, or television comedy series be entered in more than one category then each entry must be submitted with six (6) DVD s.

12 12 P a g e 7. Any entry that does not comply with the submission requirements will be disqualified and no correspondence will be entered into. 8. The entrant needs to ensure that the DVD s are of a high visual and audio quality so as not to risk disqualification. 9. The labels of all DVDs must include the following information: Project title Episode subtitle/number or miniseries part Awards category number Broadcast, theatrical or online release date(s) Language (i.e. English, Hausa, Swahili or Yoruba). No other languages will be accepted at this stage. Duration of submitted film, made for television movie or television series Original Format (HD/SD 16:9/4:3 or other) 10. Print the completed online submission form and submit the form together with the DVD s.

13 13 P a g e 7. Categories NO. CATEGORY VIEWERS JUDGES 1 Best Movie (Comedy) X 2 Best Movie (Drama) X 3 Best Movie of 2012 (Overall) X 4 Best Television Series (Drama/Comedy) X 5 Best Local Language Movie A - Best Swahili Movie/Series X B - Best Yoruba Movie/Series X C - Best Hausa Movie/Series X 6 Best Movie Director X 7 Best Drama Writer (Movie/TV Series) X 8 Best Comedy Writer (Movie/TV Series) X 9 Best Actor in a Comedy (Movie/TV Series) X 10 Best Actor in a Drama (Movie/TV Series) X 11 Best Actress in a Comedy (Movie/TV X Series) 12 Best Actress in a Drama (Movie/TV Series) X 13 Best Trail Blazer Actor/Actress (Movie/TV Series) X 14 Best Supporting Actor (Movie/TV Series) X 15 Best Supporting Actress (Movie/TV Series) X 16 Industry Merit Award X 17 Best Cinematographer (Movie/TV Series) X 18 Best Short Film X 19 Best Documentary X 20 Best Art Director (Movie/TV Series) X 21 Best Costume Designer (Movie/TV Series) X 22 Best Make-Up Artist (Movie/TV Series) X 23 Best Lighting Designer (Movie/TV Series) X 24 Best Online Video X 25 Best Picture Editor (Movie/TV Series) X 26 Best Sound Editor (Movie/TV Series) X

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