PURPOSE: The purpose of this document is to describe the electronic file storage and naming conventions for documentation and reports

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1 PURPOSE: The purpose of this document is to describe the electronic file storage and naming conventions for documentation and reports SCOPE: This document shall apply to all who utilize the Traffic Management Congestion file server. RESPONSIBILITY & AUTHORITY: The of the Traffic Congestion Management Section of the Transportation Division and his designee(s) is responsible for all activities associated with this document. SAFETY: Follow all applicable City of Dallas Safety guidelines ENVIRONMENT: Follow all applicable City of Dallas Environmental procedures 1. GUIDANCE: Files shall be placed in T:\USERS\GROUP\TRN\\Intersections FILE STRUCTURE 0 Notes and Background Traffic Impact Assessment 1 Traffic Signal Plans 2 Sight Distance 3 Counts 4 Accident Reports 5 Studies Delay Studies Gap Studies Left Turn Studies Pedestrian Gap Studies Signal Warrant Studies Speed Studies Turning Path Studies 6 Reports Signal Warrant Report Signal Removal Report Weekend Yellow Flash Report Daytime Yellow Flash Report 1 of 8

2 7 Controller Logic Programming FILE NAMES FOLDER 0 NOTES Label for Word document: Street 1 Street 2, Notes Purpose is to note key changes to the signal operation (removal, flashing) or notes about the controller programming. All studies should be captured date, study, and why it was performed (internal, service request) Studies in chronological order First entry should be why the traffic signal was installed FOLDER 1 TRAFFIC SIGNAL PLANS Label for traffic signal plans: 20XX-Mo-Day, Street 1 Street 2, Traffic Signal Plan Date is the day the plans were sealed FOLDER 2 SIGHT DISTANCE Label for sight distance study: 20XX-Mo-Day, Street 1 Street 2, Sight Distance Assessment Date is the day the field assessment was done FOLDER 3 COUNTS Labels for Tube Counts 20XX-Mo-Day, Street 1 Street 2, Tube Count Duration, Dir (Street Short Name) 20XX-Mo-Day, Street 1 Street 2, Tube Count Duration, Dir Example: , Brookgreen Coit, Tube Count 24 Hr, NB (Coit) Example: , Brookgreen Coit, Tube Count 3 day, NB SB EB WB Date is the first day of the tube count Any duration over 24 Hr should be in days. Example durations: 24 Hr, 3 Day, 7 Day Template to Format Raw Data is in folder: Intersections, 0 Filing Structure, Folder 3 Traffic Counts Template for report is in folder: Intersections, 0 Filing Structure, 3 Traffic Counts Labels for Turning Movement Counts Raw Data 20XX-Mo-Day Time, Street 1 Street 2, TMC 2 of 8

3 20XX-Mo-Day Time, Street 1 Street 2, TMC Direction (Street Short Name) Date is the day of the turning movement count Time can be AM Peak, Midday, or PM Peak instead of military time Formatted Data 20XX-Mo-Day, Street 1 Street 2, TMC 20XX-Mo-Day, Street 1 Street 2, TMC Direction (Street Short Name) Date is the day of the turning movement count Template for report is in folder: intersections, 0 Filing Structure, 3 Traffic Counts FOLDER 4 ACCIDENT REPORTS This is not a folder for summary reports. Summary reports are in the red light program folders or in the accident database. Label for Accident Diagram 20XX-Mo thru 20XX-Mo, Street 1 Street 2, Accident Diagram 20XX thru 20XX, Street 1 Street 2, Accident Diagram Date is range of data examined Label for Full Accident Reports 20XX-Mo thru 20XX-Mo, Street 1 Street 2, Full Accident Reports 20XX-Mo, Street 1 Street 2, Full Accident Reports Date is range of data examined FOLDER 5 STUDIES Create a folder for each study and label: 20XX-Mo, Name of study (exactly as listed below) Delay Study Label for Delay Studies: 20XX-Mo-Day Time, Street 1 Street 2, Delay Study Dir (Street Short Name) Label for Raw Data: 20XX-Mo-Day Time, Street 1 Street 2, Delay Study Dir (Street Short Name) Example: , Abrams Forest, Delay Study NB SB (Abra) Date is the day of the delay study 3 of 8

4 Gap Study Gap Study Label: 20XX-Mo-Day Time, Street 1 Street 2, Gap Study Day of Week Label for raw data: 20XX-Mo-Day Time, Street 1 Street 2, Gap Study- Day of Week Date is the day of the study Name nearest intersection if study was conducted at a mid-block Day of Week is abbreviated: Mon, Tues, Wed, Thur, Fri, Sat, Sun Left Turn Study Left Turn Study Label: 20XX-Mo-Day Time, Street 1 Street 2, Left Turn Study Dir (Street Short Name) Date is the day of the study Pedestrian Gap Study Pedestrian Gap Study Label: 20XX-Mo-Day Time, Street 1 Street 2, Pedestrian Gap Study Day of Week Label for raw data: 20XX-Mo-Day Time, Street 1 Street 2, Pedestrian Gap Study Day of Week Date is the day of the study Name nearest intersection if study was conducted at a mid-block Day of Week is abbreviated: Mon, Tues, Wed, Thur, Fri, Sat, Sun Signal Warrant Study Signal Warrant Study Label: 20XX-Mo-Day, Street 1 Street 2, Signal Warrant Study Day of Week Example: , Cedar Lake Military, Signal Warrant Study Mon The study is the spreadsheet Date is the first day of the tube counts 4 of 8

5 Day of Week is abbreviated: Mon, Tues, Wed, Thur, Fri, Sat, Sun Counts are to be stored in folder 3 Traffic Counts Speed Study Speed Study Label: 20XX-Mo-Day Time, Street 1, Speed Study Dir (Street Short Name) Date is the day of the study Turning Path Study Turning Path Study Label: 20XX-Mo-Day, Street 1 Street 2, Turning Path Study Date is the day of the study FOLDER 6 REPORTS Create a folder for each study and label: 20XX-Mo, Name of Report (exactly as listed below) Trigger for signal warrant/removal study are tube counts. A delay study does not necessitate a report. Signal Warrant/Removal Report Signal Warrant Report Label: 20XX-Mo-Day, Street 1 Street 2, Signal Warrant Report Day of Week Signal Removal Report: 20XX-Mo-Day, Street 1 Street 2, Signal Removal Report Day of Week Example: , Commonwealth Iron Ridge, Signal Warrant Report Fri thru Sun Example: , Commonwealth Iron Ridge, Signal Removal Report Wed, Fri thru Sun Multiple signal warrant studies are combined into one report Date is the first day of the tube counts Day of Week is abbreviated: Mon, Tues, Wed, Thur, Fri, Sat, Sun Yellow Flash Report Label for weekend yellow flash report: 20XX-Mo-Day, Street 1 Street 2, Weekend Yellow Flash Label for daytime yellow flash report: 20XX-Mo-Day, Street 1 Street 2, Daytime Yellow Flash Date is the first day of the tube counts 5 of 8

6 Multiple signal warrant studies are combined into one report FORMS FOLDER 0: NOTES AND BACKGROUND FOLDER 1: TRAFFIC SIGNAL PLANS FOLDER 2: SIGHT DISTANCE Form for Sight Distance: intersections, 0 filing standard, 2 sight distance FOLDER 3: COUNTS Form to format tube counts raw data: intersections, 0 filing standard, 3 traffic counts, tube counts - raw data formatted Form to format turning movement counts: intersections, 0 filing standard, 3 traffic counts, turning movement counts formatting form FOLDER 4: ACCIDENT REPORTS FOLDER 5: STUDIES Form for Left Turn Study: intersections, 0 filing standard, 5 studies Form for Signal Warrant Study: intersections, 0 filing standard, 5 studies Form for Speed Study: intersections, 0 filing standard, 5 studies FOLDER 6: REPORTS Form for Signal Warrant/Removal Report: intersection, 0 filing standard, 6 reports Form for Flashing Operation Report: intersection, 0 filing standard, 6 reports FOLDER 7: CONTROLLER LOGIC PROGRAMMING REPORT TEMPLATES SIGNAL WARRANT/REMOVAL REPORT TEMPLATE These are the sections in the report and bookmarks in the pdf file all elements may not be in the report Files in the appendix are not included in the report The location of files containing data used in the report shall be provided Example \Intersections\Abrams and Forest\3 Traffic Counts\file name Disposition Signal Warrant Study Graphs Summary Delay Study 6 of 8

7 Time of Day e.g. AM peak, Midday, PM peak Left Turn Study Crashes Crash Diagram Mo-20XX thru Mo-20XX Crashes Mo-20XX thru Mo-20XX Full Reports Full Reports Full Reports Service Request Notes/Analysis Additional Service Requests Appendix Sight Distance Study Speed Study Tube Counts 7-Day - Dir 3-Day - Dir 24-Hour Dir Turning Movement Counts FLASHING OPERATION REPORT TEMPLATE These are the sections in the report and bookmarks in the pdf file all elements may not be in the report Files in the appendix are not included in the report The location of files containing data used in the report shall be provided Example /Intersections/Abrams and Forest/3 Traffic Counts/file name Disposition Signal Warrant Study Graphs Summary Ratio of Major Minor Street Volumes Delay Study 7 of 8

8 Time of Day e.g. AM peak, Midday, PM peak Crashes Crash Diagram Mo-20XX thru Mo-20XX Crashes Mo-20XX thru Mo-20XX Full Reports Full Reports Full Reports Service Request Notes/Analysis Additional Service Requests Appendix Sight Distance Study Speed Study Tube Counts 7-Day - Dir 3-Day - Dir 24-Hour Dir Turning Movement Counts 2. REFERENCES: 2.1. Electronic file server 3. RECORDS: 3.1. None 8 of 8

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