ATSSB Region XIV Fall Meeting Minutes Saturday, August 9, 2014 Prepared by Steven Rash, Region Secretary

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1 ATSSB Region XIV Fall Meeting Minutes Saturday, August 9, 2014 Prepared by Steven Rash, Region Secretary AGENDA: I. Call to order Meeting Called to Order at 8:04am by Charles Cabrera II. Old Business A. Minutes from Spring Meeting (Steve Rash) Minutes presented, motion to approve the minutes made by Joe Soliz, Seconded. Approved by voice acclimation. B. Treasurer s Report Nomination for Belinda Garza to be Region Treasurer by Steven Rash, Seconded by Roel Saenz. Approved by Voice Acclimation. $4, plus a check for $1, Treasure report motion made by Carl Melton, Seconded. Approved. a Region Clinician Willie Owens, Date is set for December 11 & 12, 2015 Motion made by Steven Rash to pay Willie Owens up to $3,000 Region 14 commission a Level 2 or 3 Band Piece by Willie Owens up to $3,000. Seconded. Approved by Acclimation Motion to raise entry fee for Region Band $1 by Jessie Rios for JH and HS, Seconded. Approved by Voice Acclimation Fee is to remain in effect for year and may be re-lowered next year. HS Entry is $11, Late $22, MS is $9, Late $18 C. Jr. High Report Middle school music edited with years on there. Music handed out, will be on website. D. Jazz Report (Jason Howard) Year D. Reminder that Just ahead be sure to use the instrument key part. Less trombones advancing to State. There is a vibraphone part for Just ahead. No Flugelhorn not accepted. Middle School, Saints Go Marching In, Ja-Da, Fly Me to the Moon Abersold Volume 100, 63, 65. Motion to change fees, HS Entry is $11, Late $22, MS is $9, Late $18 Motion made by Michael Williamson, Seconded by Larry Barnett, Approved by Acclimation. E. Mariachi Report (Jessie Rios and Gerald Ledesma ) Music picked by committee. Got together at TBA and passed out music, tryouts on December 17 th. Auditions in Kingsville starting at 1:30. Clinics on January 30 th /31 st in Falfurrias.

2 Motion to add a $30.00 School District Fee to handle music licensing fees by Roel Saenz, Seconded by Joe Soliz. Approved by voice acclimation. F. Area South Coordinator (Emerico Perez) Area will be January the 10 th, 2015 in Orange Grove. Year D for music. At area all 8 scales plus full etude cuts must be played. Larger panels, Flute, Clarinet, and Percussion will have 2 panels running concurrently for 1A-3A, and 4A. Be aware of holding room guidelines. Each scale must have a pause between them, no running straight through in one breath. Request to use region funds to buy food, state reimburses later. Motioned by Steven Rash, seconded by Mike Williamson. Procedures given for the process of changing auditions processes. Motion to purchase FileMaker Pro and Barcode Scanner made by Jason Howard, Seconded by Jessie Rios, approved by acclimation G. Web Site Coordinator (David Torch) Can also be searched through Google. III. Deadlines, Dates and Rules A. Entries not accepted without current ATSSB and TMEA numbers. Dues All TMEA and ATSSB dues MUST be paid by head directors before entering students into the audition process. (Sept. for All State Jazz; November for JH/HS) B. Region entry deadlines (using TMEA website for all entries except Mariachi) note that additional entries are not permitted on the day of the audition. 1. Region Jazz entries $11.00 per student HS. Date due is 8/30. Late entries accepted until 9/6 and student entry is $ If student qualifies to record a $20.00 fee needs to be paid in 14 days. Send a hard copy of Jazz Entries and Fees to: Jason Howard PO Box 830 Goliad, TX High School entries $11.00 and Jr. High entries $9.00 per student due 11/22. Late entries accepted until 11/29. Late fee charged per student for High School $22.00 and Jr. High School is $ NO LATE ENTRIES PAST 11/29!!!!!!!!!! Send a hard copy of High School and Middle School Region entries and entry fees to: Belinda Garza PO Box 534 Orange Grove, TX Region Mariachi (forms will mailed to: Jessie Rios jrios@ricardoisd.us Jessie Rios 138 West County Road 2160 Kingsville, TX Middle School entries $10.00 per student due 12/3 and late entries $20.00 on 12/10. High School entries $10.00 per student due on 12/3 and late entries $20.00 on 12/10. Additional district Fee of $30 per school district entered.

3 Instrumentation For Region 14 Region Bands C. Audition material cuts, scales required, octaves required: 1. State Jazz Year D (Mattei Music) 2. High School Year D and Middle School Region Jazz Cuts: see hand outs 3. HS Auditions Year D 4. Music Cuts, Errata, Scales, and octaves required available at under the auditions tab on the left. 5. JH Even Years (2014) (list and chromatic scale can be downloaded on our region website) 6. Mariachi (List and scales can be downloaded on our region website) D. Known errata is (Check the ATSSB Website for the latest updates): E. Dates and sites of region clinic, clinicians, see handout. FATSSB Region 14 Instrumentation for Region Bands Wind Ensemble, Band II A and Band II B Approved on Spring Meeting, May, 2013 Middle School Band III (Blue Band) Middle School Band II (Red Band) Middle School Wind Ensemb le High School Band II (Blue Band) High School Band II (Red Band) Flute Oboe Bassoon Clarinet Bass Clarinet Alto Clarinet Contra Bass Cl Alto Sax Tenor Sax Baritone Sax Horn Trumpet Trombone Bass Trombone Euphonium Tuba Percussion Total members A,2A,3A Region to Area A,2A,3A Area to State 4A Region to Area 4A Area to State High School Wind Ensemble ** Color Instruments Combined Flute Clarinet Bass Clarinet Alto Sax Horn Trumpet Trombone Euphonium Tuba Percussion **Oboe 2 1 ** Color Instruments Combined

4 **Bassoon 2 1 **Alto Clarinet 2 1 **Contra Bass Cl. 2 1 **Tenor Sax 2 1 **Baritone Sax 2 1 **Bass Trombone 2 1 A. Judging requirements if entering students. Cut and pasted from Region 14 Hand Book II. DIRECTOR/JUDGE RESPONSIBILITIES-AUDITIONS B. All Full time Directors from each school are required to be in attendance to judge at both the HS and JR HIGH tryouts. If a Director is not present, a letter of reprimand can be issued to the Director s principal, superintendent, and board of trustees. Reminder: New rule that no pictures may be taken nor any audio or video recordings made in the room(s) where judges scores are displayed for directors to check. IV. OPS entry deadline (May 20 - see OPS guidelines or March Newsletter OPS Column). VI. Remind them that in jazz auditions when recordings are made for advancing to Area, add a Track 5 with a script to be read by the recording monitor or engineer stating the instrument, the student name and school. VII. State Officer Nominations (President-Elect, Class 1C/2C and Class 3A) VIII. Issues needing State Board of Director action (to be placed on the SBOD agenda for February) IX. Other Old Business X. New Business A. Region Mariachi: Coordinator: Jesse Rios 1. Tryout Date & Site: Middle School Mariachi Kingsville HS High School Kingsville HS 4. Concert January 30 th and 31st Clinician Mariachi I: Adrian Padilla Organizer: Luiz Zepeda Clinician Mariachi II: Oscar Martinez Organizer: Myrna Saldana Clinician Middle School: Joe Soliz Organizer: Paul Saenz B. State & Region Jazz tryouts: 1. Tryout Date & Site: Goliad 2. Clinic and Concert Date & Site Goliad 3. Clinician: Jazz Band I : Kerry Moffit Jazz Band II: David Torch Middle School Jazz Band: Miguel Cabrera 4. Organizers for Jazz Band I: Jason Howard Collective Band II: Jason Howard Collective MS Jazz Jason Howard Collective 5. Recording: Jason Howard 6. Clinicians for All Region Bands High School Wind Ensemble: Dr. Brad Kent High School Band I: John Bridges High School Band II Wanda Avila Middle School Band I: Emerico Perez

5 Middle School Band II: Middle School Band III: D. Organizers for Region Bands Wind Ensemble: High School Band I: High School Band II: Middle School Band I: Middle School Band II: Middle School Band III: Jason Howard Carl Melton Miguel Cabrera Steven Rash Sherry Marshall Belinda Garza Audry Garcia (West Oso) Luis Zepeda E. Percussion Organizers for Region Bands Wind Ensemble: High School Band I: High School Band II: Joseph Guzman James Segovia Santiago Ochoa Middle School Band I: Christina C. Middle School Band II: Middle School Band III: Gabe Davila Nick Goodman F. Recordings for Clinic Concerts: Goliad Larry Barnett XI. UIL Information Conference name changes, 1A-6A. Remember to review the C&CR Rules, particularly for sightreading! Rule change: wind instrument amplification rule modified. Soloist and small ensembles only! Area Marching Contest: Inclement weather is now exactly the same as State Marching Contest. If weather affects finals, prelims shall stand. Students in class piano will now be allowed to perform Class 3 Solo piano at Solo and Ensemble. Recommendations to change judges sheets verbiage. Updated to be more modern, ie difficulty of drill to read suitability and demand of drill. Several changes of difficulty to demand. Effective use of auxiliary units when present. Appearance of uniforms to general appearance. Frequency of movement and difficulty of drill to demand and execution of drill while playing and moving Reminder about Safety Training it is available now. All staff members, including guard instructors or sectionals. Professional Acknowledgement Form must be signed and on file. When you register for marching contest click a box that says that I certify licensing rights of all music.

6 Change classification in profile at UILForms.com XII. Announcements Falfurrias has open position for music teacher. Taft HS is hosting their first annual marching contest. Gregory-Portland Contest West Oso hosting TECA contest on January 10 th. OPS Results and State Honor Band for Region schools: HM King, Mathis MS, Odem JH, Skidmore-Tynan HS represented the region. Odem JH Runner-Up at State Concert March Class 1C. XIII. Introduction of New Members

7 XIV. Draw for Order Bands in South and North Zones Order of Draw Classification School Zone 2 2A Ben Bolt South 3 2A Premont South 6 2A Benavides South 9 2A Riviera South 1 2A Three Rivers North 4 2A Refugio North 5 2A Port Aransas North 7 2A London North 8 2A Woodsboro North 10 2A Pettus North 1 3A San Diego South 2 3A Freer South 3 3A Academy South 4 3A Falfurrias South 5 3A Mathis South 11 3A Hebbronville South 13 3A Banquete South 14 3A Bishop South 6 3A Odem North 7 3A Skidmore-Tynan North 8 3A Goliad North 9 3A Aransas Pass North 10 3A George West North 12 3A Bloomington North 15 3A Taft North 3 4A Orange Grove South 4 4A Zapata South 5 4A Robstown South 8 4A Kingsville South 1 4A Rockport North 2 4A Sinton North 6 4A West Oso North 7 4A Ingleside North 9 4A Beeville North XV. Adjourned at 10:10am

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