Percussive Arts Society International Convention. Concert Chamber Percussion Ensemble Competition. Guidelines & Registration

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1 Percussive Arts Society International Convention Concert Chamber Percussion Ensemble Competition Guidelines & Registration Friday, November 10, 2017

2 Concert Chamber Percussion Ensemble Guidelines Register by 09/29/17 Limited Spots Available DESCRIPTION The competition will take place on Friday, November 10. Ensembles are divided into High School and University divisions, with High School ensembles performing in the morning, and University groups performing in the afternoon. Each ensemble must consist of 3 8 performers. For our 2017 competition, we are happy to announce that we will be utilizing a new performance venue. Instead of holding the competition in an Expo Hall, it will be held in one of our clinic/concert rooms, featuring theater-style seating for up to 500 attendees. PAS MEMBERSHIP All ensemble members must be current members of the Percussive Arts Society at the VIP or All Access individual level, or part of an active Group Membership, through November 30, It is the Director s responsibility to verify all ensemble participants are active PAS Members prior to submitting the roster. Participating students can join PAS, or renew their membership, at bit.ly/pasmembership17 PARTICIPANTS A $100 deposit must accompany each ensemble entry. The minimum registration fee is $100, regardless of the number of participants in the ensemble. There are two options available for registering participating students: Option 1 $25/student: includes a Single-day Badge for Friday, which students can use to attend all PASIC activities for the day (Nov. 10, 2017). Option 2 $75/student: includes a Four-day Badge, which students can use to attend all PASIC activities for the duration of PASIC (Nov. 8 11, 2017). The balance of the ensemble registration fee is due September 29, DIRECTORS Directors must be a current PAS member at the VIP or All Access level, or the director of a school Group Membership, through November 30, Directors will receive one complimentary PASIC registration, based on the student option chosen. (i.e., if students are registered under Option 1, the director will receive a badge for Friday). ROSTER The Roster Form for all performers will be ed to you upon receipt of your deposit, confirming your reservation for the Concert Chamber Percussion Ensemble Competition. The form must be completed and submitted to PAS by September 29, STAFF & CREW All staff and crew attendees must have a pass or wristband for entry. Ensembles that participate in the Concert Chamber Ensemble Competition will receive one complimentary Limited One-Day Wristband for Friday. Anyone traveling with the group may help move, set, and strike gear to and from the performance area, but must have a pass or wristband. Staff and Crew who are only interested in attending the Marching Percussion Festival, Concert Chamber Ensemble Competition, and/or the International Drum and Percussion Expo on Friday may purchase Limited One-Day Wristbands for $25 each. Staff and Crew who would like to purchase a Four-Day or Single-Day badge should communicate with their directors, or contact PAS at , or via at marchingfest@pas.org. ACCOMPANYING FAMILY MEMBERS All attendees must have a pass or wristband for entry. Family members only interested in attending the Marching Percussion Festival, Concert Chamber Ensemble Competition, and/or the International Drum and Percussion Expo on Friday may purchase Limited One-Day Wristbands for $25 each. 2

3 Accompanying Family members may purchase Four-Day badges for $95, or Single-Day badges for $60, onsite or in advance. Badges allow access to all PASIC activities for their designated days. REFUND POLICY The $100 deposit due with application is non-refundable. A service charge of $25 will be charged for any returned checks. Please Note: Ensembles that are not accepted to perform in the competition will be refunded all participation fees, including deposit. PAS is not responsible for any additional expenses incurred. ELIGIBILITY Any high school or university ensemble may enter. All ensemble members must be full-time students at the high school or university they are representing. High School ensembles who have Jr. High / Middle School students participating in the ensemble will need to be given special consideration to participate. Please contact the PAS offices at (317) for details. The Percussive Arts Society requires all ensembles to document copyright law compliance. Please complete the Copyright Clearance form including the composer, arranger, and copyright owner for each selection to be performed, even if you own the copyright. If you are performing an arrangement of a copyrighted work, submit the Request for Permission to Arrange form to the copyright holder. Please note that the copyright holder is not always the composer of the work. Completed forms must be submitted to Percussive Arts Society no later than September 29, Without this documentation on file, ensembles will not be allowed to perform at PASIC. SELECTION OF PARTICIPANTS Entries must include completed Deposit Form and payment. Entries will be accepted in the order they are ed, faxed, or postmarked. If applications are postmarked on the same day, performance order will be determined by a random draw at the PAS office. Space is limited to one ensemble per school until September 1. After this date, a school may apply for additional ensembles to compete, if space is available. A category must have at least two ensembles to be considered a competition. If there is only one ensemble in a given category, that group may perform in exhibition for comments only. All registration forms and documentation must be received by the Percussive Arts Society on or before September 29, The complete schedule for the Concert Chamber Ensemble Competition will be posted on the PASIC website by the end of October. ENTRY LIMITS 16 ensembles per division (high school and university 32 ensembles total) INSTRUMENTATION Each ensemble is responsible for providing their own equipment. PAS does not provide storage for instruments. Participating ensembles must have no less than 3 and no more than 8 players. This competition EXCLUDES contemporary marching percussion instrument ensembles, such as cymbal, bass drum, marching snare, and multi-tenor ensembles. Ensembles using piano or electronic accompaniment will be disqualified. 3

4 RULES TIME LIMITS OF PERFORMANCE All ensembles will have a 15-minute interval, which includes set up, performance, breakdown, and the removal of all members and equipment from the performance area. Failure to adhere to the time limit will result in a penalty as indicated below. PERFORMANCE Ensembles may not use amplification or perform with a conductor. Manipulation of room lighting is prohibited. Performance Area: dimensions will be available at a later date. Winners of the Concert Chamber Percussion Ensemble competition may be asked to perform in exhibition at the PASIC Competitions Winners Showcase Concert. PENALTIES 0.2 point for every 15 seconds over. 2.0 points for each additional rule violation (to be determined by the Contest Director). JUDGING Judging will be based on the criteria listed below. In the event of a tie, the Contest Director and judges will determine the winner by the Interpretation score. Ties will only be broken to determine first place. If there is still a tie after the Interpretation score is used as a tie-breaker, then co-winners will be announced. CONCERT CHAMBER PERCUSSION ENSEMBLE Tone Quality Tuning, implement selection, appropriate sound palette Technique Implement control, intonation, hand positions Interpretation Style, phrasing, dynamics, tempo, clarity and precision Performance Factors Stage deportment, communication, choice of literature TOTAL 25 pts. 25 pts. 25 pts. 25 pts. 100 pts. 4

5 Concert Chamber Percussion Ensemble Registration & Deposit Register by 09/29/17 Limited Spots Available Entries must include this Registration and Payment Form and full deposit. The minimum deposit to participate is $100, regardless of number of participants. Division: p High School p University Today s Date Director s Name PAS ID# School School Address City Zip/Postal Code School Phone State/Province Country School Fax Director s Address (if not at school) Director s Director s Phone (if not at school) I have read the attached rules (including Copyright Clearance) and agree to abide by them. Signature Date Concert Chamber Percussion Ensemble Registration Price Deposit $100 Payment Information Deposit is non-refundable. Please note: Ensembles that are not accepted to perform in the competition will be refunded all participation fees, including deposit. A service fee of $25 will be charged for any returned checks. p Check/Money Order Enclosed for $ (Make checks payable to the Percussive Arts Society in U.S. funds drawn on a U.S. bank) If paying by a Purchase Order, contact Nicole Herlevic (accounting@pas.org). p VISA p MasterCard p American Express p Discover PAYMENT $ Name on Credit Card Card Number Expiration Date Security Code Signature 5 Return To: Percussive Arts Society 110 W. Washington Street, Suite A Indianapolis, IN P: F: E: marchingfest@pas.org

6 Submit the following forms no later than September 29, p Final Payment Form p Copyright Clearance p Request for Permission to Arrange The following must be submitted online by September 29, p Roster p Spiel Sheet Division: p High School p University Chamber Ensemble Final Payment Form Submit No Later Than 09/29/17 Today s Date Number of Students in Ensemble Director s Name PAS ID# School Director s Director s Phone (if not at school) Chamber Ensemble Registration: Please select one option. Number of Students Price Total OPTION 1: Chamber Ensemble One-Day PASIC Registration Fee $25 per student. Includes Friday, One-Day Passes for ensemble participants x $25 per student OPTION 2: Chamber Ensemble Four-Day PASIC Registration Fee $75 per student. Includes Four-Day Passes for ensemble participants x $75 per student Payment Information Less $100 deposit No refunds will be issued. A service charge of $25 will be charged for any returned checks. If paying by a Purchase Order, contact Nicole Herlevic (accounting@pas.org). TOTAL PAYMENT p Check/Money Order Enclosed for $ (Make checks payable to the Percussive Arts Society in U.S. funds drawn on a U.S. bank) p VISA p MasterCard p American Express p Discover $ Name on Credit Card Card Number Expiration Date Security Code Signature 6 Return To: Percussive Arts Society 110 W. Washington Street, Suite A Indianapolis, IN P: F: E: marchingfest@pas.org

7 Copyright Clearance Submit No Later Than 09/29/17 The Percussive Arts Society requires all individuals to document copyright law compliance. Please complete the Copyright Clearance form including the composer, arranger, and copyright owner for each selection to be performed, even if you own the copyright. NOTE: Each custom arrangement listed must be accompanied by supporting documentation of permission to arrange copyrighted music. Please photocopy form if additional selections must be added. School and State Director s Name Music Selection 1 Music Selection 2 Music Selection 3 Music Selection 4 Music Selection 5 Music Selection 6 Director s Signature Date Principal s or Department Head Signature Date This form must be signed by both parties to be accepted. 7 Return To: Percussive Arts Society 110 W. Washington Street, Suite A Indianapolis, IN P: F: E: marchingfest@pas.org

8 Request for Permission to Arrange Standard Form Recommended by: Music Publisher s Association of the United States and National Music Publisher s Association, Inc. THIS FORM IS TO BE PREPARED IN DUPLICATE. After completing PART 1 and signing both copies where indicated, forward both to the publisher who will complete PART 2 of the form and return it to you. If the publisher indicates a payment for the permission you request, and if the conditions are agreeable to you, remit the amount to the publisher together with the original copy, which they will have signed, where-upon the agreement will be completed. PART 1 To Date (Name of Publisher) Address Publisher: We hereby request your permission and non-exclusive license to arrange the following musical composition. By (words) (music) (hereinafter referred to as The Arrangement ) 1. The Arrangement will be for (Type of arrangement) in (Number of instrumental and/or vocal parts) We will produce copies of the Arrangement for use and performance only by our. (Teachers, students, members etc.) 2. No right to record or to reproduce additional copies is granted to us. We understand that if we wish to record The Arrangement a separate license will be required. We agree not to distribute (except for use of copies as provided in Paragraph 1), sell, loan or lease copies of The Arrangement to anyone. PART 2 3. All copies of The Arrangement shall bear the following copyright notice and the words arranged by permission at the bottom of the first page of music of each part of The Arrangement. We will furnish you with a copy of The Arrangement upon completion. (Copyright notice) 4. We will have The Arrangement made by a person connected with us as our employee for hire, without any payment obligation on your part, and on our signature below, together with yours underneath the words Permission Granted below shall assign to you all of our right in The Arrangement and the copyright in The Arrangement together with the sole right of registering the copyright as a work made for hire in your name or the name of your designee. 5. Additional provisions (if applicable): 6. In consideration of your permission to arrange, we will pay you $ upon the granting by you of the permission requested. 7. The license agreement sets forth our entire understanding and may not be modified or amended except by written agreement signed by both of us. Very truly yours, Name of Institution Address By PERMISSION GRANTED By: PERMISSION DENIED BECAUSE: Arrangement available for sale. Arrangement in process of publication. May not be arranged because of contractual commitments. Other: 8

9 NOW OFFERING GROUP MEMBERSHIPS PAS Group Memberships provide valuable resources to conductors, music teachers, percussion specialists, and their students. Any School or Nonprofit Organization that serves students through 12th grade can benefit from a PAS Group Membership all for the low price of $250 annually. Each Group Membership comes with: one (1) Percussive Notes subscription for the institution one (1) individual All Access membership (a $105 value) unlimited Backstage student memberships Visit the Join PAS section on for the full list of Group Membership Benefits and to download an Application. ecome a Group Member today to give those in your organization access to: PAS and PASIC scholarships and discounts various contests and competitions resources on including video and audio libraries, digital publications, research databases, articles, and much more

10 Hotel Information Making Hotel Reservations You may make PASIC hotel reservations by: Calling the PASIC Housing Bureau at (US & Canada) or (International) pasic@wyndhamjade.com Reserve online: To avoid being charged a no-show fee from the hotel, you must cancel your reservation prior to the cancellation policy stated on your hotel confirmation Hotel Accommodations Fairfield Inn & Suites Indianapolis Downtown 501 W Washington Street, Indianapolis, IN Hampton Inn Downtown 105 South Meridian Street, Indianapolis, IN Hilton Garden Inn Downtown 10 East Market Street, Indianapolis, Indiana, Holiday Inn Express Hotel & Suites City Centre 410 South Missouri Street, Indianapolis, IN Holiday Inn Indianapolis Downtown 515 S West St, Indianapolis, IN Hyatt Regency Indianapolis One South Capitol Avenue, Indianapolis, IN La Quinta Inn and Suites Indianapolis Downtown 401 E. Washington Street, Indianapolis, IN Omni Severin Hotel 40 West Jackson Place, Indianapolis, IN SpringHill Suites Indianapolis Downtown 601 W Washington Street, Indianapolis, IN Staybridge Suites 535 South West Street, Indianapolis, IN The Westin Indianapolis 50 South Capitol Avenue, Indianapolis, IN Single Quad Price Distance to Convention Center $149 2 blocks $155/$155/$165/$175 2 blocks $161/$161/$171/$181 5 blocks $141 1 block $149 2 blocks $164 1 block (connected by skywalk) $129 6 blocks $167 1 block (connected by skywalk) $159 3 blocks $141 2 blocks $167 Across the street (connected by skywalk) Amenities Prices subject to change without notice Self Parking $29 Free Internet. Continental Breakfast. Fitness Center Valet Parking $20 Free Internet. Free Breakfast. Fitness Center Valet Parking $27. Self Parking $22 Free Internet. Fitness Center Self Parking $14 Free Internet. Free Breakfast. Fitness Center Self Parking $20 Free Internet. Fitness Center Valet Parking $39. Self Parking $26 Free Internet. Fitness Center Free Parking Free Internet. Free Breakfast. Fitness Center Valet Parking $29. Self Parking $22 Free Internet. Fitness Center Valet Parking $29. Self Parking $25 Free Internet. Free Breakfast. Fitness Center Self Parking $14 Free Internet. Free Breakfast. Fitness Center Valet Parking $42. Self Parking $36 Free Internet. Fitness Center

11 Area Map and Directions Directions to Indiana Convention Center: From the Northwest: I-65 South to West Street (Exit 114). Straight (south) to South Street. From the Northeast: I-69 South to I-465 South to I-70 West (Exit 44) to I-65 North to West Street (Exit 114); Straight to South Street. From the East: I-70 West to I-65 North; Follow I-65 North to West Street (Exit 114);Left (south) to South Street. From the Southeast: I-74 West to I-465 West; Follow I-465 West to I-65 North. I-65 North to I-70 West; Exit I-70 at West Street (Exit 79A). Right (north) to South Street. From the South: I-65 North to I-70 West (Exit 110B); Exit I-70 at West Street (Exit 79A). Right (north) to South Street. From the Southwest: I-70 East to West Street (Exit 79A). Left (north) to South Street. From the West: I-74 East to I-465 South (Exit 73A); Follow I-465 South to I-70 East. Exit I-70 at West Street (Exit 79A). Left (north) to South Street. Indiana Convention Center 100 South Capitol Avenue Indianapolis, IN IndyGo Green Line Downtown/Airport Express Shuttle For residents and visitors using Indianapolis International Airport, IndyGo offers affordable access via public transportation, seven days a week, early morning to late night with departures every half hour for most of the day. Route 8 runs through the heart of downtown and stops within a 15 minute walk of nearly two dozen hotels and terminates at the Airport s Ground Transportation Center (Route 8). For more information,