2018 Industry Promotional opportunities

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1 2018 Industry Promotional opportunities 1. TECHNICAL EXHIBITION EXHIBITION Space rental 500 / sqm The rate covers floor space only and does not include the construction of a modular booth or other extras. The minimum exhibition space is 9 square meters. The rate includes 3 exhibitors badges per 9 square meters rented. Space rental + modular shell scheme 600 / sqm The rate covers the floor space and the modular booth package. The minimum exhibition space is 9 square meters. The rate includes 3 exhibitors badges per 9 square meters rented. The modular shell scheme package includes: Structural build-up 2,5m-high lacquered aluminium structure Beech-coloured melamine panel LED strips light Electrical power 50w/sqm Electrical switchboard including 1 socket 220V Power supply Surface covered with carpet Pre-inauguration cleaning Dismantling.

2 2. START-UP CORNER Space rental 500 / sqm Space rental + 6 sqm modular shell scheme 1500 / booth 3. COMMUNITIES PAVILION Space rental + 4 sqm modular shell scheme 600 / booth or free 1. CONGRESS MATERIAL SPONSORING Congress lanyards 10,000 + production Company s logo displayed on the congress lanyards distributed to all participants, speakers and ESTRO representatives. Acknowledgement of sponsor in the congress programme book. Quantity: 5,000 units Coffee cups 5,000 +production Company s logo displayed on all cups available in the catering areas during the 3 lunchtimes and 7 coffee breaks. Acknowledgement of sponsor in the congress programme book. Quantity: 35,000 units Fruits (apples) 3,000 + production Company s logo displayed in the catering area where fruits are served. Acknowledgement of sponsor in the congress programme book. Quantity: 1,500 units Sitting cubes 5,000 +production Company s logo displayed on all sitting cubes located in all congress centre public areas. Acknowledgement of sponsor in the congress programme book. Quantity: minimum 350 units TECHNICAL SPECIFICATIONS AND BOOKING FORMS Congress lanyards Quantity needed: 5,000 units Picture of lanyard to be submitted for approval before production to Material to be delivered to: Kristal bvba Contact: Geert Frère Brucargo Building 829a B-1931 ZAVENTEM - Belgium Deadline for delivery: 6 April 2018 Coffee cups Material needed for 7 coffee breaks + 3 lunches Quantity needed: 35,000 units Artwork to be submitted for approval before production to ESTRO Material to be delivered to: Kristal bvba Contact : Geert Frère Brucargo Building 829a B-1931 ZAVENTEM - Belgium Deadline for delivery: 6 April 2018 Fruits (apples) Quantity needed: 1,500 units

3 Fruits to be delivered to: Kristal bvba Contact: Geert Frère Brucargo Building 829a B-1931 ZAVENTEM - Belgium Deadline for delivery: 6 April 2018 Sitting Cubes Quantity needed: minimum 350 units. Material to be delivered to: Kristal bvba Contact: Geert Frère Brucargo Building 829a B-1931 ZAVENTEM - Belgium Deadline for delivery: 6 April ESTRO SUPER RUN 1,000 /item + production The Super Run is a five-kilometre run organised by ESTRO taking place at the occasion of the annual congress for the benefit of the ECF, the ESTRO Cancer Foundation. The Society is inviting the 5,000 participating scientists, carers, doctors, institutes and companies to join patients in the run against cancer. Become a sponsor of this activity and benefit on site from additional visibility. The logo of the sponsor will also be displayed on the Super Run webpage. Date: 22 April 2018 at 19:00 Here are some suggestions for sponsoring but of course, any other idea regarding supporting material is very welcome. Runners bag: Company s logo displayed on the runners bags together with the Super Run logo. Acknowledgement of sponsor in the congress programme book and on the Super Run webpage. Quantity: 500 units Goodies in the bag: Company s logo displayed on the goodies distributed to all runners. Acknowledgement of sponsor in the congress programme book and on the Super Run webpage. Quantity: 500 units Drinks / fruit / bars of cereals: Distribution of healthy drinks or food to all runners after the run. Company logo displayed on the sponsored item or on a roll-up banner displayed onsite (to be provided by the sponsor). Acknowledgement of sponsor in the congress programme book and on the Super Run webpage. Banner: Display of a company banner (to be provided by the sponsor) on the start or arrival line. Acknowledgement of sponsor in the congress programme book and on the Super Run webpage. All designs of sponsored items must be submitted to ESTRO for approval. For additional details regarding the sponsoring possibilities, please contact Valerie Cremades 3. VIP LOUNGE 3,000 The VIP lounge will give you the opportunity to directly reach VIP groups of the radiation oncology community (members of the ESTRO governance, past presidents, awardees, invited speakers, etc). Visibility: Display of flyers/brochures, roll-up and promotional material. Acknowledgement of sponsor in the congress programme book. Artwork of promotional material to be submitted before production for approval to ESTRO Material to be delivered to: Kristal bvba Contact: Geert Frère Brucargo Building 829a B-1931 ZAVENTEM - Belgium Deadline for delivery: 6 April 2018

4 ESTRO APP 1. Install Screen + Welcome/Splash Screen 15,000 The event installation background image appears each time that an event is downloaded and installed. The welcome screen, or loading screen, is displayed while the app is started.

5 2. Highlighted Listing + Sponsor Profile Page + Info & Navigation + company logo and brief description (maximum 20 lines) in the e-programme book 2,800 AWARDS AND GRANTS 1. Young Scientists poster awards 1,000 / award An award per discipline (clinical, physics, radiobiology, RTT and brachytherapy) will be presented by a company delegate at the Young Scientists reception. The awardee will be offered a free registration to an ESTRO teaching course. Visibility: The awards are handed to the winner on site by a representative of the sponsor. Acknowledgement of sponsor in the congress programme book Visibility on the ESTRO website Visibility in the ESTRO newsletter Visibility in the congress report.

6 2. ESTRO congress travel grants 1,000 / grant This grant covers the participant s registration to the congress + contributes towards the costs of travel expenses. Visibility (as of 5 educational grants sponsored): Acknowledgement in the congress programme book Visibility on the ESTRO website, under the School section Visibility in the congress report. SATELLITE SYMPOSIUM The satellite symposium is the perfect place for companies to present their products and services through a live presentation on the congress centre premises. The satellite symposium represents the content and view of the sponsor and is not part of the official ESTRO annual congress programme. Parallel session 15,000 Exclusive session 75,000 Sessions will be held as follows: Saturday 21 April 2018 from 13:15 to 14:15 Sunday 22 April 2018 from 13:15 to 14:15 Monday 23 April 2018 from 13:15 to 14:15 A satellite package includes: Rent of the meeting room for the duration of the symposium AV/IT technicians 1 hostess Basic AV/IT material 1 signage displayed before your event in the congress centre Pre congress participants list (including full name, specialty, department and postal address) to be used for the promotion of the satellite symposium Inclusion of the satellite symposium agenda in the ESTRO37 programme book, app and website blast listing the satellite symposia sent by ESTRO to registered participants prior the congress. Postcard in the blast 4,000 Book the first position for the display of your satellite symposium in the blast that will list the satellite symposia sent by ESTRO to registered participants prior the congress. Visiblity: company logo, details of satellite symposium (title, date, room, chairman s name) Satellite symposium webcast 8,000 Satellite symposium session webcast by ESTRO and displayed on the ESTRO website. TECHNICAL SPECIFICATIONS AND BOOKING FORMS One roll-up displayed in the conference centre on the date of the symposium Roll up dimensions: height 2m and width 85cm. Deadline for artwork submission to 7 March 2018 Inclusion of the satellite symposium programme in the congress programme book, congress app and ESTRO website Deadline for submission of symposium programme to 7 March 2018 Satellite symposium webcast 1 Banner in jpeg format for the catalogue (height: 50px, width: 700px). 1 General abstract that can be displayed in the catalog (plain text, max. 150 words). 1 Player banner in jpeg format that comes on top of the webcasts (height: 60px, width: 468px) 1 Default slide in jpeg format (height: 768px, width: 1024px): This slide will be shown when the speaker doesn t have slides to show. Please contact for more information.

7 Coffee with the Industry 8,000 Benefit from an open space available during the coffee breaks for presentations. Duration: 20 minutes Capacity: maximum 50 pax Location: beginning of the Rambla corridor leading to the auditorium The presentation represents the content and view of the sponsor and is not part of the official ESTRO annual congress programme. ADVERTISING E-Programme book Advertisement page 2,000 The e-programme book is the comprehensive congress information book displayed as an interactive book format on the congress website (before, during and after the congress) and on the congress app. This document contains information on the scientific programme and all aspects related to the congress. Visibility : Commercial advertisement on inside page Note: Commercial advertisements are displayed in the non scientific part of the congress programme book. Programme overview 8,000 The programme overview is a pocket-sized, foldout meeting guide that contains an easy-to-read meeting schedule and map. Sponsor will have the opportunity to work with organizer for premium recognition placement on the document. Visibility: Display of company logo ONSITE SIGNAGE 1. EXTERIOR 1 Signpost Hotel AC side Mesh Banner ref 20 20,000 one side of the leds screen x 446cm.

8 Signpost Sea side Mesh Banner ref 21 20,000 one side of the leds screen x 417cm. Signpost Hotel AC side Mesh Banner (3 parts) ref 22 30,000 one side of the leds screen. 360 x 430cm. / 1258 x 446cm. / 1495 x 430cm.

9 Signpost Sea side Mesh Banner (2 parts) ref 23 30,000 one side of the leds screen x 420cm. / 670 x 425cm. 2. GROUND LEVEL- ENTRANCE HALL 1 Inkjet forex staircase ref 16 7,000 access from the Rambla to the hall (32 units frontal stairs of 15cm. each) 292,5 x 480cm.

10 3. GROUND LEVEL- ENTRANCE HALL 2 Inkjet vinyl staircase + escalator lateral wall ref 17&18 12,000 Inkjet vinyl staircase access from the Rambla to the hall. 40m2 Inkjet vinyl escalator lateral side glass 4 units. Escalator access from the Rambla to the Hall 1500 x 50cm.

11 4. P1 LEVEL FOYER 1 Inkjet vinyl for top part in corridor ref 2 12,000 Includes machinery 710 x 300cm. SHELL SCHEME CHARGING STATION Charging station 3 units 12,000 The Charging Station gives the sponsor an opportunity to present branded display to a captive audience while congress participants power up their mobile devices. The package includes 3 units with a total of 18 devices connections.

12 SCIENTIFIC PROGRAMME DIGITAL BILLBOARD Package of 8-seconds spot each hour for one day 6,000 Located in the high trafficked registration area (entrance of the building), the digital billboard is a perfect opportunity to promote your product or message in a 8-seconds spot. Duration: 8 seconds / hour from 7:00 am to 18:00

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