Digital Display Client Package

Transcription

1 Digital Display Client Package The Colorado Convention Center (CCC) offers its customers the ability to digitally display their meeting information and company logo in each meeting room which allows flexibility and convenience not offered with traditional printed signs. Our clients may display custom logos, meeting name, and meeting itinerary in each of the meeting rooms as a complimentary service. Room signs are located outside the entrance to each meeting room (100s 700s) and in front of each ballroom (Four Seasons and Mile High) entrance. A 75 digital display, located in the middle wall of the Four Seasons ballroom, is also utilized during events in the ballroom. Free Digital Room Sign Package CCC can to display the following event information: 1) Event Name (From Event Contract) 2) Custom Logo 3) Meeting Name 4) Presenter s Name 5) General Session Information: Itinerary Location Meeting Description

2 Digital Room Signage File Specifications and Instructions File Format Specifications Most image files can be converted to the proper format to be displayed on the room signs; however there is no guarantee in the quality of the conversion. In order to alleviate any potential problems, clients are asked to provide their logo in.png format. CCC can accept most image files but formats such as.jpg do not provide ability for transparency. The logo should be no larger than 1 MB and the height of your image will be adjusted to 300 pixels. Please ensure your image file is at 96 DPI (dots per inch) for best quality. The logo will appear like this: area under your event name. Deadline for Submission All requests for room signs and content data are due five business days prior to your event to ensure sign accuracy. Website Submission Please go to: Log in using the credentials provided to you from your Event Manager. Page 2 of 5

3 Digital Room Signage File Specifications and Instructions Continued Enter your information: EVENT MEETING NAME: (required) EVENT ID: (required) ROOM NUMBER: (required) MEETING TIME: START DATE/TIME: (required) END DATE/TIME: (required) MEETING INFO: PRESENTER S NAME: (optional) MEETING DESCRIPTION: (optional) MEETING LOGO: LOGO UPLOAD: (optional) Hit SUBMIT when finished to preview the room sign. After you click SUBMIT, the next menu will give you options to: Preview, Edit, New and Exit. Page 3 of 5

4 Digital Room Signage File Specifications and Instructions Continued Click preview to see what your room sign will look like. Click edit to edit your room sign. Click new to enter another room sign. Click exit when you are finished. PLEASE NOTIFY YOUR EVENT MANAGER WHEN YOU HAVE SUBMITTED ALL YOUR ROOM SIGNS SO THAT THE EVENT MANAGER CAN APPROVE YOUR SIGNS. After the room signs have been approved, you can edit your entries anytime. You can preview each sign and edit if needed by going to your event URL. Please go to: your Event ID here) Example: If you update a room sign while it is currently displaying the information, it may take up to 10 minutes to refresh. Page 4 of 5

5 FAQ Q: What happens if I do not enter any information for the signs? A: Only your event name will display on the top of the room signs. Q: I want my Event Name different than what is on the contract. Can I do this? A: Yes! Contact your CCC Event Manager with what you want displayed. Q: I want my Event Name to be different in each room. Can I do this? A: No, the Event Name comes from the contract and all room signs will display the same Event Name. Q: I have multiple displays for the same day, can I do this? A: Yes, you will need to fill out a separate entry per display and enter the Start/End times correctly. See below for an example of 2 displays. One being displayed from 8:00 am 10:00 am and second being displayed from 10:00 am 12:00pm. Q: I have a logo. What is the size limit and what format should I use? A: We automatically resize all logos to 300 pixel height so you do not have to worry about the size. Please ensure the logos are smaller than 1MB. We recommend.png files but can also display.jpg files. Q: We want multiple logos to cycle while the meeting is in session. Can we do this? A: Unfortunately, we cannot do this. Limit 1 logo per display session. 4/30/14-RB Page 5 of 5