Fountain School of Performing Arts RENTAL INFORMATION: EXTERNAL

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1 Faculty of Arts and Social Sciences Fountain School of Performing Arts RENTAL INFORMATION: EXTERNAL Section A: Section B: Section C: Section D: Section E: The Rental Agreement Guidelines Technical Specifications Rental Fees and General Information Contact Information Effective June 30 th,

2 SECTION A: Rental Contract 1. Space to be rented: Sir James Dunn Theatre David MacK Murray Theatre (Studio One) 2. Description/Name of Event: 3. Artist/Company/School: Rental Schedule: Please be as specific as possible. Technical Dates and Times: DATE TIMES (IN & OUT) NOTES Rehearsal Dates and Times: DATE TIMES (IN AND OUT) *Please note: Performances and rehearsals during the academic year (September to April) are not permitted before 6 p.m. Monday to Friday in the Sir James Dunn Theatre. Please consult with the Fountain School of Performing Arts Administrative Officer to discuss your specific requirements. Performance Schedule: DATE (S) SHOW TIMES NOTES Extra fee for 2 nd performance in same day 2

3 2. Technical Requirements (please check any that apply): Piano: (Piano The Cohn s Steinway may be rented if available for a fee, plus tuning costs) Dance Floor: Dressing Room: Audio/Visual: Lights: Sound: Flats/Risers: (number needed & size) Additional floor seating (40 padded seats available if space available on the stage level) Green Room: (not available before 6 p.m. Mon-Fri during Academic Year September to April) Studio II (not available before 6 p.m. Mon-Fri during Academic Year September to April) Additional fees may apply. See Miscellaneous Charges Section of Rental Guidelines. All technical requirements must be discussed and booked with the Rental Crew Chief at least 60 days prior to the event. List any other technical requirements needed: 3. SOCAN The Society of Composers, Authors and Music Publishers of Canada. It is the renter s responsibility to acquire all necessary licenses for the performance of music. If the renter does not have the required licence from SOCAN, the Fountain School of Performing Arts will include licence charges for SOCAN in the final billing and the licence fees will remitted to SOCAN on behalf of the renter. Dalhousie University is indemnified against all claims, damages or costs arising out of the performance(s) including claims for copyright. 4. Basic Costs: Sir James Dunn Theatre David MacK. Murray (Studio One) (194 seats) (not available Sept-April) (80 seats) Set-up/Tech/Rehearsals: $ per day $ per day Performances/Filming: $ per day $ per day Extra Performances in same day $ $ Lectures/Auditions/Conferences/ Workshops: $ per hour $15/hr or $60 per day Additional seats (40 padded chairs available) Risers (price varies depending on size and number needed) Daily rental rates do not include mandatory labour costs or cleaning services. Crew Chief: $ per hour same Technical Crew: $ per hour same House Manager: $ per hour same Usher: $ per hour same 3

4 Cleaning Services: $ 50.00/week $ 25.00/week Key Deposit N/A $50 deposit *Please note: Performances and rehearsals during the academic year (September to April) held before 6 p.m. Monday to Friday are not permitted in the Sir James Dunn Theatre. Please consult with the Theatre Department s Administrative Officer to discuss your specific requirements. DEPOSIT Capital Improvement Fund (CIF) HST Terms of Payment Non-refundable deposit fee of 50% of total space rental fee (See Basic Costs table on page 3 to calculate the space fee) is required along with signed Rental Agreement a minimum of 60 days prior to the start of the event. $1.00 per total House Count or 20% of rental fee if no count 15% is charged on space rental and equipment rentals only Payment in full of final invoice is required within 30 days of the date of the invoice. By signing this contract you are agreeing that you have read and understand the guidelines as listed in Schedule A & B of this Rental Agreement. For Renter: Promoting Company: For Dalhousie Theatre Department: Lesley Brechin, Administrative Officer Signing authority: Name &Title: Signature: Please mail to: Signature: Mailing Address: Postal Code : Phone: Phone : FAX: Lesley Brechin, Administrative Officer Department of Theatre Dalhousie University 6101 University Avenue, Room 5-14 Halifax, Nova Scotia B3H 2R4 B3H 4R2 Fax : All cheques should be made payable to Fountain School of Performing Arts, Dalhousie University OFFICE USE ONLY~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Deposit Received: Date 4

5 SECTION B: RENTAL GUIDELINES (Please retain this Section for your records) The Fountain School of Performing Arts, Dalhousie University, offers to the general public the rental of its theatres, workshops, and equipment when available as a service to the community. The Fountain School of Performing Arts is a training institution; therefore its spaces are staffed with Theatre technical students enrolled at the university. The students who work the rentals are under the supervision of a member of the Theatre technical staff and are responsible to him/her. Any questions involving the use of space or equipment or the running of the rental should be addressed to the Administrative Officer or the Rental Crew Chief. This agreement only becomes effective when the applicant has contacted the Crew Chief to assess the technical requirements of the rental, including equipment requirements, and has paid the deposit fee. A clear definition of the requirements must be ascertained including specifics of times, equipment, staff, rehearsal, performance, sound, lighting, scenery, etc. Owing to certain circumstances not all equipment on our spec. list may be available. In order to ensure availability, please state requirements well in advance. Failure to inform the Crew Chief of all production requirements may result in unavailable equipment or additional cost in equipment or staff for the renter. All technical work will be performed by the Theatre technical staff of the Fountain School of Performing Arts, inclusive of fit-ups, flying scenery, rigging electrics, focusing, setting levels, etc. All in-house equipment such as the lighting board, sound console and fly system, and the backstage will be operated by Dalhousie s Theatre production staff only. This requirement may be altered if deemed appropriate by the Dalhousie Theatre Rental Crew Chief. All users must comply with all the rules and safety regulations of the theatre. Dalhousie University is a scent and smoke free environment. No food or liquids are permitted on the stage or in the wings of the Sir James Dunn Theatre or David MacK Murray Theatres. No flame, fireworks or confetti permitted on the premises. Please ensure your stage managers and performers are advised to adhere to these policies. No alcoholic beverages are permitted on the premises except those contracted through the Dalhousie Arts Centre Bar Services. The Fountain School of Performing Arts is not responsible for lost or stolen items. This includes anything left on stage, in the wings, dressing rooms or green room. If a locked space is required to store equipment or valuables, please see the Rental Crew Chief. Dalhousie University and the Fountain School of Performing Arts will not be responsible in the event of personal injury or damage to goods and materials owned by rental groups while using our theatres. Dalhousie University and the Fountain School of Performing Arts cannot be held financially responsible in the event of equipment failure or performance. SECTION C: TECHNICAL SPECIFICATIONS Facility: Sir James Dunn Proscenium Arch Theatre Seating: 198 (confirm with Administrator & Crew Chief re extra floor seating and sight lines) Proscenium: 46 w x 28 h Adjustable w x 20 h Centerline: To SR wall 51 To SL wall 54 5

6 Free Height: SR 12 SL 24 Flies: Main Curtain: Stage Floor: Stage Elevator: Legs: Borders: Black Traveler Backdrops CYC Projection Screen: Piano: Double purchase system Grid height # of lines 30 Length of pipes Operation SR Gallery Please check for available line sets Traveler track. Manual operation from SR deck Medium Gray Velour (new in 2007) 2 Tongue and Groove Pine x 7 0 Traps 12 x 21 x 9 Otis Elevator Position Centre Stage in front of Main Curtain Travel Distance 2 Up 25 Down x 28 Black Velour 6-8 x 22 Black Commando cloth x 12 Black Velour 1 48 x 8 Black Commando cloth 45 x 28 Black Velour None None Please contact Crew Chief Additional charges; mandatory pre-booking Please contact Crew Chief for details Electrics: ETC Express 72/ Sensor Dimmers 2 k Contact Crew Chief directly for instrument list Sound: Intercom: 1 Midas Venice - 16 X 4 Mixing Board 4 Dynacord Madras M-18 Powered Subwoofer 4 Dynacord Madras M-15 Powered 15 /2 DBX Equalizer/Limiter Series T.C. Electronic Dual Effect Processor M-ONE 2 Crown micro tech amps. Clear Com 6 stations 6

7 Loading Area: SECTION D: x 11 0 off ground 45 ft. Trailer accessibility RENTAL FEES AND GENERAL INFORMATION The fees are divided into 4 categories: 1. Space Fee 2. Technical Staff 3. Front of House Staff 4. Miscellaneous i.e. consumables 1. Space Fee: Dunn Studio 1 (not available Sept-Apr) Performances/Filming: $ 400 per day $200 per day Set-up/Tech/Rehearsals: $ 200 per day $100 per day *Extra Performances in same day $ 100 per day $ 90 per day Lectures/Auditions/Conferences/ Workshops: $ 40 per hour $15/hr. or $60 per day *Extra performance fee is charged when there are two performances on the same day. Please note: matinee performances are not permitted Monday to Friday during the academic year (Sept. April). Elements Included with Space Fee: Use of stage and elevator Wing space and loading facilities Fly System Masking where available Lighting General plot including front of house and overhead lighting Lighting console Lighting equipment available Sound equipment (As available. Must be booked at least two weeks ahead.) Dressing Rooms (Available for performance only, or by special arrangement.) Green Room (Not available before 6 p.m. during academic year) Intercom System and Program Sound. 4. Technical Staff Fees: All rentals must be supervised by Dalhousie Theatre Department technical staff. Please note staff is employed at the discretion of the Rental Crew Chief to fulfill technical requirements. Minimum crew for any event is 3. Minimum call is four hours. Rates: Technical Crew Chief $22.00 per hour Technical Crew $18.00 per hour Overtime; at the rate of 1.5 times the hourly rate; is payable on staff hours over 48 hours per week. Please discuss your use of the theatre space with Crew Chief to optimize your time in the theatre. 5. Front of House Staff Fees: All rentals with an audience must use Dalhousie Department of Theatre Front of House Staff. (Min. staff is 2, includes House Manager and 1 usher.) Rates: House Manager $15.00 per hour Ushers $12.00 per hour 6. Miscellaneous Charges: Any items not included in the preceding fees are considered a miscellaneous charge. Items would include: Piano The Cohn s Steinway may be rented if available for a fee, plus tuning costs. Dance Floor $ for the first performance (includes tape cost) plus $25 for each additional performance. Risers - Price varies depending on number and sizes requested. 7

8 Gaffer s tape, gel, additional equipment, other rentals such as scenery, props or costumes, sound equipment not on our list, i.e. microphones, extra amps, etc. Rates: Stage Paint $30.00 per gallon (flat black) plus crew time Gaffer tape $12.50 per roll black $20.00 per roll flat black cloth tape CIF (Capital Improvement Fund) The Fountain School of Performing Arts collects $1.00 on each ticket including comps (based on house count). Proceeds to go toward improved theatre facilities (replacement of stage lighting, sound equipment, etc.). If there is no house count, CIF will be charged at 20% of space rental fee. HST (15%) is applied to space rental and equipment rental only. Terms of Payment: Full account payment is required within 30 days of the date of the final invoice. IMPORTANT: PLEASE NOTE Four seats selected by the Department of Theatre will remain at all times under the control of the Fountain School of Performing Arts and are in no way included in any rental agreement or settlement. THE USE OF FIREWORKS, FLAME, CONFETTI ARE STRICTLY PROHIBITED IN OR AROUND THE DALHOUSIE ARTS CENTRE BUILDING AND ITS THEATRES. DALHOUSIE UNIVERSITY IS A SMOKE FREE CAMPUS. Bill Posting The Halifax Regional Municipality Ordinance #19 Bill Posters and the Posting of Bills regulates the posting of bills within Halifax. The placement of a poster on City or public property is a violation of this Ordinance. The penalty for doing so is a maximum fine of $100 for each offence (in this case each poster). Every day this illegal use continues constitutes a separate offence. SOCAN It is the renter s responsibility to acquire all necessary licenses for the use of music during their performance/ presentation. If the renter does not have the required license(s) from SOCAN, the Fountain School of Performing Arts will include charges for SOCAN licenses in the final invoice, which will be remitted to SOCAN on behalf of the renter. Dalhousie University is indemnified against all claims, damages or costs arising out of any performance including claims for copyright. General Information Curfews - Building is closed 11:30 pm - 7:30 am. Fire Marshall - All regulations must be complied with. The building is air conditioned. No smoking is enforced in and around the Dalhousie Arts Centre building. Dalhousie Arts Centre endeavors to be a scent-free environment. Many patrons have severe allergies to scents; please ensure your performers and staff are aware of this policy. SECTION E: CONTACT INFO (Area code 902) Lesley Brechin - Administrative Officer Phone: Fax:

9 Sara May Thurber - Crew Chief Office: Cell: Fax: Dunn Backstage Phone: Other Services that may be contracted through the Dalhousie Arts Centre: Box Office Services -Ticket sales: Contact the Box Office Manager Allison Kearns: or The Box Office is open Monday - Saturday from 12 noon to 6:00 pm (September to June) (July & August - Monday - Friday from 12 noon to 6:00). Box Office service is available to all event producers for a fee. Clients of the Sir James Dunn Theatre and the David MacK Murray Studio Theatre are not required to sell their tickets though the Dal Arts Centre Box Office. Bar Services - Amanda Ryerson: (No alcohol is permitted on the premises except with contracted services) Rentals of other spaces in the Arts Centre Sculpture Court; Room 401; VIP Room - Rosemary Doubleday:

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