GST BOCES Distance Learning Team GST BOCES Distance Learning Rooms

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1 GST BOCES Distance Learning Rooms Cooper Plains Campus Building 8 Elmira Bush Campus Building 1 Hornell Wildwood Campus Building 1 Instructions Local Presentation Mode Overview: This tutorial will guide you through the process of using the GST BOCES Distance Learning Rooms for local presentations. Handout developed by: Please contact any member of the team for assistance with your use of the rooms.

2 Local Presentation Mode When you enter the Distance Learning Rooms, the equipment you need is situated on the presenter s desk at the front of the room. On the desk you will see a Computer, a small Touch Panel, a Document Camera, and an Extron Control Panel. HP TouchSmart 9300 Touch Panel Document Camera Extron Control Panel The HP TouchSmart is an All in One Computer with touch screen! (See PC description below) The Touch Panel allows you to facilitate Presentations and Video Conference sessions in the DL Room. It also is used to control (Pan,Tilt/Zoom) the cameras, select various image sources for display, mute microphones, and control room volume. You may use the Document Camera to show close up of any document or object. The Extron Control Panel is only used to power the TV monitors in the room on and off. There is also a VGA cable and microphone cable on the countertop in case someone needs to use their own laptop. Powering up the System To power on the large TV monitors in the room, simply press the On button on the Extron Control Panel. The Extron Control Panel is right next to you if you are sitting in the presenter s chair! Elmira Bush Campus Coopers Plains Campus Hornell Wildwood Campus Note: After pressing the ON Button, there is nothing else to press on this unit until you shut down! (No other buttons or dials on this box are functional!) If the Touch Screen is dark, touch anywhere on the screen and it will illuminate.

3 The HP TouchSmart Computer All in One Unit! The whole computer is in this one unit! (see diagrams to the right) Touch Screen Capability This means you can use/control the computer with your finger, like a tablet/ipad. Ports o Blue Ray/DVD/CD o USB o Multi Card Slot o Microphone Jack o Headphone Jack Wireless Keyboard/Mouse Both the keyboard and mouse are wireless and can be used anywhere in the DL Room, within range, to control the computer!

4 Presentation Mode To Present in Local Presentation Mode, Press PRESENTATION on the Touch Panel and then select the source you wish to show on the TV monitor. By clicking PRESENT on the Computer Option, your computer screen will be displayed on the screen. The diagram to the right shows presentation on DocCam or Laptop Mode. Make sure the correct device is chosen to present from!!! Volume Control If there is sound to your presentation, the volume control on the right side of the touch panel will control the volume of your speakers.(shown in the red box) This is the only way you should have to control the Volume!!! (assuming no one has messed with the computer volume itself)

5 Using the Document Camera Using the document camera is a really simple process! 1. Follow the two steps above under Presentation Mode. 2. Push the power button (seen in the blue box) on the document camera. After just a few seconds, the image from the Document Camera is what you should see on the screen! Powering Down the System Powering down the system is an easy process 1. Shut down the computer, if it is on. 2. Turn off the document camera, if it is on 3. Press Stop Presenting, if you are still presenting. 4. In the top left corner of the Touch Panel, press the Shut Down Button. 5. Shut down the Screens by pressing the Off Button on the Extron Control Panel.

GST BOCES Distance Learning Team GST BOCES Distance Learning Rooms

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