12-14 February 2015 Nice, France PROMOTIONAL SUPPORT & ADVERTISING

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1 12-14 February 2015 Nice, France PROMOTIONAL SUPPORT & ADVERTISING

2 TABLE OF CONTENTS ABOUT ICHNO 3 Introduction 4 Statistics (4th ICHNO) 5 PROMOTIONAL SUPPORT 7 1. OPPORTUNITIES 8 Technical exhibition 1. Space rental 8 2. Space rental + modular shell scheme 8 Congress material 1. Congress bags, pens and notepads 8 2. Congress lanyards 8 3. Coffee cups NEW! 8 Satellite symposium 1. Exclusive session 9 2. Promotional to pre-registered participants NEW! 9 3. Webcast 9 2. TECHNICAL SPECIFICATIONS AND BOOKING FORMS 10 ADVERTISING OPPORTUNITIES 13 Printed material 1. Programme book Flyer display NEW! 13 Signage In exhibition hall TECHNICAL SPECIFICATIONS AND BOOKING FORMS 14 2

3 ABOUT ICHNO 3

4 INTRODUCTION Jointly organised by ESTRO, the European Head and Neck Society (EHNS), the European Society of Medical Oncology (ESMO) and other partners, the 5th ICHNO International Conference on innovative approaches in Head & Neck Oncologywill focus on multidisciplinarity and innovation in the treatment of head and neck cancers. This biennial conference promises once again to provide a unique platform for the dissemination of the most relevant and cutting edge science and innovation in the field of head and neck oncology. This conference is shaping up to be a major international event in promoting multidisciplinarity in head and neck oncology and is a unique opportunity to meet the various specialists and practitioners in this field. 4

5 STATISTICS (4TH ICHNO) 538 PARTICIPANTS 113 ABSTRACTS SUBMITTED ABSTRACTS ACCEPTED 95 POSTERS DISCIPLINARY BREAKDOWN OF THE PARTICIPANTS 46% Clinicians (radiation and clinical oncologists) 26% Medical Oncologist 16% Surgeon 2% Biologists 1% Physicists 1% Radiation Therapists (RTT) 9% Other GEOGRAPHIC BREAKDOWN OF THE PARTICIPANTS 4% 82% 2% 4% 3% 5% 0,5% 5

6 TOP 10 COUNTRIES 11% SPAIN: 62 9% FRANCE: 51 8% BELGIUM: 45 7% THE NETHERLANDS:40 5% AUSTRIA:25 4% SWITZERLAND:24 4% DENMARK:24 4% ITALY: 24 4% GERMANY: 23 4% UNITED KINGDOM: 23 6

7 PROMOTIONAL SUPPORT 7

8 1. OPPORTUNITIES TECHNICAL EXHIBITION 1. Space rental 500 / sqm The rate covers floor space and does not include the construction of a modular booth or other extras. The minimum exhibition space is 9 square meters. The rate includes 3 complimentary exhibitors badges per 9 square meters rented. 2. Space rental + modular shell scheme 560 / sqm The rate covers the floor space and the modular booth package. The minimum exhibition space is 9 square meters. The rate includes 3 complimentary exhibitors badges per 9 square meters rented. The modular shell scheme package includes: Floor carpet Lacquered aluminium structure Beech or white couloured melamine panel Two curved grey front signs: 1 unit on each open side, standard black lettering Rental of rail equipped with 3 X 75 W spotlights 1 KW 220 V mono electricity supply with earth & A socket Set-up and dismantling CONGRESS MATERIAL 1. Congress bags, pens and notepad 5,000 + production Company s logo displayed on the congress bags together with the ESTRO logo. Acknowledgement of sponsor in the congress programme book and sponsors board. Quantity: 800 units of each items 2. Congress lanyards 5,000 + production Company s logo displayed on the congress lanyards distributed to all participants. Acknowledgement of sponsor in the congress programme book and sponsors board. Quantity: 1,000 units 3. Coffee cups 2,000 +production NEW! Company s logo displayed on all cups available in the catering areas during the 2 lunchtimes and the 4 coffee breaks. Acknowledgement of sponsor in the congress programme book and sponsors board. Quantity: 5,000 units 8

9 SATELLITE SYMPOSIUM 1. Exclusive session (1 per day) 15,000 The satellite symposium is the perfect place for companies to present their products and services through a live presentation on the congress centre premises. The satellite symposium represents the content and view of the sponsor and is not part of the official ESTRO annual congress programme. A satellite package includes: The rent of the meeting room for the duration of the symposium AV/IT technicians and 1 hostess Basic AV/IT material Possibility to display inserts in the conference bags 1 signage (roll-up) displayed before your event in the conference centre Mailing list of participants to the event for the promotion of the satellite symposium only ( s not included) Inclusion of the satellite symposium agenda in the 5th ICHNO programme book Sessions will be held as follows: Thursday 12 February 2015 from 11:00 to 12:15 Friday 13 February 2015 from 12:30 to 13:45 2. Promotional to pre-registered participants 5,000 NEW! Companies can promote their satellite symposium by using ESTRO s ing system: text and artwork will be provided by the company and the sent by ESTRO to the database of pre-registered participants. Companies taking advantage of this option and who contact ESTRO well in advance can choose the date of release of the (under the condition the date doesn t conflict with another blast foreseen by ESTRO). Potential reach: the total number of pre-registered participants by the date of the release. 3. Webcast 8,000 Satellite symposium session webcasted by ESTRO and displayed on the ESTRO website. 9

10 2. TECHNICAL SPECIFICATIONS and BOOKING FORMS TECHNICAL EXHIBITION Space rental form available on the ESTRO website. Please note that bookings can start on 24 September 2014 at 15:00 CET. Space rental Space rental + modular shell scheme CONGRESS MATERIAL Sponsoring booking form available on the ESTRO website. Please note that bookings can start on 24 September 2014 at 15:00 CET. 1. Congress bags, pens and notepads Bags: Sponsor s logo and ESTRO logo must be of equal size. Minimum size of bag: A4 Quantity needed: 800 units of each items Artwork to be submitted before production for approval to ESTRO: Material to be delivered to: Kristal bvba Contact : Geert Frère Brucargo Building 829a B-1931 ZAVENTEM - Belgium Deadline for delivery: 30 January Congress lanyards Quantity needed: 1,000 units Picture of lanyards to be submitted before production for approval to ESTRO: Material to be delivered to: Kristal bvba Contact: Geert Frère Brucargo Building 829a B-1931 ZAVENTEM - Belgium Deadline for delivery: 30 January Coffee cups NEW! Material needed for 4 coffee breaks + 2 lunches Quantity needed: 5,000 units 10

11 Artwork to be submitted before production for approval to ESTRO: Material to be delivered to: Kristal bvba Contact : Geert Frère Brucargo Building 829a B-1931 ZAVENTEM - Belgium Deadline for delivery: 30 January 2015 Satellite symposium booking form available on the ESTRO website. Please note that bookings can start on 24 September 2014 at 15:00 CET. EXCLUSIVE SATELLITE SYMPOSIUM 1. Inserts in congress bags 800 units Deadline for artwork submission to : 17 December 2014 Material to be delivered to: Kristal bvba Contact : Geert Frère Brucargo Building 829a B-1931 ZAVENTEM - Belgium Deadline for delivery: 30 January One roll-up displayed in the conference centre on the date of the symposium Roll up dimensions: height 2m and width 90cm Deadline for artwork submission to : 17 December Inclusion of the satellite symposium programme in the congress programme book Deadline for submission of symposium programme to : 17 December Promotional to pre-registered participants NEW! The company will provide ESTRO with: a text: Word file of 300 words maximum top banner: 600 pixels width x 171 pixels height - 72 ppi.jpg picture (optional) After validating the content, ESTRO will proceed to the production of the and send it to the database of pre-registered participants. 5. Webcast 1 Banner in jpeg format for the catalog (height: 50px, width: 700px). 1 General abstract that can be displayed in the catalog (Plain text, max. 150 words). 1 Player banner in jpeg format that comes on top of the webcasts (height: 60px, width: 468px) 1 Default slide in jpeg format (height: 768px, width: 1024px) This slide will be shown when the speaker doesn t have slides to show. Please contact for more information. 11

12 ADVERTISING 12

13 1. OPPORTUNITIES PRINTED MATERIAL 1. Programme book The congress programme book is the comprehensive congress information book inserted in the congress bags handed to all participants. This document contains information on all aspects of the congress. An electronic version of the programme book is also available online pre- and post-congress. Back cover: 5,000 2nd cover: 3,000 Facing table of contents: 3,000 3rd cover: 3,000 Inside single page: 2,000 Brief description of the company (limited to 20 lines): 15 /line Company logo (black & white) inserted in the exhibitors list: 100 NEW! Note: Commercial advertisements are displayed in the non scientific part of the congress programme book. 2. Flyer display 2,500 + production NEW! Company s flyer or brochure displayed in a dedicated place in the registration area. ON SITE SIGNAGE In exhibition hall Display of signage inside the exhibition hall. For further information on availability and prices, please contact 13

14 2. TECHNICAL SPECIFICATIONS and BOOKING FORMS PRINTED MATERIAL Advertising booking form available on the ESTRO website. Please note that bookings can start on 24 September 2014 at 15:00 CET. 1. Advertisement in the 5th ICHNO programme book Full page advertisements should be supplied in the following format: PDF at print-optimised resolution (PDF 1.3) with fonts and images fully embedded No trim or crop marks CMYK 148 mm (w) x 210 mm (h) + 5mm bleed on each side All images should be minimum 300 dpi All fonts should be embedded Please note that for cover 2 and 3 an area of 0,5 cm at the inside of the ad page will not be visible due to the binding. (For example: cover 3 will have an area of 0,5 cm at the left side that will not be visible.) Deadline for artwork submission to : 17 December Flyer display NEW! Maximum size: A4 Artwork to be submitted for approval to ESTRO Flyers to be delivered to: Kristal bvba Contact : Geert Frère Brucargo Building 829a B-1931 ZAVENTEM - Belgium Deadline for delivery: 30 January 2015 ON SITE SIGNAGE In exhibition hall For further information on availability and prices, please contact 14

15 ESTRO European SocieTy for Radiotherapy & Oncology Rue Martin V, Brussels Belgium Tel.: Fax:

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