CORPORATE + SOCIAL EVENT GUIDE

Transcription

1 CORPORATE + SOCIAL EVENT GUIDE

2 REVOLUTION MILL EVENTS 900 Revolution Mill Drive Greensboro, NC Jaime Gilliam Venue & Catering Manager

3 History MAKE OUR Future. PART OF YOUR CORPORATE MEETINGS SOCIAL PARTIES LUNCHEONS GALAS SEMINARS BANQUETS TRADESHOWS Revolution Mill Events offers two flexible event spaces The Colonnade and Color Works Meeting Space. Providing unique historic heritage and plenty of modern amenities, we are the perfect setting for your next event! Our full service event venues include food, beverages and equipment to offer a seamless event planning experience. Pepper Moon Catering is pleased to be the exclusive venue manager and caterer for Revolution Mill Events. CORPORATE + SOCIAL EVENT GUIDE PAGE 3

4 Catering + our spaces Previously known as the Revolution Mill Events Center, The Colonnade is our more formal space. It offers a warmer look with exposed brick and custom iron work. Our newest event space, Color Works Meeting Space is a versatile backdrop for any event. Polished concrete gives the space a modern feel. Your guests will enjoy delectable food and gracious hospitality from Pepper Moon Catering, the exclusive caterer for Revolution Mill Events CORPORATE + SOCIAL EVENT GUIDE PAGE 4

5 Table of Contents Revolution Mill Amenities Location and nearby hotels The Colonnade Colonnade Floor Plan/Capacity Included with Colonnade Rental Colonnade Rental Fees Color Works Meeting Space Color Works Floor Plan/Capacity Included with Color Works Rental Color Works Rental Fees Event Policies Catering/Vendors Alcohol Proposal & Pricing Booking Terms Tours & meetings Security Invitation Address & Parking Venue Manager & Day-Of Manager Decorations Cleanup Important Dates and Reminders

6 Revolution Mill Events Amenities Complimentary parking Flexible room layouts Handicap accessible Consultations with venue manager to plan catering and event logistics Exclusive catering, bartending, audio/visual and rental services Event setup and breakdown Day-of event manager Base linen package 85x85 Linens in white, ivory or black (for 60 round guest tables) Up to (6) 156x90 or 120 Linens in white, ivory, black or chocolate White or Ivory Linen Napkins (for plated or buffet meals with china service) CORPORATE + SOCIAL EVENT GUIDE PAGE 6

7 Convenient location and nearby hotels 3 MILES Downtown Greensboro 4 MILES Friendly Center 5 MILES I-40/85 13 MILES PTI Airport CORPORATE + SOCIAL EVENT GUIDE PAGE 7

8 The original maple floors, enormous windows, exposed brick, custom iron work and high ceilings of The Colonnade will inspire your event vision. Guests will enjoy this versatile indoor/outdoor space that was once the weaving room of this restored mill. CORPORATE + SOCIAL EVENT GUIDE PAGE 8

9 Colonnade Floor Plan 900 Entrance To 1000 Entrance Capacities Maximum capacity provided, but can vary based on specific A/V, set-up and catering needs. Please contact us to discuss your plans and a custom layout. SQUARE FEET 8,500 sq ft THEATER 250 BANQUET ROUNDS 200 STANDING RECEPTION 300 CORPORATE + SOCIAL EVENT GUIDE PAGE 9

10 Included with Colonnade rental Standard Equipment (25) 60 Round Tables (3) 48 Round Tables (6) 6 x 30 Tables (20) 8 x 30 Tables (8) 30 Tall Cocktail Tables (250) Upholstered Brown Banquet Chairs (1) Podium (1) Decorative Easel Audio/Visual Equipment* Wireless Internet Mounted drop down Screen & HD Projector 4 wall mounted TVs HDMI and VGA Inputs to in house system 3.5mm Audio Input Jack for mobile devices Indoor Speakers Wireless handheld and Lavaliere Microphone Adjustable lighting *Audio/visual equipment is provided as a courtesy to Clients and we cannot guarantee suitability for your requirements. Our in house system is considered plug and play, however we cannot take responsibility for any technical issues that may occur. Please discuss your plans in advance with the Venue Manager to determine if our system is capable of handling your needs. Technical assistance is not included, but may be scheduled for an additional charge. Enhancements Additional equipment, staging, linens, décor, china/silver/glass (250) Gold chiavari chairs with ivory or black cushions ($5 each) China/silver/glass (starts at $0.60 per piece) Ask about specialty rentals Audio/Visual services Professional valet parking Coat check service Floral Arrangements CORPORATE + SOCIAL EVENT GUIDE PAGE 10

11 Colonnade Rental Fees Below are general rates, however rental rates are dependent on the entire breadth of your event. Please contact us for a custom proposal. Rental periods shall include time for event setup (catering/vendors), the arrival through departure of guests, and breakdown. We typically allot 1-2 hours for setup and 1 hour for breakdown depending on complexity of the event. A half day is considered 6 hours or less including setup and breakdown time. DAY EVENT TIMES AVAILABLE RATES Monday-Thursday 7:00 am - 5:00 pm $750 half day $1,200 full day 3:00 pm - 11:00 pm $1,750 (any 7 hours) Friday 7:00 am - 3:00 pm 3:00 pm - 12:00 am $750 half day $3,000 (any 8 hours) Saturday 7:00 am - 12:00 am $3,700 (any 8 hours) $4,700 (any 12 hours) Sunday 7:00 am - 11:00 pm $2,200 (any 8 hours) $3,200 (any 12 hours) Upon availability, additional time billed at $300 per hour Non-profit organizations are eligible for a discounted rate upon proof of 501c3 documentation. Holidays are subject to an increased rental rate. CORPORATE + SOCIAL EVENT GUIDE PAGE 11

12 Color Works Meeting Space provides the perfect backdrop for your event with its distinctive textures and industrial-chic feel. This space, located in the heart of campus, provides historic character and charm, while also offering maximum flexibility for your meeting or corporate event. CORPORATE + SOCIAL EVENT GUIDE PAGE 12

13 Color Works Floor Plan 26 STG. SEMINAR ROOM RESTROOM CATERING KITCHEN STG. RESTROOM Capacities Maximum capacity provided, but can vary based on specific A/V, set-up and catering needs. Please contact us to discuss your plans and a custom layout. SQUARE FEET 5,000 sq ft CLASSROOM 65 THEATER 150 BANQUET ROUNDS 120 STANDING RECEPTION 175 CORPORATE + SOCIAL EVENT GUIDE PAGE 13

14 Included with Color Works rental Standard Equipment (15) 60 Round Tables (16) 6 x 30 Tables (3) 8 x 30 Tables (12) 30 Tall Cocktail Tables (22) 6ft Classroom tables (75) Rolling ergonomic chairs (120) X-Back wood chairs (cushions at $2 each) (1) Podium Audio/Visual Equipment* Wireless Internet Mounted drop down Screen & HD Projector HDMI, VGA, and Audio connections to in house system In house Speakers Wireless Microphones handheld and lavalier DVD Player Adjustable Lighting *Audio/visual equipment is provided as a courtesy to Clients and we cannot guarantee suitability for your requirements. Our in house system is considered plug and play, however we cannot take responsibility for any technical issues that may occur. Please discuss your plans in advance with the Venue Manager to determine if our system is capable of handling your needs. Technical assistance is not included, but may be scheduled for an additional charge. Enhancements Additional equipment, staging, linens, décor, china/silver/glass China/silver/glass (starts at $0.60 per piece) Ask about specialty rentals Audio/Visual services Professional valet parking Coat check service Floral Arrangements CORPORATE + SOCIAL EVENT GUIDE PAGE 14

15 Color Works Rental Fees Below are general rates, however rental rates are dependent on the entire breadth of your event. Please contact us for a custom proposal. Rental periods shall include time for event setup (catering/vendors), the arrival through departure of guests, and breakdown. We typically allot 1-2 hours for setup and 1 hour for breakdown depending on complexity of the event. A half day is considered 6 hours or less including setup and breakdown time. DAY EVENT TIMES AVAILABLE RATES Monday-Thursday 7:00 am - 7:00 pm $600 half day $800 full day Friday 7:00 am - 3:00 pm 3:00 pm - 10:00 pm $600 half day $800 Saturday 10:00 am - 10:00 pm $1,200 (any 8 hours) Sunday 10:00 am - 8:00 pm $800 (any 8 hours) Upon availability, additional time billed at $100 per hour Non-profit organizations are eligible for a discounted rate upon proof of 501c3 documentation. Holidays are subject to an increased rental rate. CORPORATE + SOCIAL EVENT GUIDE PAGE 15

16 EVENT POLICIES For The Colonnade and ColorWorks Meeting Space

17 EVENT POLICIES for The Colonnade and ColorWorks Meeting Space Please read thoroughly and initial acceptance on contract. CATERING/VENDORS Pepper Moon Catering is proud to offer seamless event management and exclusive catering at Revolution Mill Events Center. For more than 20 years, Pepper Moon has created exceptional culinary experiences for the Triad. Ask Venue Manager, Jaime, about customizable menus and bar service to impress your guests. All food (with the exception of specialty cakes), beverage and equipment rentals must be secured through Revolution Mill Events/Pepper Moon Catering. Contracted vendors are welcome to provide other goods and services appropriate to the permitted use of the facility. We reserve the right to deny property access to any vendor. We are happy to provide a list of preferred vendors upon request. ALCOHOL All alcoholic beverages upon the premises must be provided by Pepper Moon Catering and be served by a PMC bartender. We offer a variety of bar service options. The Colonnade holds a Private Club ABC Permit. Any client using The Colonnade with bar service will need to complete a Club Membership Application and provide a list of guests in attendance (near event date). Please see the event contract for full Club rules. PROPOSAL & PRICING We are happy to prepare a custom proposal for you containing all details needed for a successful event. Our detailed proposal will reflect the estimate of venue rental, food, beverage, rentals, security, wait staff, service charge and sales tax to give you a starting point of overall costs. Pricing is subject to 18% service charge and 6.75% NC State Sales Tax. Item pricing is subject to change until under contract. BOOKING TERMS Pay 50% of the estimated Total Due, as detailed in your proposal, and submit a signed agreement to reserve the Space. This constitutes a definite booking. The balance of the fee is due 7 days prior to the Event Date (with the exception of a consumption bar, which will be billed post event) For corporate Clients who have established credit in advance, the final payment will be due within 15 days after the Event Date. A finance charge of 1.5% per month will accrue on the unpaid amount commencing on the 16th day after the event. Payments are accepted by cash, check (payable to PEPPER MOON CATERING) and credit card. There is a $35 fee for returned checks. EVENT POLICIES PAGE 17

18 CANCELLATION: All deposits are non-refundable. If the Client cancels more than 3 and less than 6 months in advance of Event Date, then the Client shall pay 50% of the balance due. If the Client cancels 3 months or less in advance of Event Date, then the Client shall pay 100% of the balance due. Cancellations must be provided to the Company in writing. If payment is not made when due, the event will be canceled and the deposit forfeited. TOURS & MEETINGS Due to our active event calendar, all tours and meetings must to be scheduled in advance with our Venue Manager. Appointments are required to access the event space. Meetings are typically scheduled on Tuesday, Thursday and Friday depending on availability. SECURITY Security is required for all events with more than 50 guests and any event serving alcohol. We have teamed with Lolair Protection Agency to provide this service for clients renting our venue. All resources are dressed in business attire. The number of security officers required is based on the number of guests and event details. This is at the final discretion of the Venue Manager. Security services bill at a rate of $25 per hour (4 hour minimum) plus sales tax, per resource and will be included on your event contract. INVITATION ADDRESS & PARKING The Colonnade is located at: 900 Revolution Mill Drive, Greensboro, NC Color Works Meeting Space is located at: 1000 Revolution Mill Drive, Greensboro, NC Ample complimentary parking is available onsite. We recommend adding branded/personalized signage to help welcome and guide your guests. Please observe the permit only parking areas which are not available for your event towing is enforced. VENUE MANAGER & DAY-OF EVENT MANAGER The Venue Manager (also a representative of Pepper Moon Catering) is responsible for coordinating the logistics of your event as it relates to the venue, catering and rentals. An Event Manager will be on site during your event to answer any venue-related questions, provide general assistance, oversee venue policies and guest safety. They also have oversite of alcohol related issues and ensure Club rules are followed. You are responsible for coordination details including, but not limited to, event planning, guest management and décor setup/clean up. DECORATIONS All décor elements must be approved in advance. Management reserves the right to refuse decorations that, in our opinion, will be damaging to the property. All candles must be enclosed in glass or metal containers. Open flame is not permitted. We DO NOT allow table confetti/sprinkles/sequins/glitter, hay or fog/bubble machines at the facility. No rearrangement of house furniture or art work is permitted. Please ask Management about moving plants. EVENT POLICIES PAGE 18

19 The use of nails, thumbtacks, tape, glue or staples to affix any décor/signage to the interior or exterior walls or columns is strictly prohibited. Only low tack tape, such as Gaff tape, may be used to tape down cords to the floor. Additional light sources may be used, but cannot be suspended from the ceiling, light fixtures, fans or air ducts. Any fabric draping must be installed by an approved professional vendor. Clients and vendors are responsible for providing their own ladders, supplies and setup equipment. CLEANUP All personal items, decorations and signage must be cleaned up and removed from the interior and exterior of the space by the end of the venue rental or a disposal fee will apply. All boxes must be broken down fully before being placed in the proper dumpster. The primary contact must stay until the conclusion of the event to make sure everything is properly cleaned up per the contract and check out with the Event Manager before leaving the property. IMPORTANT DATES AND REMINDERS We will help walk you through the process to plan the logistics of your event. As you make decisions and changes to your contract, we will keep you up to date with revised quotes so you know where your costs are allocated. 2 months prior Schedule a planning appointment with the Venue Manager. We will cover: event timeline, vendors, room layout, catering requirements and rental needs. 1 month prior Firm up any decisions to be made 2 weeks prior Headcount due Final review of event details The Colonnade Club Membership form and anticipated guest list due if having bar service 1 week prior Final guest count and any changes to the layout are due Remaining balance due EVENT POLICIES PAGE 19