Rules & Procedures 2015

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1 Rules & Procedures 2015

2 Table of Contents Eligibility...2 Scholastic Ensembles...2 Independent Ensembles...2 Competitive Classification & Divisions...3 Division Placement...3 Events...3 Professionalism...3 Facilities Etiquette...4 Weather...4 Tickets & Admission...5 Performers, Directors, Staff Admission...5 Semi-Finals...5 Championships...5 Awards...5 Registration & Scheduling...5 Registration...5 Fees...6 Performance Schedules...6 Copyrights...7 General...7 Recording policy...7 Scoring...7 Timing Intervals (by Division)...8 Judges Commentary and Timing & Penalties Information...8 Recaps & Sheets...8 Performance Area & Boundaries...8 Equipment...9 Other Penalties...10 Prohibited Items...10 Contact Information...11 Version 1.1

3 Eligibility Any individual, ensemble, or performing unit is eligible to participate in an event as long as they meet the requirements as defined in this guide. Each ensemble will have a minimum of six (6) performers including a student conductor. Any ensemble may use a student conductor, placed inside the performance area. Concert ensembles may use a non-student conductor provided they are inside the performance area. Each ensemble must be current with event participation payments before performing. Scholastic Ensembles Performers in Scholastic Ensembles (including Junior/ Middle schools) must be from the same school. With permission, students from a school s feeder school may be allowed to perform with an ensemble (i.e. a high school may use students from it s junior high school). This ensures competitive fairness and, more importantly, the performers are covered by school insurances and codes of conduct. Schools may combine and be allowed to perform in the scholastic classes if the following requirements are met to the satisfaction of the ADLA: The ensemble must perform under one of schools names. They cannot combine, or alter the name, as that school doesn t exist.. The ensemble must provide a signed, notarized letter from the band director and principal of every school providing performers. (If there isn t a band director at a school, the principal should acknowledge that in the letter.) The ensemble must show proof that the school district s liability insurance will cover each student while performing in a combined ensemble. *Please note: Combined Scholastic Ensembles ARE NOT allowed to perform at SNIPGA events per CCSD policies. If these requirements are not met, the ensemble must compete in, and follow the rules of, an Independent ensemble. Independent Ensembles There are no age or affiliation requirements for Independent Ensembles. However, ADLA discourages Independent Ensembles from using students who aren t performing with their high school s percussion program or who have outstanding monies owed to former Independent or Scholastic Ensembles. *Please note: Independent Ensembles ARE NOT allowed to perform at SNIPGA events per CCSD rules. Each Independent Ensemble must provide proof of liability insurance to the ADLA by February 1st. Each ensemble must carry, at a minimum, a $1,000,000 General Liability policy with Accidental Medical coverage ($5,000 limit suggested) with the American Drum Line Association named as the Certificate Holder. All policies can either be ed to eventreg@myadla.org, or mailed to: American Drum Line Association PO Box Carlsbad, CA If you would like assistance finding a broker, please contact info@myadla.org. Page 2 of 10 Version 1.1

4 Competitive Classification & Divisions Ensembles will be classified as either Marching or Concert Ensembles. The marching classifications are divided into the following divisions: Junior Scholastic Open Junior - Advanced Scholastic World Novice Independent A Scholastic B Independent Open Scholastic A Independent World Concert classifications are broken down into either: Scholastic Concert Independent Concert Division Placement Initial division placement is determined by the ensemble, at the time of event registration. An ensemble may register for the same division or higher, but only one division lower, than the one they performed in at Semi-Finals the year before. To assure all performing units are placed in the proper division, ADLA is committed to divisional promotion, when appropriate. We believe that it is essential to maximize the effectiveness and appropriateness of both scores and commentary and to assure that all units are being adjudicated within the same division as their peers. Promotion and divisional placement is primarily based on design, rather than achievement, and is not linked to, or dependent on, the ensemble s score. Downward changes can occur as well, either at the request of the ensemble or at the recommendation of the adjudicators. The Promotion Committee will review a video of their performance and their decision will be communicated to the ensemble s director/ instructor within 48 hours. Promotion can occur at any regular season event; however an ensemble will not be promoted at Semi-Finals. Performance in the new division will occur with the ensemble s next performance. Performance order will be determined by the registration date/time. Events Professionalism As this is an educational event, you must remember to hold your staff, parent boosters, volunteers and yourself to the highest level of professionalism. Conflicts, although rare, can occur and should be resolved by visiting the judges table on the gym floor and informing them that you need assistance resolving the conflict. (This is for instructors/ directors only; please do not send parents or boosters to resolve conflicts.) Any conflict not handled with professionalism could result in a penalty, or disqualification. Facilities There is no smoking, alcohol or illicit drug use allowed at any venue. There will be a check-in area at each event. Please send a responsible adult to check-in the ensemble as you arrive on campus. You will receive a director s packet, which contains schedules, maps, and other pertinent information for the day. Page 3 of 10 Version 1.1

5 Warm-up areas will be indicated on the map provided at check-in. Due to limited warm-up space and the number of performing ensembles vying for these spaces, please do not arrive any earlier than reasonable to warm-up, and never earlier than two hours before the start of the show. The use of floors in the warm-up and parking areas is prohibited. Do not use tape, chalk or any other marking substance to mark your warm-up area, and please leave the area as clean as, or cleaner than, when you arrived. You will have a performance area of at least 60 feet (front stands to back stands) by 90 feet (hoop to hoop). There will be a floor folding area outside of the performers exit. Food cannot be prepared on any of the campuses, including parking areas. Picnics, buffets, etc are also not permitted. Please go off site if you must provide food for your students. Each event host will have a variety of food, beverage, and vendors available throughout the performance day. Please support the host by visiting these vendors. Etiquette Please remain seated during performances. Please be respectful of judges and areas around the judges. Do not interrupt or interfere with judges. No sitting or standing in aisles or the floor areas immediately surrounding the performance areas. Please turn cell phones to silent and refrain from talking or interruptive behavior during performances. For the safety of the performers, please no flash photography. There is absolutely no video recording of performances. Weather All events will proceed as scheduled, regardless of weather, unless (1) Conditions become unsafe for the performers and spectators, or (2) the facility or hosts require a different plan. Any changes in schedule or locations will be communicated at check-in and/or posted to the website. Allow for additional travel time, setup, and movement of your ensemble in the event of adverse conditions. Remember to pack tarps and rags to keep equipment dry in transit and dry off prior to entry in the gym. Page 4 of 10 Version 1.1

6 Tickets & Admission Season Passes can be purchased only at our website, Admission prices for regular season events will vary. Please see the website for most current information. For all events, children under 5 are free. A Season Pass provides admission to all events throughout the season, including Semi-Finals and Finals. Please note there are no refunds for any tickets purchased online or in person for any event for any reason. Performers, Directors & Staff Admission The event host will provide six (6) staff wristbands to each participating ensemble at check-in. Staff wristbands will provide access to hospitality (if provided) and the performance side for that event only. Wristbands are event specific and are nontransferable. Abuse or violation could result in significant penalties, event or season disqualification. Event Hosts will issue performer wristbands, to be used by performing members of you ensemble and are only permitted to sit in the backside stands, or another area designated by the host school upon reentry. Performers will be required to wear wristbands at all events and must be worn/displayed before entering to perform and/or re-entering. Adult or student equipment handlers will require wristbands at Championships. Semi-Finals Semi-Finals is typically a two-day event Saturday and Sunday. All ensembles need to participate in one (1) regular season show to qualify for Semi-Finals. Championships To advance to Championships, all ensembles must attend one (1) regular season event and qualify at Semi-Finals. Awards Award Ceremonies will begin shortly after the last performing ensemble. Regular Season Events will consist of a student leader only retreat. There is not an award ceremony at Semi-Finals. The ensembles advancing to finals will be announced shortly after the conclusion of each division. There will be a directors/instructors meeting immediately following the announcement of finalists for those ensembles advancing to Championships. At Championships, there will be a full retreat awards ceremony. All performers from each ensemble will be invited to participate, in uniform, during this ceremony. Registration & Scheduling Registration Registration will be available via the ADLA website, as early as the event dates and locations are secured. This typically happens in the fall of the previous calendar year. Page 5 of 10 Version 1.1

7 Fees Regular Season Event - $175 Semi-Finals/ Finals Event - $350 Payments must be received within 30 days of registration or no later than January 1. If you are registering after January 1, payment must be received within two weeks of registration, or no later than two weeks prior to the ensembles first event. Register only for shows you know you will attend, as you will be invoiced for the events you ve registered for. There aren t any fees for changing, canceling, dropping or not showing up for a scheduled show. As a result there are no refunds after January 1. Performance Schedules Tentative event schedules will be available on the website beginning three (3) weeks prior to the event. The official schedule will be included in your check-in materials on the day of the event. Performance order at regular season events is based primarily on attendance at the pre-season meeting, and registration date and time. Ensembles that did not attend will be put in an earlier time slot, and then by registration date and time. Semi-Finals rounds will be implemented for divisions with more than 10 ensembles. The number of competing ensembles determines the number of rounds. Seeding in the rounds is based on number of rounds and the group s season high score. The performance order in each round is based on registration date/ time. The number of ensembles advancing to Championships is 50% of the competitors in each division, up to 60 groups. If there are more than 60 groups, the percentage of groups advancing may decrease The Championships performance order is partially based on scores from Semi-Finals, partially on a random-draw. Each division will be grouped into sets of 3 or 4 based on their score from Semi-Finals. The performance times for the groups in those sets will be determined by a random draw. Example of Semi-Finals Schedule with 10 Groups in the Division - Example of Championships Schedule with 8 Groups High Score determines Round, registration determines order. Round 1 Round 2 6th Highest Score 10th Highest Score 2nd Highest Score 4th Highest Score 8th Highest Score 9th Highest Score 7th Highest Score 1st Highest Score 3th Highest Score 5th Highest Score Group 1 Group 2 7th Highest Score 5th Highest Score 6th Highest Score 8th Highest Score 2nd Highest Score 4th Highest Score 1st Highest Score 3rd Highest Score Page 6 of 10 Version 1.1

8 Copyrights General It is the ensemble s responsibility to obtain all necessary arranging and performance permissions and licenses for any copyrighted materials used in your performance or pre-show. See the Forms and Publications section of the website for links and resources to assist with obtaining and determining if you need to obtain permission to use. Not obtaining these permissions could result in yourself, your arranger, your ensemble and/or school being held liable by the copyright holder. Further, the vendor that manages the video recording of Semi-Finals and Finals has the right to exclude groups who haven t obtained proper permissions from the end-of-season DVDs. Submit by February 1st of the current season via your Ensemble registration page. Recording policy Any video or audio recording of performances at ADLA events is strictly prohibited. The ADLA will provide each group a video recording of their performance at each regular season shows. The video will be available approximately 72 hours after the conclusion of the event and will be placed in your ensemble s Dropbox folder. A single high-cam videos of Semi-Finals and Championship performances may be offered by the video vendor. Multi-angle videos, and videos of the entire division will be available for purchase through the vendor. These video recordings are intended for educational purposes only and cannot be distributed, sold, posted to the Internet, video sharing sites, or any website for public viewing. This policy is in place to comply with United States copyright law and is strictly enforced. Violation of these policies can result in penalties against your ensemble, up to disqualification. Please inform and monitor your parents, staff and volunteers. Scoring Marching ensembles are evaluated in the following areas: Music Analysis - 35% of total score (15% Design, 20% Performance) General Effect 40% of total score (20% Music Effect, 20% Overall Effect) Visual Analysis 25% of total score (10 Design, 15% Performance) Timing & Penalties assessed as infractions occur Concert ensembles are evaluated in the following areas: Music 50% of total score (50% Design, 50% Performance) Effect 50% of total score (50% Program Effectiveness, 50% Performance Effectiveness) In the case of a tie, the higher Music Analysis score will determine the winner. If the Music Analysis score is tied, the higher General Effect score will determine the winner. Page 7 of 10 Version 1.1

9 Timing Intervals (by Division) Division Minimum Performance Maximum Performance Maximum Interval Jr., C, B, A 4 Minutes 6 Minutes 9 Minutes Open 4 Minutes 7 Minutes 10 Minutes World 4 Minutes 8 Minutes 11 Minutes Concert 4 Minutes 8 Minutes 10 Minutes Penalty:.05 for each second (or fraction thereof) under or over the performance time.05 for each second (or fraction thereof) over the maximum interval time Judges Commentary & Timing & Penalty Information Recorded judge s commentary is available in the ensemble s Dropbox folder immediately following their performance. The T&P information and a link to the ensemble s Dropbox folder will be ed immediately after their performance to the addresses provided at time of registration. Recordings should be listened to prior to critique. Recaps & Sheets ADLA uses a paperless judging system and does not provide individual caption score sheets or paper recaps. Recaps will be available online following awards at /scores. Electronic copies of sheets are available at /forms Critique A critique session is available after every regular season show. Critique is an invaluable tool for directors, instructors and designers. It gives you an opportunity to ask questions, provide clarification and get feedback from judging panel. Each ensemble will receive a total of 6 minutes with all 3 judges. You choose how best to utilize your time - with one or all three judges. The Timing & Penalties Judge will moderate critique times. To sign-up for critique, inform the T&P judge immediately before or after your performance, or at the tech table. Please listen to the judges recordings prior to your critique time so that you can help steer the conversation with the judges. Performance Area & Boundaries Each ensemble is allowed a 60 x 90 area to perform in. All floor tarps, props and performers must fit and stay in this area during the performance. Tape marks will indicate the front, side and back boundaries. (If a facility cannot accommodate this performance area, the show coordinator may waive certain boundary penalties.) Boundary penalties will be assessed if personnel or equipment crosses the plane of the front boundary. Side and back boundary penalties will be assessed if performers or equipment touch the floor outside of the boundary. Penalty:.1 point per infraction. Performers, props, or equipment leaving and reentering the performance area repeatedly can receive multiple penalties throughout the performance. All equipment must be contained in the performance area for the duration of the performance. A single, lighted outlet will be provided and secured to the floor at the center of the front and back boundaries. There will not be penalties assessed for broken sticks, mallets, or equipment that fall across the boundary during the performance Page 8 of 10 Version 1.1

10 Equipment Penalty:.1 point per infraction. Performers, props, or equipment leaving and reentering the performance area repeatedly can receive multiple penalties throughout the performance. There will be either a vertical or horizontal line dividing the performance area ( 50/50 line ). The ensemble s Interval Time will start as soon as the line is crossed, as directed by the Timing & Penalties Judge. Crossing this line before instructed to do so, will result in a penalty. Refer to the event gym map for the direction of the timing line. Penalty: 1.0 point per infraction The ensemble s Interval Time will end when all personnel and equipment has crossed the 50/50 line. All equipment (including floor carts) and props must exit the gym immediately after your performance. Penalty: 1.0 point for each piece of equipment Any foreign matter that constitutes a hazard (excessive dirt, water, rocks, etc,) left in the performance area is to be cleaned up by the ensemble responsible for leaving it. Non-compliance will result in a penalty up to disqualification. The Interval Time will continue until the area is cleared to the satisfaction of the Timing and Penalties Judge, Head Judge, or Event Coordinator. Penalty:.1 point to Disqualification (determined by the T&P, Head Judge or Event Coordinator) All personnel in the performance area, including during set-up and tear-down, must wear foot coverings. This includes, but is not limited to, shoes, sandals, dance footwear, etc. Penalty: 1 point per infraction up to Disqualification (determined by the T&P/Head Judge or Event Coordinator) All equipment should be in good working order as not to damage the gym floor or facility. Any damage that may occur to the gym floor or facility will be the responsibility of the ensemble and may incur penalties in addition to financial responsibilities to repair any damage. Penalty: 1.0 point to Disqualification (determined by the T&P, Head Judge or Event Coordinator) Ensembles are limited to instrumentation typically used in marching percussion, concert percussion, and band rhythm sections (including keyboards, synthesizers, electronic instruments, etc). Samplers and voice-overs are permitted. However, no single, triggered or electronic sound may produce rhythmic intent. Wind or string instruments (other than guitar and string bass) are prohibited. Other non-percussion instruments (whistles, sirens, etc) may be used as long as it s not used in a melodic form. Penalty: 10 points to Disqualification (determined by the Head Judge or Event Coordinator) Ensembles may utilize sound amplification equipment, provided it stays inside the performance area. A staff member outside of the performance area may manipulate the equipment wirelessly. This includes texting instructions to a performer to adjust the equipment. Coaching, conducting or directing from the stands by using hand signals or gestures is not permitted. Penalty: 1 point to Disqualification (determined by the T&P, Head Judge or Event Coordinator) Floor carts and other non-performance related equipment must be placed outside of the gym or inside the performance area (provided they are clear of any doors or exits) during performances. Page 9 of 10 Version 1.1

11 Penalty:.01 per infraction Other Penalties Any ensemble that causes significant delays to an event can also be assessed a penalty. This includes, but is not limited to, delaying the event by missing performance time, excessive time leaving and clearing the performance area, or any action that results in the delay of the following ensemble. Penalty: 10 point to Disqualification (determined by the Head Judge or Event Coordinator) An ensemble s use of a metronome, gock block, or any kind of amplification in warm-up areas that is obtrusive to the performance or judging, will be issued a warning and asked to shut down, turn down, and/or relocate. This will be the only warning. Any additional notices will result in immediate penalties. Penalty: 10 points per infraction (after the initial warning) Prohibited Items The use of the following items are strictly prohibited during performances: Pyrotechnics Firearms Pressurized canisters Any materials deemed Hazardous Flammable liquids or gasses Smoke machines Generators (Gasoline, battery, electric, or manually powered) Lasers Flashcubes (electrical or chemical) Live Animals Powder, dirt, or other substances that linger in the performance area past interval time Helium and helium filled balloons Motorized vehicles (except for motorized wheelchairs used by disabled performers) Penalty: 10.0 points to Disqualification (determined by the T&P, Head Judge or Event Coordinator) Page 10 of 10 Version 1.1

12 American Drum Line Association PO Box , Carlsbad, CA (714)

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