BRING YOUR EVENT TO LIFE TECHNOLOGY GUIDE

Transcription

1 BRING YOUR EVENT TO LIFE TECHNOLOGY GUIDE

2 CONTENTS TECHNOLOGY AND SUPPORT 4 Introduction 5 Lecterns 6 Intelligent lectern 6 Custom lectern signage 7 Perspex Lectern 7 L20S lectern 7 AMX control system 8 AMX lighting control 9 Presentation display 10 Presentation computer display mode 10 PowerPoint presentation format 11 Presentation computer 12 Connecting your own computer 13 M Connect free WiFi 14 Technology assistance 15 Master control room 15 Pre event assistance 15 Roving technology assistant 15 Dedicated room operators 15 CONVENTION CENTRE 16 Plenary 17 Plenary (combined) 18 Plenary 2 20 Plenary 1 and 3 22 Meeting rooms 24 Cantilevered meeting rooms 25 Small meeting rooms 26 Medium meeting rooms 27 Large meeting rooms 28 Melbourne rooms 30 Melbourne Rooms 1 and 2 30 Melbourne Room 32 Melbourne Room Gala Dinners 34 EXHIBITION CENTRE 36 Clarendon Room 37 Clarendon Meeting Rooms 38 Clarendon Rooms A and B 38 Clarendon Rooms C, D, E and F 40 Clarendon Room G 41 Clarendon Auditorium 42 Exhibition organiser offices 43 EXPANSION 44 Goldfields Theatre 45 Sovereign Room 46 Courtyard Meeting Rooms 47 Eureka Meeting Rooms 48 Hospitality Suites 48 Chairman s Boardroom 49 VIP Suites 49 2

3 ADDITIONAL EQUIPMENT AND SERVICES 50 Additional equipment and services 51 Conferencing equipment 52 Conference timer / speaker's timer 52 Laser pointers 52 Presenter foldback 53 Remote presenter control 53 Event branding 54 Digital totems 54 Banners 54 Lectern signage 55 Internet access 56 M Connect free wi fi 56 Broadband Internet 56 Platinum wi fi 56 Manual control room 57 Multimedia services 58 Camera to screen 58 Video conferencing 58 Webcasting 58 Digital seating plan 59 Room recording 60 Audio recording 60 Broadcast camera recording 61 Main Screen Recording 61 M Channel recording 61 Speakers preparation 62 Live View 63 TECHNICAL CONSIDERATIONS 64 Provision of services 65 External technical production companies 65 Production requirements 65 Technical considerations 66 Banners and sets 66 Broadcasting, recording and media 66 Combining and separating rooms 66 Copyright 67 Electrical equipment 67 Elevated work platforms 67 Fire wardens 68 Hearing assistance 68 Outside broadcast facilities 69 Pyrotechnics 69 Rigging 70 Stage and dance floor 70 Vehicle lifts 71 PRODUCTION PLANNING 72 Production information timeline 73 MCEC technology team 74 Technology Planner 74 Technology services employees 74 Technical Director 74 Duty technicians 74

4 TECHNOLOGY AND SUPPORT

5 INTRODUCTION Melbourne Convention and Exhibition Centre (MCEC) was purpose built as a conference and exhibition venue offering the latest technology with unprecedented flexibility and cost effective delivery options. A cornerstone of our approach is the inclusion of pre installed technology designed to match each meeting space. By taking into account the physical characteristics of each of our meeting rooms, we ve designed the pre installed technology by selecting the most appropriate screen size, projector brightness and speaker placement within every room in order to optimise the visitor experience. Our meeting rooms have the flexibility to include additional projection screens or change room orientation. We have an extensive range of additional equipment and services which can be added to any of our meeting rooms, including full manual room control with dedicated room technicians. We also have in place a comprehensive technology evolution program, so you can be assured that you have the latest professional audio visual (AV) and information technology (IT) equipment whenever you visit the centre. Nobody has a better understanding of our venues and their capabilities than our award winning MCEC technology team. Your Technology Planner will work closely with you to ensure that all of your requirements are met, and that you get the most out of the technology that we have built into our venue. We strive to deliver not only an outstanding event but also value for money for all our customers. GENERAL ENQUIRIES imagine@mcec.com.au Phone: Fax: TECHNOLOGY AND SUPPORT 5

6 LECTERNS INTELLIGENT LECTERN Every Convention Centre meeting room is fully equipped with: screens a sound system a presentation computer with internet access lighting, and 7 an intelligent lectern. The intelligent lectern gives you control over the room s audio visual and lighting systems. Touch a button on the AMX control panel to dim the lights to a preset level and see your presentation in front of you on the easy to view 22" LCD preview monitor. 1 2 AMX control panel Microphones " LCD monitor USB port 3 Reading light switch 7 Laptop recess 4 LED reading light 8 Slide out keyboard 6 TECHNOLOGY AND SUPPORT

7 CUSTOM LECTERN SIGNAGE The front of the intelligent lectern has an inbuilt light box which provides branding options. MCEC can print and supply custom lectern signage for your event. Trim size: 847mm high x 597mm wide Image area: 820mm high x 570mm wide Signage thickness: 0.4mm 0.6mm Please discuss your lectern signage requirements with your Technology Planner or call PERSPEX LECTERN Designed to be sleek and non-intrusive, perspex lecterns (bottom left) are a great option for gala dinners or special events. Used either with or without the included set of 50 free standing microphones, this lectern is sure to impress. L20S LECTERN The custom L20S lectern (above) has been designed for use in Exhibition Centre rooms. Combined with a cabled AMX control panel and 19" LCD preview monitor, the L20S lectern provides the perfect platform for presenters. The L20S lectern has a prelude fabric surface (right) which allows velcro hook attachment of signage to the front panel (840mm high x 540mm wide). MCEC can print and supply custom lectern signage for your event. Please discuss your lectern signage requirements with your Technology Planner or call TECHNOLOGY AND SUPPORT 7

8 AMX CONTROL SYSTEM The vast array of audio visual technology available in MCEC meeting rooms is seamlessly controlled by the AMX control system. A touch screen interface allows you or your presenters to take control of the technology within the room. The AMX control panel also features a technical assistance button, allowing you to instantly connect with trained technicians who can help resolve any issues. These touch panels incorporate sophisticated technology designed to be easy to use and understand. Available in either basic mode or advanced mode, the touch panel lets presenters have full control of their room environment as well as its equipment, including lighting, projection and volume levels. BASIC MODE (DEFAULT SETTING) Technical assistance Volume control Microphone mute Lighting control Screen display control 8 TECHNOLOGY AND SUPPORT

9 ON WORKSHOP PRESENTATION DIM VIDEO OFF AMX LIGHTING CONTROL Meeting room lighting states are controlled by the AMX panel built into the lectern. There are six preset light settings which control both the stage lights and room lights. As well as this pre installed room lighting, there are a number of additional options available each designed to enhance the look of your event. Please discuss your in room and stage lighting requirements with your Technology Planner. On turns on the room lights but keeps the stage lights off. Workshop dims the room lights to 75% and turns the stage lights on. Presentation dims the room lights to 55% and highlights the stage. This allows your audience to focus on the speaker but still refer to notes. Dim Presentation dims the room lights to 10% and highlights the stage. Perfect for when you want your audience to focus on the speaker. Video Presentation dims the room lights to 5% and turns the stage lights off. Off turns all the lights off. ADVANCED MODE Technical assistance Function selection 06/06/2014 MEETING ROOM :25? BASIC ADVANCED TECHNICAL SUPPORT TEMPERATURE CONTROL MUSIC COMPUTER DVD TV CD CAMERA MUSIC SOURCE VOLUME Volume control LIGHTS PLAY BACKGROUND MUSIC 1 BACKGROUND MUSIC 2 ON WORKSHOP STOP BACKGROUND MUSIC 3 BACKGROUND MUSIC 4 MICROPHONE LEVEL PRESENTATION DIM VIDEO OFF Microphone mute Lighting control Function controls TECHNOLOGY AND SUPPORT 9

10 PRESENTATION DISPLAY PRESENTATION COMPUTER DISPLAY MODE Clone mode In clone mode, the view on the main screen is identical to that on the lectern preview monitor when using the included room computer. Clone mode offers presenters a familiar interface for PowerPoint presentations and simplifies the process of accessing hyperlinked websites or playing video clips imbedded in presentations. The display on the main screen is optimised for a laptop computer connection. Whether using the included room computer or your own laptop, the main screen resolution is 1080p (full high definition 1920 x 1080) Lectern preview monitor Main screen Presenter mode In presenter mode, the audience will see the presentation as intended, but on the intelligent lectern preview monitor presenters can view speaker notes and thumbnails of all their slides so they know what is coming up next. The display is optimised for image quality when using the included room computer. Laptop computers can still be connected at the lectern with the image scaled up to 1080p. Whether using the included room computer or your own laptop, the main screen resolution is 1080p (full high definition 1920 x 1080) Lectern preview monitor Main screen 10 TECHNOLOGY AND SUPPORT

11 POWERPOINT PRESENTATION FORMAT All MCEC rooms are equipped with 16:9 aspect ratio (widescreen) data projectors, projection screens, plasma displays and LCD preview monitors. To ensure PowerPoint presentations fill the entire screen, please alter the page setup as shown to the right prior to preparing presentations. Presentations prepared in 4:3 aspect ratio will still be displayed on the screen unaltered. However, as shown in the right hand image below, they will not fill the entire screen. 16:9 presentation on 16:9 screen 4:3 presentation on 16:9 screen TECHNOLOGY AND SUPPORT 11

12 PRESENTATION COMPUTER As part of your room hire, each meeting room at MCEC includes a presentation computer as part of the pre installed technical equipment. This computer has been optimised to provide the best possible image on the in room screen and is provided with an internet connection (256kbps). Please contact your Technology Planner for the most up to date specifications. System specifications CPU Intel Core i5 3.30Ghz Memory 4GB RAM Graphics Card EVGA GT430 1 GB RAM Microsoft Windows 7 PRO 32-bit Windows Internet Explorer Version 8. Media codecs DivX 7.4 Pro Video Codec DivX h.264 Video (decoder) Codec Xvid Video (encoder) Codec ffdshow Video Codec x86 Revision 3958 ffdshow Video Codec x64 Revision 3958 Microsoft - Windows Media 9 Video Codec Flash Video Splitter x86 & x64 AC3Filter 1.63b x86 & x64 AC3File 0.7b x86 & x64 Spdifer 0.3b x86 & x64 DivX ACM Codec 4.1 Lame MP ACM Codec DSP-worx Bass source filter 1.11 Haali Media Splitter 21/11/10 x86 & x64 Matroska Source Splitter x86 & x64 MP4 Source Splitter x86 & x64 MPEG Source Splitter x86 & x64 RealMedia Source Splitter x86 & x64 VSFilter x86 & 2.37 x64 - Subtitle Readers CDXA Reader GSpot Codec Information Appliance 2.70a QuickTime Adobe Flash Version 10 ActiveX K-Lite Codec Pack 7.1. Media players Windows Media Player Version 11 QuickTime Version Adobe Flash Version 10 ActiveX Standalone Flash Player 1.2. VLC Media Player Office and document packages Adobe Reader X Microsoft Word 2016 Microsoft PowerPoint 2016 Microsoft Access 2016 Microsoft Excel 2016 Microsoft Office Tools Microsoft Silverlight Cute PDF Writer 2.8. Miscellaneous Java Version 6 7 Zip 9.2 Microsoft.NET Framework 1.1 Microsoft.NET Framework TECHNOLOGY AND SUPPORT

13 CONNECTING YOUR OWN COMPUTER As part of your room hire, each meeting room at MCEC includes an optimised presentation computer with internet access. However, if you choose to connect your own laptop, there are power, HDMI, VGA and PC audio cables provided at the lectern. To ensure your laptop will integrate with the vision technology in the room, it is essential that: your laptop has a VGA or HDMI output, or you have an adaptor for your device which connects to VGA or HDMI. Lectern PC audio cable VGA cable HDMI cable Connecting an Apple Mac When planning to connect an Apple Mac at the lectern, please ensure you have your video adaptor cable. This cable attaches to the external display out port of your Mac and allows you to connect to the standard VGA or HDMI cable provided at the lectern. This is necessary as different models of Apple Mac tend to require a slightly different adaptor lead. Laptop internet connection If you need an internet connection for your laptop, a separate broadband service will need to be ordered. The price of the service will depend upon the bandwidth you require. TECHNOLOGY AND SUPPORT 13

14 M CONNECT FREE WI-FI This complimentary service is suitable for event attendees to check web based s and basic web browsing. Your Technology Planner will be able to provide a range of cabled and wireless options more suited to event specific requirements. M Connect free Wi-Fi: Is shared by all conference delegates, event attendees and general public in the building during your event. It's not just for event delegates and is not designed to provide a guaranteed number of concurrent users for a particular event in a particular location. Has a maximum bandwidth of 512kbps.^ The actual bandwidth will be influenced by the number and proximity of concurrent users. Requires individual users to subscribe (free of charge) to the service via a log in page and agree to a set of terms and conditions.^^ Users need to re-subscribe (free of charge) to the service after 12 hours, or once the 100MB download limit is reached. Is delivered by in house wireless access points (WAPs) and provides coverage extending throughout the venue including meeting rooms, exhibition bays, the Plenary and all other public spaces. Is suitable for basic internet browsing, web based , Facebook, Twitter, MSN Messenger, Yahoo Messenger, Skype, Google Talk and IMAP/POP3/SMTP . Is not suitable for streaming video, VPN connections, peer to peer file sharing, running internet based workshops or presentations. Operates between 6.00am and 12 midnight. CONNECTING TO M CONNECT Connecting to the wireless network varies depending upon the device being used. Please follow the below steps: 1. Select the M Connect wireless service as you would normally do using your wireless device. 2. Open your preferred internet browser (such as Safari, Firefox or Internet Explorer). 3. The M Connect log in page will appear in your browser (see above). 4. Read the terms and conditions page and choose to agree in order to connect. 5. Click the CONNECT NOW button. 6. Commence using M Connect. ^Wireless is a less secure service and download speeds vary depending on the number of users at any one time. Wireless signal strength can also vary depending on geographical location and other items interfering with the signal. For best results we recommend the use of 5GHz (IEEE n 2009 standard) wireless compatible devices. Previous standards are supported but results can vary in line with the limitations of these standards and associated devices. Customers who require a secure network to download continuous information over a longer period of time are advised to order a dedicated broadband (cabled) service. ^^A full set of MCEC Wireless Terms of Use is available from the MCEC Wireless portal. 14 TECHNOLOGY AND SUPPORT

15 TECHNOLOGY ASSISTANCE MASTER CONTROL ROOM The master control room is the central hub for operating and supporting audio visual, communications and information technology systems. Technicians can monitor each of the spaces in the venue to ensure that all equipment is operating to customer expectations. Technicians can also help customers by either assisting remotely, using the control system remote management capabilities, or by dispatching a roving technician to provide in room assistance as required. The master control room technicians will also have a snapshot of the status of the various technical components within the audio visual systems across the venue. They can monitor device status, and schedule proactive maintenance for serviceable items, ensuring no unnecessary interruptions to customers. In addition to this, the master control room provides a physical customer interface for technical assistance. PRE EVENT ASSISTANCE Included in your room hire charge is 30 minutes of technical assistance at the start of your event. During this time your technician will help you load your presentations and familiarise you with the lectern and the AMX control system. ROVING TECHNOLOGY ASSISTANT Depending on your event, we may recommend that you include roving technology assistants who can manage multiple rooms. These technicians are assigned to your event and will provide fast, dedicated response when required. With the level of technology incorporated into the meeting rooms, a roving technology assistant can manage and provide support to your presenters in up to three rooms. DEDICATED ROOM OPERATORS While the venue s meeting rooms are designed to function without traditional audio visual control equipment at the back of the room and dedicated room operators, there are certain circumstances where this level of control may be required. Technology services has a full range of professional in room control options available with dedicated room operators to meet your specific event requirements. TECHNOLOGY AND SUPPORT 15

16 CONVENTION CENTRE

17 PLENARY Plenary is the centerpiece of Melbourne Convention and Exhibition Centre. With its internationally recognised design, dynamic acoustics and adjustable walls, Plenary is perfect for large events for over 5000 or can be transformed into three self-contained plenaries for more intimate occasions. Plenary can be used for single-speaker presentations, fullscale productions, lavish concerts and even gala dinners with the creation of a flat floor. This space is supported by green rooms and VIP suites so speakers and performers have the preparation areas they need. Plenary with additional screens and production lighting CONVENTION CENTRE 17

18 PLENARY (COMBINED) Plenary is a seat venue with a fan shaped theatre that may be configured in various ways. It can be subdivided into three self contained, acoustically separate theatres which may operate concurrently. It is designed to accommodate anything from simple speaker presentations to full scale concert performances, as well as providing suitable facilities for gala dinners and exhibitions. The stage is adaptable and consists of four lifts which may be tiered or level depending on the requirements of the convention or production. Likewise, the thrust stage apron may become an orchestra pit by lowering its two lifts. The seating arrangements within the space may be varied to cater for cabaret, sporting events, conventions or theatrical productions by utilising the in house system of seat storage and floor movement to create several configurations. Purpose built interpreter booths can be installed within Plenary. Technical equipment Included in the room hire charge is the following pre installed technical equipment in standard configuration. Christie Boxer 4K30 UHD projector (30,000 LUMENS) Widescreen projection screen (10.6m x 6.0m) flown on line 16 (midstage) Tormentor screens 2 x LED screens (4.0m x 2.5m, 6.0mm pitch) Intelligent lectern with 22" LCD preview monitor 2 x lectern microphones Barco ScreenPro 2 vision switcher Holding slide computer Presentation computer with internet access 2 x DVD players Fixed operator master talkback station side of stage with headset 5 x cabled operator talkback belt pack with headset Presenter lighting (square 1 rig) comprising the following control equipment and lighting fixtures: ETC Smartfade 2496 lighting console 12 x Selecon Pacific 80V 1.2kW zooms 14 x ETC 750W Source 4 zooms 18 x Selecon 1.2kW fresnels 24 x Selecon 2kW fresnels 16 x ETC 575W Source 4 PARs 10 x ETC 575W Source 4 Juniors, and Jands HPX12 2.4kW dimmers. Audio control and playback biobox Digico SD11 2 x cd players alternate mix position (conference) Digico SD11 2 x cd players alternate mix position (performance) Digico SD10 2 x cd players Concert and presentation PA system Nexo line array: 24 x Geo D10 cabinets, and 4 x Geo Sub cabinets. stage in fill 6 x Nexo PS8 speakers on main stage fixed tier fill x Nexo PS8 speakers balcony fill x Nexo PS10 speakers Plenary with optional alternate mix position 18 CONVENTION CENTRE

19 Stage measurements and specifications Plenary (combined) Measurement Width of stage overall 34.94m Width between tormentors at setting line 18.10m Depth from setting line to rear wall 12.07m Depth from setting line to upstage tab 11.35m Stage lifts (x4) dimensions 18.00m x 3.02m Height of stage above flat floor (standard) 1.00m Forestage Pit front to setting line 5.35m Proscenium height from raised stage 9.50m Grid height from fixed floor 15.90m Clear height under fly gallery (wings) 5.10m Clear height under fly gallery (upstage) 6.20m Stage rake 0 degrees Surface reconstituted wood fibre (Masonite) painted black PLEASE NOTE: Stage dimensions are approximate and critical measurements should be confirmed on site. The setting line (zero line) of the stage in Plenary is drawn between the downstage corners of the tormentors. Additional equipment Depending on the nature of your event and the level of production involved, it may be necessary to supplement the pre installed technical equipment with additional lighting, sound and vision equipment to meet your specific event requirements. Please discuss your technical requirements with your Technology Planner. Technicians A minimum of two MCEC operators are required to assist with production elements during the event and are additional to the pre installed technical equipment. If you need to bump in production equipment, sets and so on, a minimum of three duty technicians must assist with access, installation and integration of equipment. Control position Control is typically located in the control room at the back of the balcony (audio and lighting) and on the prompt side of stage (vision). An alternate control position can be installed in Plenary to allow audio mixing from within the house. This involves removing seats and installing a control stage complete with operator surround. Labour charges will apply for the relocation of control equipment from standard positions before your event and restoring it to standard positions afterwards. Main screen position The standard position for the main screen is line 16 (midstage). The alternate main screen positions are typically line 3 (downstage) and line 26 (upstage). Labour charges will apply for relocating the screen from the standard position before your event and restoring it to standard position afterwards. CONVENTION CENTRE 19

20 PLENARY 2 Plenary 2 can accommodate anything from simple speaker presentations through to full scale concert performances, as well as providing suitable facilities for gala dinners and exhibitions. The stage is adaptable and consists of four lifts which may be tiered or level depending on the requirements of the convention or production. Likewise, the thrust stage apron may become an orchestra pit by lowering its two lifts. The seating arrangements within the space may be varied to cater for cabaret, sporting events, conventions or theatrical productions by utilising the in house system of seat storage and floor movement to create several configurations. Purpose built interpreter booths can be installed. Technical equipment Included in the room hire charge is the following pre installed technical equipment in standard configuration. Christie Boxer 4K30 UHD projector (30,000 LUMENS) Widescreen projection screen (10.6m x 6.0m) flown on line 16 (midstage) Intelligent lectern with 22" LCD preview monitor 2 x lectern microphones Barco ScreenPro 2 vision switcher Holding slide computer Presentation computer with internet access 2 x DVD players Fixed operator master talkback station side of stage with headset 5 x cabled operator talkback belt pack with headset Presenter lighting (square 1 rig) comprising the following control equipment and lighting fixtures: ETC Smartfade 2496 lighting console 12 x Selecon Pacific 80V 1.2kW zooms 14 x ETC 750W Source 4 zooms 18 x Selecon 1.2kW fresnels 24 x Selecon 2kW fresnels 16 x ETC 575W Source 4 PARs 10 x ETC 575W Source 4 Juniors, and Jands HPX12 2.4kW dimmers. Audio control and playback biobox Digico SD11 2 x cd players alternate mix position (conference) Digico SD11 2 x cd players alternate mix position (performance) Digico SD10 2 x cd players Concert and presentation PA system Nexo line array: 12 x Geo D10 cabinets, and 2 x Geo Sub cabinets. stage in fill 4 x Nexo PS8 speakers on main stage fixed tier fill 6 x Nexo PS8 speakers balcony fill 6 x Nexo PS10 speakers 20 CONVENTION CENTRE

21 Stage measurements and specifications Plenary 2 Measurement Width of stage overall 34.94m Width between tormentors at setting line 18.10m Depth from setting line to rear wall 12.07m Depth from setting line to upstage tab 11.35m Stage lifts (x4) dimensions 18.00m x 3.02m Height of stage above flat floor (standard) 1.00m Forestage Pit front to setting line 5.35m Proscenium height from raised stage 9.50m Grid height from fixed floor 15.90m Stage Clear measurements height under fly and gallery specifications (wings) 5.10m Clear height under fly gallery (upstage) 6.20m Stage rake 0 degrees Surface reconstituted wood fibre (Masonite) painted black PLEASE NOTE: Stage dimensions are approximate and critical measurements should be confirmed on site. The setting line (zero line) of the stage in Plenary is drawn between the downstage corners of the tormentors. Additional equipment Depending on the nature of your event and the level of production involved, it may be necessary to supplement the pre installed technical equipment with additional lighting, sound and vision equipment to meet your specific event requirements. Please discuss your technical requirements with your Technology Planner. Technicians A minimum of two MCEC operators are required to assist with production elements during the event and are additional to the pre installed technical equipment. If you need to bump in production equipment, sets and so on, a minimum of three duty technicians must assist with access, installation and integration of equipment. Plenary 2 with optional conference accessories and lighting Control position Control is typically located in the control room at the back of the balcony (audio and lighting) and on the prompt side of stage (vision). An alternate control position can be installed in Plenary 2 to allow audio mixing from within the house. This involves removing seats and installing a control stage complete with operator surround. Labour charges will apply for the relocation of control equipment from standard positions before your event and restoring it to standard positions afterwards. Main screen position The standard position for the main screen is line 16 (midstage). The alternate main screen positions are typically line 3 (downstage) and line 26 (upstage). Labour charges will apply for relocating the screen from the standard position before your event and restoring it to standard position afterwards. CONVENTION CENTRE 21

22 Plenary 1 PLENARY 1 AND 3 Plenary 1 and 3 are designed to accommodate a simple speaker presentation through to small concert performances and dinners as well as providing suitable facilities for exhibitions. The seating arrangements within the space may be varied to cater for cabaret, conventions or diners by using the in house system of seat storage and floor movement to create several configurations. Purpose built interpreter booths exist for installation. Technical equipment Included in the room hire charge is the following pre installed technical equipment in standard configuration. Christie Boxer 4K30 UHD projector (30,000 LUMENS) Widescreen projection screen (8.3 x 4.8m) Intelligent lectern with 22" LCD preview monitor 2 x lectern microphones Barco ScreenPro 2 vision switcher Holding slide computer Presentation computer with internet access 2 x DVD players Fixed operator master talkback station side of stage with headset 5 x cabled operator talkback belt pack with headset Presenter lighting (square 1 rig) comprising the following control equipment and lighting fixtures: ETC Smartfade 2496 lighting console 6 x Selecon Pacific 80V 1.2kW zooms 6 x ETC 750W Source 4 zooms 4 x ETC 575W Source 4 Juniors 6 x Selecon 650W fresnels, and Jands HPX12 2.4kW dimmers. Audio control and playback biobox Digico SD11 2 x cd players alternate mix position (conference) Digico SD11 2 x cd players alternate mix position (performance) Digico SD10 2 x cd players Concert and presentation PA system Nexo line array: 8 x Geo D10 cabinets 2 x Geo S12 cabinets, and 2 x Geo Sub cabinets. stage in fill 4 x Nexo PS8 speakers on main stage fixed tier fill 4 x Nexo PS8 speakers balcony fill 4 x Nexo PS10 speakers 22 CONVENTION CENTRE

23 Plenary 3 with custom stage lighting and alternate control position Stage measurements and specifications Plenary 1 and 3 Measurement Width of stage at widest point (down stage) 17.5m Width of stage at narrowest point (up stage) 10.2m Depth at centre line from edge 9.0m Height of stage above flat floor (standard) 1.0m Grid height from stage 9.5m Stage rake 0 degrees Surface black carpet laid on reconstituted wood fibre (plywood) PLEASE NOTE: Stage dimensions are approximate and critical measurements should be confirmed on site. The setting line (zero line) of the stage in Plenary is drawn between the downstage corners of the tormentors. Additional Equipment Depending on the nature of your event and the level of production involved, it may be necessary to supplement the pre installed technical equipment with additional lighting, sound and vision equipment to meet your specific event requirements. Please discuss your technical requirements with your Technology Planner. Technicians A minimum of two MCEC operators are required to assist with production elements during the event and are additional to the pre installed technical equipment. If you need to bump in production equipment, sets and so on, a minimum of two duty technicians must assist with access, installation and integration of equipment. Control position Plenary 1 control is typically located in the control room at the back of the balcony (audio and lighting) and on the prompt side of stage (vision). Plenary 3 control is typically located in the control room at the back of the balcony (audio and lighting) and on the opposite prompt side of stage (vision). An alternate control position can be installed in the theatre to allow audio mixing from within the house. This involves removing seats and installing a control stage complete with operator surround. Labour charges will apply for the relocating of control equipment from standard positions before your event and restoring it to standard positions afterwards. CONVENTION CENTRE 23

24 MEETING ROOMS There are 32 meeting rooms at the Convention Centre offering spaces for meetings, conferences, dinners and presentations. Many options exist for dividing or combining rooms to provide spaces that meet the needs of customers and their attendees. Several of the premier rooms are cantilevered over the forecourt and offer views of the Yarra River and the city beyond. We provide the highest standards in meeting and event technology, inbuilt into every meeting room, so organisers and guest speakers benefit from unprecedented capabilities. Our team of sales and production planners work exclusively in the venue and have an extensive knowledge of its technical infrastructure and capabilities. Our experience allows us to design creative and cost effective solutions for your event. Large combined room with custom room and stage lighting 24 CONVENTION CENTRE

25 CANTILEVERED MEETING ROOMS There are two cantilevered meeting rooms located on Level 1 and four located on Level 2. Cantilevered meeting rooms (typical dimensions) Width varies Length varies Height 4.0m Combining rooms Cantilevered meeting rooms cannot be joined together. Alternate configuration There is no alternate configuration for cantilevered meeting rooms. Technical equipment Included in the room hire charge is the following pre installed technical equipment in standard configuration. 103" Panasonic HD plasma screen Room control system (AMX) Intelligent lectern with 22" LCD preview monitor 2 x lectern microphones Presentation computer with internet access Blu-ray/DVD player (remote access) Speech and multimedia PA system: JBL ceiling speakers for speech, and Jamo 5.1 surround sound multimedia speakers. CONVENTION CENTRE 25

26 SMALL MEETING ROOMS There are four small meeting rooms located on Level 1. Small meeting rooms (typical dimensions) Width 8.5m Length 9.0m Height 4.0m Technical equipment Included in the room hire charge is the following pre installed technical equipment in standard configuration. HD data projector Projection Design F35 (7500 ANSI lumens) Widescreen motorised projection screen (2.6m x 1.5m) Room control system (AMX) Intelligent lectern with 22" LCD preview monitor 2 x lectern microphones Presentation computer with internet access Blu ray/dvd player (remote access) Presenter lighting (2 x track spots, 2 x 300W fresnels) Preset room and presenter lighting levels Speech and multimedia PA system: JBL ceiling speakers for speech, and Nexo PS8 stereo speakers for multimedia. Combining rooms Small meeting rooms can be joined together to form one larger room. In this combined mode the room uses dual projection with the same image displayed on both screens. Please see page 66 of this document for additional information on combining and separating rooms. Alternate configuration Small meeting rooms can also be configured with the room's orientation rotated 90 degrees. In this alternate configuration there is only one projection screen in combined mode. Labour charges apply for the re configuration of the room before your event and restoration afterwards. 26 CONVENTION CENTRE

27 MEDIUM MEETING ROOMS There are two medium meeting rooms located on Level 1 and six located on Level 2. Medium meeting rooms (typical dimensions) Width 7.0m Length 15.0m Height 5.0m Combining rooms Medium meeting rooms cannot be joined together. Alternate configuration Medium meeting rooms can also be configured in an alternate configuration with the room's orientation rotated 90 degrees. Labour charges apply for the reconfiguration of the room before your event and restoration afterwards. Technical equipment Included in the room hire charge is the following pre installed technical equipment in standard configuration. HD data projector Projection Design F35 (7500 ANSI lumens) Widescreen motorised projection screen (4.0m x 2.3m) Room control system (AMX) Intelligent lectern with 22" LCD preview monitor 2 x lectern microphones Presentation computer with internet access Blu-ray/DVD player (remote access) Presenter lighting (2 x track spots, 2 x 300W fresnels) Preset room and presenter lighting levels Speech and multimedia PA system: JBL ceiling speakers for speech, and Nexo PS8 stereo speakers for multimedia. CONVENTION CENTRE 27

28 LARGE MEETING ROOMS There are four large meeting rooms located on Level 1 and eight located on Level 2. Large meeting rooms (typical dimensions) Width 12.0m Length 20.0m Height 5.0m Combining rooms Large meeting rooms can be joined together to form one larger room. In this combined mode the room uses dual projection with the same image displayed on both screens. Please see page 66 of this document for additional information on combining and separating rooms. Alternate configuration Large meeting rooms can also be configured in an alternate configuration with the room's orientation rotated 90 degrees. In this alternate configuration there is only one projection screen in combined mode. Labour charges apply for the re configuration of the room before your event and restoration afterwards. Technical equipment Included in the room hire charge is the following pre installed technical equipment in standard configuration. HD data projector Projection Design F85 (10000 ANSI lumens) Widescreen motorised projection screen (4.4m x 2.5m) Room control system (AMX) Intelligent lectern with 22" LCD preview monitor 2 x lectern microphones Presentation computer with internet access Blu-ray/DVD player (remote access) Presenter lighting (2 x track spots, 2 x 300W fresnels) Preset room and presenter lighting levels Speech and multimedia PA system: JBL ceiling speakers for speech, and Nexo PS10 stereo speakers for multimedia. 28 CONVENTION CENTRE

29 Large combined room with additional stage and production lighting Large combined room with manual control, drapes and additional lighting CONVENTION CENTRE 29

30 MELBOURNE ROOMS MELBOURNE ROOM 1 AND MELBOURNE ROOM 2 These rooms are located on Level 2 and can be combined to form the Melbourne Room. Melbourne Room 1 and Melbourne Room 2 Width 28.0m Length 42.0m Height 8.5m Conference package technical equipment Included in the room hire charge for conferences in Melbourne Room 1 or 2 is the following pre installed technical equipment in standard configuration. 1 x HD data projector Panasonic PT DZ21K2E (20,000 ANSI Lumens) 1 x widescreen motorised projection screen (5.4m x 3m) Room control system (AMX) Intelligent lectern with 22" LCD preview monitor 2 x lectern microphones Presentation computer with internet access Blu ray/dvd player (remote access) Presenter lighting (2 x Selecon Pacific 1.2kW profiles, 4 x 1.2kW fresnels) Preset room and presenter lighting levels Speech PA system JBL ceiling system Meyer multimedia and presentation PA system: Meyer Galileo loudspeaker management system 3 x Meyer UPQ powered speakers (stage line) 3 x Meyer UPA 2P powered speakers (stage line in fill) 3 x Meyer UPA 1P powered speakers (delay line) 2 x Meyer 700 HP subwoofer speakers, and 2 x Meyer UPM powered speakers (stage in fill). During set-up, pack-down, rehearsal and show times there is a minimum requirement of two MCEC operators or two Duty Technicians to attend. 30 CONVENTION CENTRE

31 Expo package technical equipment Included in the room hire charge for expos in Melbourne Room 1 or 2 is the following pre installed technical equipment in standard configuration. Vision 2 x HD data projectors Panasonic PT DZ21K2E (20,000 ANSI Lumens) 2 x widescreen motorised projection screen (5.4m x 3m) Presentation computer (access via lectern) Blu-ray/DVD player (remote access via lectern) The intelligent lectern is the control centre for audio and vision equipment in Melbourne Room 1 or 2. It allows you to make announcements, adjust your background music and control your on screen content. Whether you need to display your event logo, make housekeeping announcements or run a sponsors loop, the pre installed audio and vision equipment provides you with a variety of options. Audio Intelligent lectern with room control system (AMX) 2 x lectern microphones Speech and announcement PA system Background music channels (access via lectern) CONVENTION CENTRE 31

32 MELBOURNE ROOM The Melbourne Room is located on Level 2 and comprises Melbourne Room 1 and Melbourne Room 2 in combined configuration. Melbourne Room Width 56.0m Length 42.0m Height 8.5m Conference package Included in the room hire charge for conferences in the Melbourne Room is the following pre installed technical equipment in standard configuration. 2 x HD data projectors Panasonic PT DZ21K2E (20,000 ANSI Lumens) 2 x widescreen motorised projection screen (5.4m x 3m) Room control system (AMX) Intelligent lectern with 22" LCD preview monitor 2 x lectern microphones Presentation computer with internet access Presenter lighting (4 x Selecon Pacific 1.2kW profiles, 8 x 1.2kW fresnels) Preset room and presenter lighting levels Meyer multimedia and presentation PA system: Meyer Galileo loudspeaker management system 6 x Meyer UPQ powered speakers (stage line) 6 x Meyer UPA 2P powered speakers (stage line in fill) 6 x Meyer UPA 1P powered speakers (delay line) 4 x Meyer 700 HP subwoofer speakers, and 2 x Meyer UPM powered speakers (stage in fill). During set-up, pack-down, rehearsal and show times there is a minimum requirement of two MCEC operators or two Duty Technicians to attend. 32 CONVENTION CENTRE

33 Expo package Included in the room hire charge for expos in the Melbourne Room is the following pre installed technical equipment in standard configuration. Vision: 4 x HD data projectors Panasonic PT DZ21K2E (20,000 ANSI Lumens) 4 x widescreen motorised projection screen (5.4m x 3m) Presentation computer (access via lectern) Blu-ray/DVD player (remote access via lectern) The intelligent lectern is the control centre for audio and vision equipment in the Melbourne Room. It allows you to make announcements, adjust your background music and control your on screen content. Whether you need to display your event logo, make housekeeping announcements or run a sponsors loop, the pre installed vision equipment provides you with a variety of options. Audio: Intelligent lectern with room control system (AMX) 2 x lectern microphones Speech and announcement PA system Background music channels (access via lectern) CONVENTIONCENTRE 33

34 MELBOURNE ROOM GALA DINNERS The Melbourne Room is a unique and flexible function space. We can create and design an exclusive audio, visual and lighting production package specifically for your event. Our team of Technology Planners has a vast knowledge of the venue, its technical infrastructure and capabilities. Our experience allows us to design creative and cost effective solutions in line with your budget and overall event design. Vision Melbourne Rooms have multiple screen size options and flexible screen locations. We can accommodate a range of room orientations and layouts ensuring unobstructed sight lines for all your guests. Lighting With our leading lighting infrastructure we can create an atmosphere and colour theme to enhance any occasion. We can style and integrate the lighting design to enhance corporate branding or your overall event design. Audio and entertainment We can work with you and/or communicate directly with your entertainment acts to determine and accommodate their specific production requirements. We have a selection of digital audio and lighting production packages suitable for intimate soloists and performers through to larger scale dinner bands. 34 CONVENTION CENTRE

35 Event design Incorporating the architectural features of the room, we can help you maximise the potential of the space and create a unique event design. Your Technology Planner can help you create a sense of occasion. We welcome partnerships with your preferred provider for centrepieces, theming elements and props; alternatively we can recommend a number of theming suppliers with whom we can collaborate. It's never too soon to start planning the production for your gala dinner. We welcome the opportunity to discuss the details of your event and work with you to provide a tailored proposal and quotation. Technicians During set-up, pack-down, rehearsal and show times there is a minimum requirement of two MCEC operators or two Duty Technicians to attend. Please discuss your requirements with your Technology Planner or call CONVENTION CENTRE 35

36 EXHIBITION CENTRE

37 Clarendon Room with custom dinner lighting package and production audio CLARENDON ROOM The Clarendon Room offers sweeping views of the Yarra River and the city skyline and is perfect for smaller dinners, lunches or stand up events. Clarendon Room has no pre installed technical equipment supplied with the room. The space can be customised to suit your event. The following optional equipment packages provide a starting point. Background music only Distributed ceiling speaker system, amplifier, audio mixer, CD player and program music. Speeches As above plus a standard L20S lectern with microphone. A room operator is required. Custom presentation solutions Our team of Technology Planners can help you design a custom presentation solution tailored to meet your specific event requirements. Technicians An MCEC duty technician must be present during set up and pack down of audio-visual production and lighting equipment. Room operators may be required depending on your event and the level of production and complexity involved. Speeches and PowerPoint presentation As above plus 2 x 65 LCD screens. A room operator is required. EXHIBITION CENTRE 37

38 CLARENDON MEETING ROOMS There are seven Clarendon meeting rooms within the Exhibition Centre, four on level two and three on level five. They offer flexible spaces for meetings, conferences, presentations and dinners. Clarendon Room B Clarendon Room A CLARENDON ROOMS A AND B There are two flexible meeting rooms on Level 5 located adjacent to the Clarendon Room. Included in the room hire charge is the following pre installed technical equipment in standard configuration. HD data projector Projection Design F85 (10000 ANSI lumens). Widescreen motorised projection screen (4.6m x 2.6m). Room control system (AMX). L20S lectern c/w 19" LCD preview monitor. 2 x lectern microphones. Presentation computer with internet access. DVD player (remote access). Speech and multimedia PA system: ceiling speakers for speech, and Nexo PS10 stereo speakers for multimedia. Single room configuration 38 EXHIBITION CENTRE

39 Combining rooms Clarendon Room A and Clarendon Room B can join together to form one larger room. In this combined mode Clarendon Room A&B uses dual projection with the same image displayed on both screens. Please see page 66 of this document for additional information on combining and separating rooms. Alternate configuration There is no alternate configuration for Clarendon Room A, Clarendon Room B or Clarendon Room A&B Combined. Combined room configuration EXHIBITION CENTRE 39

40 CLARENDON ROOMS C, D, E AND F There are four meeting rooms on Level 2 located adjacent to the Clarendon Auditorium. Included in the room hire charge is the following pre installed technical equipment in standard configuration. HD data projector Projection Design F35 (7500 ANSI lumens). Widescreen motorised projection screen (2.6m x 1.5m). Room control system (AMX). L20S lectern c/w 19" LCD preview monitor. 2 x lectern microphones. Presentation computer with internet access. DVD player (remote access). Speech and multimedia PA system: Ceiling speakers for speech, and JBL stereo speakers for multimedia. Presenter lighting (2 x track lights). Clarendon Rooms C, D, E and F single room configuration 40 EXHIBITION CENTRE

41 Clarendon Rooms D and E can be joined together to form one larger room. In this combined mode the room uses a single projector as indicated in the plan below. This is considered the standard configuration for the combined room. Please see page 66 of this document for additional information on combining and separating rooms. Clarendon Room D&E combined room configuration CLARENDON ROOM G Clarendon room G is located on ground level of the Exhibition Centre. Included in the room hire charge is the following pre-installed technical equipment in standard configuration. 80 NEC LCD Display. Room control system (AMX). L20S lectern c/w 19" LCD preview monitor. 2 x lectern microphones. Presentation computer with internet access. DVD player (remote access). Speech and multimedia PA system: Ceiling speakers for speech, and Stereo speakers for multimedia. Room lighting control (AMX). Clarendon room G set in individual theatre. EXHIBITION CENTRE 41

42 CLARENDON AUDITORIUM The Clarendon Auditorium is located on Level 2. Technical equipment Included in the room hire charge is the following pre installed technical equipment in standard configuration. Barco RLM W8 High Definition Widescreen Data Projector (8000 ANSI Lumens) Widescreen projection screen (4.6m x 2.6m) L20S lectern with 19" LCD preview monitor 2 x lectern microphones. Barco Screen Pro II and controller DVD player CD player Holding slide computer Presentation computer with internet access Speech and multimedia PA system: Digico S21 Digital Audio console 3 x L-Acoustic MTD112b (stage line) 2 x L-Acoustic MTD112b (delay line) 4 x JBL Control 1 (stage in fill), and 2 x L-Acoustic SB118 sub cabinets. Presenter and stage lighting: ETC Smartfade 2496 Lighting console 8 x 650W Acclaim profiles 8 x 650W fresnels front wash 8 x 650W fresnels back wash, and 2 x 650W fresnels Q & A position spot lighting. Additional equipment Depending on the nature of your event and the level of production involved, it may be necessary to supplement the pre installed technical equipment with additional lighting, sound and vision equipment to meet your specific event requirements. Please discuss your technical requirements with your Technology Planner. Technicians A minimum of one MCEC operator is required to assist with production elements during the event and is additional to the pre installed technical equipment. Additional operators may be required depending on the complexity of your event and the level of production involved. Control position Control is typically located in the control room at the back of the tiered seating. Stage measurements and specifications for Clarendon Auditorium. Clarendon Auditorium Measurement Width of stage 14.00m Depth of stage 3.60m Height of raised stage 0.33m Stage rake 0 degrees Surface black carpet laid on reconstituted wood fibre (plywood) 42 EXHIBITION CENTRE

43 EXHIBITION ORGANISER OFFICES Organisers running events in Exhibition Centre Bays are provided with access to a public address system designed for background music and general announcements. This system is provided as part of the pre installed technology and can be customised to ensure coverage through all the bays included in your space hire plan. PA system control The public address system is controlled by a bays PA module that is installed in your nominated organiser s office. The module comes complete with desk mounted microphone designed for general announcements and a multi disc CD player for background music. Provision has also been made for you to connect a personal media player, e.g. ipod. This can be connected via the mini jack connection provided on the left side of the cabinet. EXHIBITION CENTRE 43

44 EXPANSION AVAILABLE FROM 1 JULY 2018

45 GOLDFIELDS THEATRE A versatile 1,000 seat theatre with fully automated retractable seats and adjustable acoustically treated walls. Perfect for education sessions and keynote speakers, it offers the latest technology and rigging facilities. Room Length Width Height Goldfields Theatre 39m 33.5m 11.5m Pre-installed technology Included in the room hire charge is the following pre installed technical equipment in standard configuration. 1x Panasonic PT-RQ32KE 4K Laser Phosphorus Projector (32,000 Lumens) 1x widescreen projection screen (14.5m x 8.1m) AMX touch panel room control system Intelligent lectern with 22 LCD preview screen and 2x fixed microphones Barco S3 vision switcher Holding slide computer Presentation computer with internet access Media player Fixed operator master talkback station with headset 5 x cabled operator talkback belt pack with headset 1 x fixed master station with headset 3 x cabled belt pack with headset 2 x wireless belt pack with headset Presenter and stage lighting including: 16 x Moving light fixtures (Stage wash, spots and banners) 1 x Moving light console Audio control and playback includes: Digico SD9 audio console Digico SD rack Multimedia and presentation PA system includes: Nexo Line Array Stageright Z system stage (16m x 5m) 2 x Stairs with handrails 1 x Accessible ramp Additional equipment Depending on the nature of your event and the level of production involved, it may be necessary to supplement the pre installed technical equipment with additional lighting, sound and vision equipment to meet your specific event requirements. Please discuss your technical requirements with your Technology Planner. Technicians During set-up, pack-down, rehearsal and show times there is a minimum of three MCEC operators/duty Technicians that are required to assist with the production elements and are additional to the pre-installed technical equipment. Additional operators/technicians may be required depending on the complexity of your event and the level of production involved. Control position Goldfields Theatre does not have a fixed control position (bio box). Control positions are located on OP of stage, front of house on the floor and at the rear of the seating system. A row of Stageright Z decks is placed to create a level platform that measures approximately 8.2m x 1.8m. EXPANSION 45

46 SOVEREIGN ROOM Elegant and highly versatile, the Sovereign Room is perfect for gala dinners and banquets up to 450 people and business events or meetings up to 790 people. The space incorporates leading technology, a stunning feature ceiling and access to an outdoor terrace and VIP lounges. We can create and design an exclusive audio, visual and lighting production package specifically for your event. Our team of Technology Planners has a vast knowledge of the venue, its technical infrastructure and capabilities. Our experience allows us to design creative and cost effective solutions in line with your budget and overall event design. Room Length Width Height Sovereign Room 33m 27m 6.3m Pre-installed technology Included in the room hire charge is the following pre installed technical equipment in standard configuration. 2x 4K laser phosphorus projectors (13,000 Lumens) 2x widescreen projection screens (4.4m x 2.4m) AMX touch panel room control system Intelligent lectern with 22 LCD preview screen and 2x fixed microphones Barco S3 vision switcher Holding slide computer Presentation computer with internet access Media player Preset room and presenter lighting levels Presenter and stage lighting including: 12 x Profiles (Stage Wash) 6 x Profiles (Spots and Banners) 1 x Moving light console Audio control and playback 1 x Digico SD9 Console 1 x Digico SD rack Multimedia and presentation PA system Stageright Z system stage (7.2 x 4.8m) 2 x Stairs with handrails Control Position The Sovereign Room does not have a fixed control position (bio box). Control positions are available both side of stage and at the rear of the room. Vision The Sovereign Room has multiple screen size options and flexible screen locations. We can accommodate a range of room orientations and layouts ensuring unobstructed sight lines for all your guests. Lighting With our leading lighting infrastructure we can create an atmosphere and colour theme to enhance any occasion. We can style and integrate the lighting design to enhance corporate branding or your overall event design. Audio and entertainment We can work with you and/or communicate directly with your entertainment acts to determine and accommodate their specific production requirements. We have a selection of digital audio and lighting production packages suitable for intimate soloists and performers through to larger scale dinner bands. Event design Incorporating the architectural features of the room, we can help you maximise the potential of the space and create a unique event design. Your Technology Planner can help you create a sense of occasion. We welcome partnerships with your preferred provider for centrepieces, theming elements and props; alternatively we can recommend a number of theming suppliers with whom we can collaborate. It's never too soon to start planning the production for your gala dinner. We welcome the opportunity to discuss the details of your event and work with you to provide a tailored proposal and quotation. Technicians During set-up, pack-down, rehearsal and show times there is a minimum of two MCEC operators/duty Technicians that are required to assist with the production elements and are additional to the pre-installed technical equipment. Please discuss your requirements with your Technology Planner or call EXPANSION

47 COURTYARD MEETING ROOMS Our Courtyard meeting rooms are designed especially for intimate meetings, presentations or dinners, and are filled with plenty of natural light from the accessible outdoor courtyard. Courtyard Rooms 1 and 2 can be used individually or combined. The spaces are divided using operable walls. Room Length Width Height Courtyard Room m 9.9m 3m Courtyard Room m 9.9m 3m Pre-installed Technology Included in the room hire charge is the following pre installed technical equipment in standard configuration in each room. 1 x Panasonic TH-98LQ70LW 98 inch LED LCD panel AMX touch panel room control system Intelligent lectern with 22 LCD preview screen and 2x fixed microphones Presentation computer with internet access Media player Presenter lighting Preset room and presenter lighting levels Speech and multimedia PA system Distributed ceiling speakers for speech 2 x Tannoy VLS15W column loudspeakers Combining rooms The two Courtyard meeting rooms can join together to form one larger room. In this configuration there is one LCD screen on either end that can act as the presentation end in combined mode. Please see page 66 of this document for additional information on combining and separating rooms. Labour charges apply for room turnarounds within the same day. Alternate configuration There is no alternate configuration for individual or combined Courtyard Meeting Rooms. EXPANSION 47

48 EUREKA MEETING ROOMS Make a big impression with our Eureka meeting rooms. Highly versatile, they re perfect for corporate presentations or dinners for up to 182 people. These rooms are flexible and can be opened into an adjacent room to form a larger space. Eureka meeting rooms 1, 2, 3 can be used individually or combined in a number of different configurations. The spaces are divided using operable walls. Room Length Width Height Eureka Meeting Room m 9.9m 5m Eureka Meeting Room m 9.9m 5m Eureka Meeting Room m 9.9m 5m Eureka Meeting Room 18.2m 29.9m 5m Pre-installed Technology Included in the room hire charge is the following pre installed technical equipment in standard configuration in each room. 1x Digital Projection Hilite 4K Laser Phosphorus Projector (10,000 Lumens) 1x Widescreen Projection Screen (4.4 Wide, 16:9 Ratio) AMX touch panel room control system Intelligent lectern with 22 LCD preview screen and 2x fixed microphones Presentation computer with internet access Media player Presenter lighting (1 x Selecon profile track lighting, 1 x Selecon fresnel track lighting) Preset room and presenter lighting levels Speech and multimedia PA system Distributed ceiling speakers for speech 2 x Nexo PS10 multimedia playback Combining rooms The Eureka meeting rooms can join together to form one larger meeting room. In this combined mode the Eureka meeting rooms use dual or triple projection with the same image displayed on all screens. Please see page 66 of this document for additional information on combining and separating rooms. Labour charges apply for room turnarounds within the same day. Alternate configuration There is one additional screen on the western wall of Eureka meeting room 1 that can be configured in an alternate configuration with the room's orientation rotated 90 degrees. In this alternate configuration there is only one projection screen in combined mode. This is the only room that can be rotated. Labour charges apply for the re configuration of the room before your event and restoration afterwards. 48 EXPANSION

49 HOSPITALITY SUITES CHAIRMAN S BOARDROOM Hospitality Suites 6 and 7 can be used individually or combined. The spaces are divided using operable walls. Hospitality Suite 8 is an individual room. Room Length Width Height Hospitality Suite m 9.2m 3m Hospitality Suite m 9.2m 3m Hospitality Suite m 9.2m 3m Pre-installed Technology Included in the room hire charge is the following preinstalled technical equipment in standard configuration in each room. AMX touch panel room control system Distributed ceiling speakers for background music Infrastructure to allow easy integration with portable equipment EG: LCD screen, lectern. The Chairman s Boardroom is a dedicated informal boardroom. Room Length Width Height Chairman s Boardroom 8m 5.1m 3m* Pre-installed Technology Included in the room hire charge is the following preinstalled technical equipment in standard configuration in each room. 1 x Samsung HG49AE inch LCD Screen AMX touch panel room control system. VIP SUITES VIP Suites 1 and 2 can be used individually or combined. The spaces are divided using operable walls. Room Length Width Height VIP Suite 1 8.3m 8.2m 3m VIP Suite 2 8.3m 8.2m 3m Pre-installed Technology Included in the room hire charge is the following preinstalled technical equipment in standard configuration in each room. AMX touch panel room control system Distributed ceiling speakers for background music Infrastructure to allow easy integration with portable equipment EG: LCD screen, lectern. EXPANSION 49

50 ADDITIONAL EQUIPMENT AND SERVICES

51 ADDITIONAL EQUIPMENT AND SERVICES In addition to the comprehensive range of pre installed technical equipment in meeting rooms, MCEC offer a wide ranging selection of additional audio visual equipment and lighting upgrade options at competitive rates. Additional equipment and services include: whiteboards and flipcharts lapel microphones remote presenter control Q&A microphones head table microphones presenter foldback screens manual room control video conferencing, and room lighting options. For more information on equipment and services not listed in this section, please contact your Technology Planner or call ADDITIONAL EQUIPMENT AND SERVICES 51

52 CONFERENCING EQUIPMENT CONFERENCE TIMER / SPEAKER'S TIMER This easy to use conference timer is ideal for managing speaker presentation timings during a breakout session or keynote address. Operation is simple and has been designed so that a session chairperson can gain a quick understanding of the timer's functions with clearly labelled Start/Pause and Stop buttons. The timer displays and counts down presentation time in minutes on a large 20mm LED remote display which can be located at the lectern. When the remaining time passes below one minute, the unit counts down in seconds. The remote display also incorporates two warning lights to provide a traffic signal like visual confirmation of the time remaining, allowing presenters to synchronise their final remarks. LASER POINTERS Laser pointers have the potential to cause eye injury. Regulations were introduced by the Victorian Government under the Control of Weapons (Amendment) Regulations 1998 to reduce the risks posed to public safety by the potential misuse of laser pointers. Under these regulations it is prohibited to import, sell, manufacture, possess and use laser pointers which emit a laser beam with an accessible emission limit greater than 1mW and penalties for their possession and use do apply. Laser pointers of class 1 or class 2 are permitted. All laser pointers supplied by MCEC are limited to the maximum output permitted by regulations and are categorised as class 2 laser products. 52 ADDITIONAL EQUIPMENT AND SERVICES

53 REMOTE PRESENTER CONTROL Taking control of your presentation has never been easier with MCEC's range of remote presenter control options. Whether you need to control a single computer or three computers simultaneously, we have a solution that gives your presenter complete wired or wireless control. PRESENTER FOLDBACK SCREENS Vision foldback screens can be added to allow head table panel members or roving presenters to clearly see on screen content. The 40" LED LCD screens sit on custom stands designed by technology services. These stands allow perfect height and viewing angle adjustment while providing a clean and discreet footprint in the room. ADDITIONAL EQUIPMENT AND SERVICES 53

54 Digital totem EVENT BRANDING DIGITAL TOTEMS There are four Digital Totems located in MCEC foyers. The Digital Totems have been installed at key locations and are an important element of our venue wayfinding system. Two sides of the Digital Totems are fitted with printed directional signage to assist visitors to the Convention Centre. The other two sides are fitted with LCD screens that can be used to display custom content. Use of the Digital Totems LCD screens to display custom content is based on your space hire and charge plan and access charges apply. Your Technology Planner will be able to assist you with any enquiries relating to the Digital Totems. BANNERS There is a range of options available for hanging banners in MCEC meeting rooms, Melbourne Room and Plenary. Your Technology Planner will be able to help you determine the most cost effective locations and suggest possible banner sizes. Suggested banner location in Plenary 2 Suggested banner location in Melbourne Room 1 YOUR BRAND HERE YOUR BRAND HERE 54 ADDITIONAL EQUIPMENT AND SERVICES

55 LECTERN SIGNAGE MCEC can print, supply and install custom lectern signage for your event. Please discuss your lectern signage requirements with your Technology Planner or call Intelligent Lectern The front of the intelligent lectern has an inbuilt light box which provides branding options. Backlit print dimensions Trim size: 847mm high x 597mm wide Image area: 820mm high x 570mm wide Signage thickness: 0.4mm - 0.6mm The lectern uses a magnetic snap lock system to hold your backlit print in place so there's no need to supply any fixings. Exhibition Centre Lectern The L20S lectern has a prelude fabric surface which allows velcro hook attachment of signage to the front panel (840mm high x 540mm wide). ADDITIONAL EQUIPMENT AND SERVICES 55

56 INTERNET ACCESS M CONNECT FREE WI-FI Visitors to MCEC have access to free wireless internet. This service is shared by attendees throughout the venue. Event organisers can also choose a platinum wireless service designed specifically for their delegates or high speed broadband to any space at MCEC. Your Technology Planner will be able to help you determine the best available solution to meet your event specific requirements. BROADBAND INTERNET High speed broadband (cabled) internet access can be provided to any space at MCEC. This includes Exhibition Centre Bays and Convention Centre foyers. Services range in price depending on the duration the service is provided and the required bandwidth. The following table provides a sample of services available. Custom services can be provided to meet larger bandwidth or download requirements. Data usage To periodically check your usage, simply connected to your MCEC broadband service and enter into your browser Once your download allowance is reached, excess data is charged at $0.05 per MB. Please note: MCEC will not manage, monitor or support any third party devices connected to our network such as network switches, routers or wireless routers. Should it be discovered that these devices pose a security risk to the MCEC network or create network issues we will be forced to disconnect, remove or disable any such devices to ensure the integrity of the network for both the venue and for other customers relying upon the infrastructure (including MCEC wireless networks and M Connect). PLATINUM WI FI This premium service: Is for the exclusive use of your conference delegates. Allows unrestricted internet access with increased bandwidth for individual users. Allows for a custom SSID with your event name and a custom authentication method. Includes a customised log in portal and redirection to a landing page. Is tailored to meet the needs of your event in terms of coverage, speed (bandwidth) as well as the number and proximity of concurrent users. Is delivered by in house wireless access points (WAPs), augmented with event specific high density WAPs deployed at strategic locations for the duration of your event. Is suitable for running internet based workshops in rooms. Includes generous download allowances. The cost for this service depends on your specific event requirements. Consideration may need to be made in relation to access of peer to peer file sharing sites as excessive downloads and reduced bandwidth have been experienced at some events. Your logo and custom text Your custom images Internet service bandwidth Broadband internet 512kbps Broadband internet 1Mbps Broadband internet 2Mbps Broadband internet 6Mbps Broadband internet 10Mbps Broadband internet 20Mbps Broadband internet 30Mbps Included daily download allowance 1GB 2GB 3GB 5GB 8GB 15GB 25GB 56 ADDITIONAL EQUIPMENT AND SERVICES Your custom text

57 Manual in room vision control module MANUAL ROOM CONTROL While MCEC meeting rooms are designed to function without traditional audio visual control equipment and dedicated room operators, there are certain circumstances where this level of control may be required. Technology services have a full range of manual in room control options available to provide cost effective solutions to meet your specific event requirements. These control options are designed to seamlessly integrate with the pre installed technology in meeting rooms while their modular design significantly reduces set up and pack down times. ADDITIONAL EQUIPMENT AND SERVICES 57

58 MULTIMEDIA SERVICES CAMERA TO SCREEN The ability to show your presenter on the main projection screen can add impact to your event. With the array of technology options available at MCEC, we can display just your presenter or incorporate presentation slides and event branding. VIDEO CONFERENCING Video conferencing can be used to link two locations with two way audio and video communication. Whether you require a simple boardroom to boardroom video conference or need to accommodate a remote guest speaker. WEBCASTING Webcasting allows your event to reach and engage with a wider audience. M Channel can deliver online presentations with perfectly synchronised audio, video and presentation slides. There is a range of webcasting services available including live and on demand packages. Your Technology Planner can advise you on which multimedia service will best enhance your event. 58 ADDITIONAL EQUIPMENT AND SERVICES

59 DIGITAL SEATING PLAN The digital seating plan package makes it easy to manage your table allocation and ensure your guests can easily find their table. Large screens positioned outside your event space allow guests to easily find their table allocation and view a room plan showing table locations. Last minute seating allocation changes can be easily made using the intuitive ipad interface provided as part of the service. ADDITIONAL EQUIPMENT AND SERVICES 59

60 ROOM RECORDING Technology Services has a range of event recording options for your event. Your Technology Planner will be able to advise you on the recording option that would best meet your requirements. AUDIO RECORDING Audio records are perfect for turning meetings into podcasts or for event archiving when screen content is not critical. There are two audio record options available an in room record with a dedicated audio technician or a control room record with remote monitoring. Audio recordings are provided as MP3 files on a USB drive. In room recordings are available at the conclusion of your event while control room records are available five working days after the conclusion of your event. 60 ADDITIONAL EQUIPMENT AND SERVICES

61 BROADCAST CAMERA RECORDING A broadcast camera recording provides you with a high quality recording of your event that's suitable for broadcast or post production to DVD/Blu ray. Recordings are provided in high definition (HD). A broadcast camera is also suitable for providing content for on screen magnification. Broadcast camera recordings are available five working days after the conclusion of your event and are provided on a portable USB drive as QuickTime Pro Res HQ files (suitable for post production), compressed MP4 files (video and audio) and as MP3 files (audio only). If you require your recording to be available at the conclusion of your event, we can provide recordings on a USB drive as QuickTime Pro Res HQ files only. MAIN SCREEN RECORDING A main screen record provides you with a high definition (HD) recording of the screen content of your event. This recording option is enhanced when your on screen content includes a range of vision sources and incorporates broadcast camera content to screen. There is also the option to incorporate event logo or other branding. Program recordings are available five working days after the conclusion of your event and are provided on a portable hard disk drive as QuickTime Pro Res HQ files (suitable for post production), compressed MP4 files (video and audio) and as MP3 files (audio only). If you require your recording to be available at the conclusion of your event, we can provide recordings on a USB drive. M CHANNEL RECORDING M Channel recording packages capture screen content and a camera view of the presenter using either the pre installed camera or a broadcast camera. M Channel can deliver recordings with perfectly synchronised audio, video and presentation slides. The recording is available five business days after the conclusion of your event as a compressed MP4 file (video and audio) on a USB drive. There is also the option to incorporate an event logo or other branding. ADDITIONAL EQUIPMENT AND SERVICES 61

62 SPEAKERS PREPARATION An optional feature offered by MCEC is a speakers preparation service. Operated by technology services, our speakers preparation service can reduce the stress associated with coordinating speakers presentations while also significantly reducing the changeover time between presenters during conference sessions. A speakers preparation room provides a dedicated central location for presenters to load, edit and check through their presentations. This central location also lets organisers monitor presenters who have yet to provide their presentation for a session. As part of our speakers preparation service, we offer event organisers a complimentary Live View service which allows you to monitor the camera feeds from all of your Convention Centre session rooms on a single screen. This screen can be located in your Speaker Preparation Room, Organisers Office or in any of the rooms included in your space hire plan. The speakers preparation service can be set up in any one of the three purpose-built Speaker Preparation Rooms or in any of the rooms included in your space hire plan, including the panoramic cantilevered rooms. In order to run our speakers preparation service effectively we will need the following from you: prepared session title slides (see next page) a copy of the conference program or a list of sessions and speakers in order to check off speakers as they come through speaker preparation, and speakers will need to report to the Speaker Preparation Room to load presentations as early as possible (typically at least one hour prior to session). Apple Mac and media player presentations Please discuss Apple Mac and other media player presentation options with your Technology Planner. Remote file upload facility We can provide you and your presenters with a link to an MCEC site that lets you remotely upload presentations before your arrive on site. Speaker Preparation Room with optional demonstration lectern connected to an LCD screen 62 ADDITIONAL EQUIPMENT AND SERVICES

63 Sample title slide (16:9 aspect ratio) Title slides Title slides for each session are prepared before your conference. Title slides can be customised for your event and you may wish to consider including your conference logo and possibly sponsor logos into their design. To make full use of MCEC s projection capabilities, we recommend creating title slides in 16:9 aspect ratio. Your Technology Planner can provide you with a sample template on request and provide options to help create title slides. Embedded media files Preferred formats for embedding media files into presentations are: video* wmv, mpg and avi audio* mp3, wav and wma, and images** jpeg. *For presentations with embedded audio, video or both, all media files must be brought to your speaker preparation room along with the PowerPoint presentation. **When large digital photos are inserted into presentations, file sizes can become very large. Large images should be compressed in PowerPoint to avoid delays when presentations are loaded. Video codecs While MCEC has a comprehensive collection of video codecs installed on its presentation computers, there are situations where customers or presenters may have to supply their own. For example, medical equipment produces video files that often require specific or proprietary codecs in order to play back video in a Windows environment. Please consult with your Technology Planner if you have concerns about your video files. PowerPoint presentation archive (DVD) A copy of all PowerPoint presentations loaded through our speakers preparation service will be supplied to the organiser at the end of the event. Presentations will be burnt to a DVD. This archive copy of presentations will not capture presentations that are directly loaded in meeting rooms or presented via a laptop at lectern. LIVE VIEW The Live View service is provided in conjunction with our speaker preparation service. It allows event organisers to view the camera feeds from all of their MCEC session rooms on a single screen. Live View screens can be located at your registration desk, in your speaker preparation room, organisers office, or any room included in your space hire plan. Live View also allows for event and sponsor logos to be displayed on the screen (280 pixels wide and 600 pixels high). YOUR BRAND HERE ADDITIONAL EQUIPMENT AND SERVICES 63

64 TECHNICAL CONSIDERATIONS

65 PROVISION OF SERVICES MCEC technology services is responsible for and oversees: all technical activity throughout MCEC, all standard audio visual (AV) and lighting services within MCEC, all speakers preparation activity and equipment within MCEC, specialised AV requirements, including performance related lighting and sound equipment installation and operation which may be utilised at the discretion of the technology operations manager or their appointee (such items may be subject to inspection and approval to ensure safe and proper use and MCEC retains the right of refusal), MCEC will assist with or provide technical support for specialised activities throughout MCEC and applicable charges will apply based on the requirements of these services. The definition of standard AV is services commonly provided by MCEC technology services and specialised activity would be based on anything that is not commonly provided by MCEC technology services. EXTERNAL TECHNICAL PRODUCTION COMPANIES All work carried out by approved technical production companies, including bump in and bump out, needs to occur within the customer's licensed time as specified in the event space hire and charge plan. Any request for additional access outside these specified times will be subject to availability at the time of the request and will attract additional space hire charges. Technical production companies and their staff will be subject to MCEC induction training and will need to supply Workplace Health and Safety (WH&S) information. Your Technology Planner will be able to provide you with a copy of the technology services contractor information document which outlines the requirements that need to be met by approved technical production companies. To ensure safety, interoperability with MCEC equipment and infrastructure and satisfaction for our customers and attendees, any equipment proposed to be provided by an external contractor must be approved by MCEC Technology Services during the planning process. PRODUCTION REQUIREMENTS Initial production requirements lighting, sound, AV, staging, rigging and broadcast requirements should be submitted no later than 28 days prior to arrival and bump in of the event. Production information and requirements should be finalised no later than 10 business days out to ensure requests can be accommodated. Unless by prior arrangement with MCEC, the client will cover all costs and penalties arising as a result of: delay in conveying production requirements delay in providing necessary information as per specified cut off times, or late changes or cancellation. TECHNICAL CONSIDERATIONS 65

66 TECHNICAL CONSIDERATIONS BANNERS AND SETS Please discuss your specific banner requirements with your Technology Planner prior to your event. They can advise you about the best options available in your specific spaces. All banners, drapes and set pieces must be fire resistant or treated with an application of fire retardant. Treated drapes must have an appropriate label attached and a certificate of such treatment must be produced on request. Polystyrene, plastic and other materials that cannot be treated with fire retardant are not permitted. All banners, drapes and set pieces must be fabricated to a suitable standard, i.e. with appropriate eyelets, head and tail batten retention. Use of banners and drapes not conforming to these guidelines may be denied. BROADCASTING, RECORDING AND MEDIA A media splitter is often required to enable radio and television crews to obtain an audio feed from the room PA system. This piece of equipment provides a range of audio connections with both balanced and unbalanced signals suitable for professional media. Please discuss your broadcast, recording and media plans as early as possible with your Technology Planner. COMBINING AND SEPARATING MEETING ROOMS Combining and separating large or small meeting rooms requires both a physical change to the room (a wall to be put in place or removed) as well as a change to the technical configuration of the room's audio, vision and lighting systems. The following information provides you with details and indicative times to help you plan your event program: when combining or separating rooms where both rooms are set in standard orientation, technicians typically require a minimum of 30 minutes clear access to both rooms with no clients or presenters present. This time is used to change the configuration of the room's technical systems as well as the physical layout and positioning of equipment within the rooms. rooms with extensive or complex technology requirements can take longer than 30 minutes to combine or separate. Your Technology Planner will work with you to minimise room turn around times and associated labour charges. This may involve a custom stage set up and the pre setting of equipment when the rooms are in their combined mode. Your space hire charge covers the set up of the room at the start of each day. Any change to the configuration or layout of a room during a single day will incur additional labour charges. These charges are calculated on a case by case basis taking into account the time available and the complexity of the changes being made. 66 TECHNICAL CONSIDERATIONS

67 COPYRIGHT The Australasian Performing Right Association (APRA) collects and distributes licence fees for the public performance and communication of their members' musical works. MCEC holds a licence with APRA which covers the playing of background music in all licenced spaces. Given the variety of possible scenarios that could apply in relation to the performance of music for your event, we recommend that you visit the APRA website (apraamcos.com.au) to obtain more event specific information and advice relating to copyright matters. ELECTRICAL EQUIPMENT All electrical equipment/cables used in MCEC serviced areas will need to display a current AS/NZS3760 electrical safety compliance tag. ELEVATED WORK PLATFORMS MCEC requires that operators of elevated work platforms (EWPs) have the appropriate mobile plant licences and carry these licences with them when operating an EWP. EWP operators must also carry out pre and post operational checks on the mobile plant, and complete the EWP log book. If assistance is required with either of these tasks, the MCEC duty technician on your event can provide guidance. For events where there is a food and beverage service component (breakfasts, lunches or dinners), a 30 minute buffer exists between the time the last guest departs the room and the start of any bump out activity that requires the use of an EWP. This buffer is designed to allow sufficient time for the majority of tables to be cleared and, where necessary, allow for the removal of relevant tables and chairs to create a safe access corridor for EWPs to reach rigging points or flown equipment. Safety vests must be worn by all personnel in the room once bump in or bump out has commenced where any work at height is taking place. TECHNICAL CONSIDERATIONS 67

68 FIRE WARDENS It is an operational requirement of MCEC to have a fire warden in position where pyrotechnics, smoke machines, hazers or flutter fetti cannons are to be used. When these effects are being used, the automated building fire protection system must be manually isolated or switched off to prevent a false alarm. It is legislative requirement that when the automated fire protection system is manually isolated or switched off that a fire warden be put in place. With specific respect to flutter fetti guns, our experience has been that the smoke detectors can detect the gas used to propel the confetti into the air and the sudden movement of air and confetti can also trigger an alarm. HEARING ASSISTANCE The majority of Convention Centre rooms are equipped with an infrared transmission style hearing assistance system. Rooms fitted with hearing assistance have an assigned radio channel with programmable receivers. The receiver can be fitted with two types of transducers: a standard headphone, or a lanyard style induction loop that works with hearing aids fitted with a 'T' switch. The MCEC receivers can be collected from the Convention Centre customer service desk located at the main Convention Centre entrance. We recommend discussing your specific hearing assistance requirements with your Technology Planner prior to your event. This allows the units to be pre programmed before your guests arrive. Please note that this system does not operate in the cantilevered rooms. 68 TECHNICAL CONSIDERATIONS

69 OUTSIDE BROADCAST FACILITIES There is a dedicated outside broadcast (OB) truck location in the main loading dock directly behind Plenary, complete with two 3 phase power outlets without residual current devices (RCDs). Cable pathways complete with hooks, OB risers and pull throughs extend from this location to Plenary, Melbourne Room and to the exterior satellite/microwave uplink sites. Dedicated high speed broadband services are also available and can be supplied in any room or foyer space within the venue. Please discuss your outside broadcast requirements with your Technology Planner at least 10 business days prior to your event. PYROTECHNICS The use of pyrotechnics (including smoke pots, naked flames or related theatrical effects) in MCEC spaces must be carried out by licenced operators. Requests to use pyrotechnics must be submitted in writing at least 28 days prior to the event start date. Pyrotechnics operators will need to supply insurance, licence and WH&S information. Your Technology Planner will be able to assist you and your contractor with the planning and application process. The use of pyrotechnics requires the isolation of the smoke detectors. When smoke detectors are isolated, fire warden charges will apply. TECHNICAL CONSIDERATIONS 69

70 RIGGING Rigging is a high risk activity that impacts various stakeholders. As the result of consultation with key industry representatives and rigging companies, there are safety requirements around rigging activities at MCEC. Customers, organisers, production companies and exhibitors are required to select a rigger from a list of venue accredited rigging companies. Your Technology Planner will be able to supply you with the most up to date list of accredited riggers. Your rigger will be required to submit detailed plans on MCEC templates and supply associated paperwork no later than 10 business days prior to the commencement of rigging works. STAGE AND DANCE FLOOR A number of rooms are supplied with an allocation of a stage and dance floor as part of the room hire charge. The table below summarises these inclusions. Room Stage segments (meetings, dinners, etc.) Stage treads Dance floor dinners only (one floor per event) Melbourne Room 1 or 2 6 x EziStage 800mm 1 x stage stairs 10m x 10m # Melbourne Room 12 x EziStage 800mm 2 x stage stairs 10m x 10m # Large meeting room 2 x EziStage 400mm 1 x stage stairs N/A Combined large room 4 x EziStage 400mm 2 x stage stairs 10m x 10m # Medium meeting room POA POA N/A Small meeting room POA POA N/A Cantilevered room N/A N/A N/A All other FOH areas POA POA POA Plenary (or Plenary 2) Installed (main stage) 2 x stage stairs 10m x 10m # Plenary 1 and 3 House ProStage 1000mm 2 x stage stairs N/A Clarendon Auditorium Installed stage (fixed) Included N/A Clarendon Room A or B 2 x EziStage 400mm 1 x stage stairs N/A Clarendon Room A&B combined 4 x EziStage 400mm 2 x stage stairs 10m x 10m # Clarendon Room 2 x EziStage 400mm 1 x stage stairs POA Stage EziStage sections are 2.4m x 1.8m. A quotation for additional stage can be requested through your Technology Planner. Dance floor #The dance floor pieces combine to create a dance floor approximately 10m x 10m. A quotation for additional dance floor can be requested through your event planner. 70 TECHNICAL CONSIDERATIONS

71 VEHICLE LIFTS There are two vehicle lifts located within the Convention Centre to assist with the load in and load out of production equipment. Loading dock truck lift (V1) Width 3.49m Length 9.21m Height 3.95m Rated load 13,900kg Melbourne Room car lift (CL1) Width 3.00m Length 7.84m Height 2.98m Rated load 10,000kg TECHNICAL CONSIDERATIONS 71

72 PRODUCTION PLANNING

73 PRODUCTION INFORMATION TIMELINE Planning is the key to a successful event and this certainly holds true when it comes to technical aspects. The following timeline provides you with planning milestones to help you plan the technical aspects of your event. 28 days to event start date At this stage, your Technology Planner will need the following information to prepare your preliminary technology services quotation and, where required, provide you with additional advice and information to help you plan: the audio visual presentation requirements for each of your rooms a list of additional equipment requirements for each of your rooms (for example microphones, lectern signage, flip charts, internet and phones, event recording, etc) a copy of your event program or the start and finish times for each room, and details of your event contact on site with the authority to sign off for additional services. If you have a dinner, an opening ceremony or entertainment associated with your event, we'll need to discuss the specific requirements for your entertainers, including any information contained in their technical riders. Depending on the complexity of your event, it may be necessary to consider engaging a show caller or technical director. 10 business days to event start date At this stage of planning: all revisions to your equipment requirements and event times should be finalised and a signed copy of your revised technology services quotation returned to your Technology Planner, your equipment is booked and your operator times are confirmed with the technical staff working on your event, the availability of additional equipment cannot be guaranteed after this date, and cancellation of equipment and/or operators after this date will most likely incur a cancellation fee. Three business days to event start date We will always endeavour to meet any last minute changes you may request. However, depending on the specific nature of your request, we cannot always guarantee technicians and equipment will be available. At this late stage of planning: certain services will incur additional labour and/or equipment charges. These charges will be discussed with you before we proceed and will require your sign off prior to their provision, and cancellation of equipment and/or operators after this date will incur a cancellation fee. PRODUCTION PLANNING 73

74 MCEC TECHNOLOGY TEAM TECHNOLOGY PLANNER Your Technology Planner will work with you to make the most of your event space and the technology available at MCEC. They ll be able to assist you in planning the technical elements of your event and provide you with a range of options to enhance your event and maximise its success. TECHNOLOGY SERVICES EMPLOYEES MCEC values a safe working environment for all employees, guests and visitors to the venue. Consequently, regulations exist regarding hours of work and methodology including minimum staff numbers for certain tasks. In consultation with you, MCEC will determine the final number of MCEC systems/duty technicians required for your event. We are always very conscious of customer costs so we monitor technician usage during events and sign off technicians if applicable to help with cost savings. However, we do not do so at the detriment of venue or event management. To help with your production planning and avoid the possibility of additional charges, please consider the following guidelines for technology services technicians when preparing your production schedules: half hour meal breaks after working 4½ hours; 11 hour break between shifts; and shifts must not exceed 12 hours. Please note that all MCEC technicians remain under MCEC s direction at all times and clients or contractors may not work within certain areas unsupervised. TECHNOLOGY SERVICES MANAGER The MCEC Technology Services Manager will be your technical contact while you are on site. They will monitor all technical staff and oversee the technical activities associated with your event. Technology Services Manager oversee: presentation and aesthetic standards (equipment and personnel) front of house and back of house standards and procedures ensuring contractors adhere to agreed schedules (bump in, set, rehearsal, operate, strike and bump out) additional contractor requests and client changes, and room resets to standard MCEC configurations post event. DUTY TECHNICIANS MCEC duty technicians monitor all technical contractor activities and help contractors with facility and system enquiries while on site. Duty technicians oversee: induction cards mobile plant licences and operating standards (EWPs) venue system integration (internal patching) access to restricted areas front of house and back of house standards and procedures room resets to standard MCEC configurations post event, and pre and post facility and system checks and sign offs. 74 PRODUCTION PLANING