Breakbulk Americas 2014

Transcription

1 Breakbulk Americas 2014 EXHIBITOR MANUAL September 29 October 2, 2014 September 29-30: Educational Workshops September 30: Breakbulk Jerry Nagel Education Day September 30: VIP Leadership Summit (By Invitation Only) September 30: Welcome Reception in Hall October 1-2: & Executive Presentations George R. Brown Convention Center ( Hall E) Houston, TX, USA Thank you for participating in 25 th Annual Breakbulk Americas that will take place from September 29 October 2, 2014 at the George R. Brown Convention Center ( Hall E) in Houston, TX, USA. To prepare your stand and to make your participation as effective as possible, we advise you to read this carefully. This exhibitor manual contains all the essential information you require to prepare your stand and maximize your participation in the event. The manual has been split into easy to use sections, depending on whether you have taken Pipe-and-Drape or Raw Space, please ensure you read the relevant section carefully in conjunction with the Timetable, On-Site Advice & Health & Safety sections to ensure you have a smooth preparation for the. The Checklist/Order Forms tabs show a list of deadline dates for a quick reminder of everything you need to do. There are a number of forms, but please take the time to go through them returning the relevant forms by the deadline dates to ensure your instructions can be carried out efficiently and in good time. would like to remind you that this Manual does not replace our personal service. If you need any advice or assistance, please contact a member of the exhibition team, we will be happy to help you in any way. We have included direct contact details for the Breakbulk team as well as the contractors, so please feel free to contact us with any queries. If you are building your own stand, please pay particular attention to the section on Stand construction and fitting regulations and to safety regulations. This is to ensure that all stands are safe and are suitable for the purpose that they are designed for please make sure that your contractor order forms for all the services that you need (for example, water, waste, electricity, rigging, outgoing telephone lines and equipment for telephones, faxes and any internet connections that you may need) are within deadlines dates. Please remember that we are here to assist you on any matters relating to your participation in the event and will be happy to offer any advice you may need. Please read the manual at the earliest opportunity, so that no vital information is forgotten, there are several deadlines coming up which you shouldn t miss. We look forward to working with you over the next few months and see you in Houston, TX, USA! Yours sincerely, Jeremy M. Luski Vice President, Event Operations & Registration Services Christian Thompson Sales Director, North & South America

2 EXHIBITOR MANUAL Dear Exhibitor, The following exhibitor details will assist you in planning for the upcoming stand. Please note that you are responsible for submitting all applicable form(s) to the proper suppliers, but listed dates: Contact Details for Organizer Contact Details for Suppliers Exclusive Services & Quick Facts with Show Information Exhibitor On-line Registration & Visa Letter of Invitation Information Exclusive Hotel Reservation Information Exhibitor Appointed Contractor (EAC) Form Sustainability Information Lead Retrieval Information & Order Form IAEE Booth Display Rules & Regulations Payment Information Furnishings, Carpet & Order Forms Rental Exhibits, Graphics & Order Forms Labor Services & Order Forms Audio Visual (AV) Exhibitor Information & Order Form Shipping, Material Handling & Order Form Floral Information & Order Form Temporary (Host or Hostess) Personnel Photographer Local Printer Information Official Show Promotions Provider: Giveaways, Brand Awareness & Premiums to order! George R. Brown Convention Center: Facility Policies, Cleaning, Utilities & Order Forms George R. Brown Convention Center: Booth Catering Menu Guide & Order Form Convention Center Area Maps and Parking Information For more information, please visit If you have any questions, please refer to the Contact Us page for a directory of Breakbulk staff.

3 EXHIBITOR MANUAL CONTACT DETAILS FOR ORGANIZER (JOC Group Inc.) Attn: Breakbulk Americas Penn Plaza East, 12th Floor Newark, NJ USA Please Note: If a mailing address is required for your Certificate of Insurance (COI), please use the one above. Event Operations Jeremy Luski Vice President, Event Operations & Registration Services Phone: jluski@breakbulk.com Exhibitor Form Questions Lora Sims Exhibitor Services Director, Houston Phone: Lora.Sims@freemanco.com Registration & Customer Service: Joanna Lenck Event Registration & Customer Service Manager Phone: events@breakbulk.com Sales & Sponsorship: Mira Jones Event Operations Manager Phone: mjones@breakbulk.com Exhibitor Stand Renderings, Certificate of Insurance (COI) & Exhibitor Appointed Contractor (EAC) Forms Event Exhibitor breakbulkamericas@breakbulk.com Company Ad, Bio & Logo (high & low res) Vicki Briand Content Program Data & Traffic Manager Phone: vbriand@breakbulk.com Christian Thompson Sales Director, America & South America Phone: Mobile: cthompson@breakbulk.com Patricia Souto Sales Manager, South America Phone: psouto@breakbulk.com Nigel Brown Sales Manager, South Africa Phone: nbrown@breakbulk.com Adrian van Beuningen Senior Sales Director, Europe & Turkey Phone (USA): Phone (EU): avanbeuningen@beakbulk.com Gary Tang Sales Manager, Asia / Middle East / India Phone: gtang@breakbulk.com Kingsley Ekweariri Sales Manager, West / East / North Africa Phone: kekweariri@breakbulk.com Kathleen Pinson Sales Manager, Breakbulk Magazine Phone: kpinson@breakbulk.com

4 CONTACT DETAILS FOR SUPPLIERS EXHIBITOR MANUAL EXHIBITOR CATEGORIES CONTACT NAME PHONE NUMBER(S) ADDRESS NOTES Official Contractor, Stand Builder, Carpet & Furnishing Provider Angela Cremaldi Custom Booth Information Smart City Electric, Inc. Official Facility Electrical Services & Utilities Aramark Catering / George R. Brown Convention Center Official Facility Catering Certificate of Insurance (COI) Form Booth Rendering Diagram and Dimensions for approval SmartSource Rentals Official Exhibitor Audio Visual (AV) Provider Smart City Electric, Inc csr@smartcity.com -- Christy Mingus mingus-christy@aramark.com -- breakbulkamericas@breakbulk.com -- breakbulkamericas@breakbulk.com F&B is permitted only by Aramark, no outside vendor Send to: no later than 8/29/14 Send to: no later than 8/29/14 SmartSource exhibitorsales@smartsourcerentals.com -- National Plant & Floral Mary Collura exhibitorservice@nationalplantfloral.com -- Floral Travel Planners Official Hotel Accommodations Provider Travel Planners or breakbulk@tphousing.com Sleeping Rooms are based on availability Convention Data Services Lead Retrieval / Data Capture Nicole Hutchison or nhutchison@cdsreg.com Shipping (Domestic & Intl) WES Group Shipping (International only) WES Group HoustonES@freemanco.com (0) or mailuk@wes-group.com -- FedEx Office Local Houston Printer FedEx Office Usa5000@fedex.com Use discount code # for 15% off most services Coming Soon Coming Soon Coming Soon Coming soon -- Photographer Coming Soon Coming Soon Coming Soon Coming Soon -- Temporary (Temp) & Hostesses

5 At-A-Glance Exhibitor Guide September 29 October 2, 2014 *Please note that this Guide will not substitute the Exhibitor Manual, which is available on *All raw space booth plans (with dimensions) must be submitted for approval to by Friday, August 15, *If you have any questions regarding what your booth qualifies as, please contact the Event Exhibitor at *Please remember to visit often, as all updates and latest details will be posted there. Basic booth equipment provided includes: Complimentary pass allocation for each booth is as follows: Please for registration questions. Booth 10x10 10x20 10x30 20x20 20x30 30x30 Pass # Each 10 x10 booth will be set up with 8 high back drape, 3 high drape dividers, one 6 draped table, 2 side chairs, 1 wastebasket, and a 7 x44 one-line identification sign (see 10 x10 image to the left). Each 10 x20 booth will be set up with 8 high back drape, 3 high drape dividers, two 6 draped tables, 4 side chairs, 2 wastebaskets, and a 7 x44 one-line identification sign. Each 10 x30 booth will be set up with 8 high back drape, 3 high drape dividers, three 6 draped tables, 6 side chairs, 3 wastebaskets, and a 7 x44 one-line identification sign. Raw space booth guidelines 10 x 10 linear or in-line booth spaces: The height of your space cannot exceed 8 ft. The front 5 ft. of your space cannot exceed 4 ft. Your stand features cannot exceed past 10 ft. wide and 8 ft. high. These rules stay consistent for a 10 x 10 corner booth (which is at the end of a series of in-line booths with exposure to intersecting aisles on two sides). 10 x 20 end-cap booth spaces: The height of your space cannot exceed 8 ft. The front 5 ft. of your space cannot exceed 4 ft. Your stand features cannot exceed past the 10 ft. wide and 8 ft. high. If your stand exceeds past 10 ft. wide and 4 ft. high, you must purchase pipe and drape to be placed behind your stand. (Order forms will be available in the Exhibitor Manual.) These rules stay consistent with 10 x 30 booth spaces (except the 4 ft. height limitation is applied only to that portion of exhibit space which is within 10 ft. of an adjoining booth. This type of booth is known to cause most problems between exhibitors (than any other type of booth) due to failure to observe the back wall high restrictions, so please take extra notice. 20 x 20 peninsula booth spaces: If your booth backs up to two linear booths, the back wall is restricted to 4 ft. high within 5 ft. of each aisle (Line-of-Sight Rule) Typical maximum height allowed is ft., and this needs to stay within the 10 ft. in the center of your stand. The ft. height restriction includes any hanging signs (the top of the sign must be at 20 ft. high or lower). If your display/stand exceeds past 10 ft. wide, you must purchase pipe and drape to be placed behind your stand.

6 At-A-Glance Exhibitor Guide September 29 October 2, x 20 split island booth spaces: A typical split island booth shares its back wall with another split island both. The entire cubic area may be used up. The maximum height allowed is ft. The ft. height restriction includes any hanging signs (the top of the sign must be at 20 ft. high or lower). 20 x 20 or 30 x 30 island booth space A typical island booth is exposed to the aisles on all sides The entire cubic area may be used up. The maximum height allowed is ft. The ft. height restriction includes any hanging signs (the top of the sign must be at 20 ft. high or lower). *Please note that the raw space booth guideline images represent the cubic space that can be used. Important Considerations for All Booths All display features and accessories must be confined to your cubic area. The aisles are property of all exhibitors; therefore, each exhibitor is responsible for proper flow of traffic through the exhibit area. Carpet is a requirement for each booth space. If you require carpet, order forms will be available in the Exhibitor Manual. Alternative flooring can be used but must be submitted for approval with the stand rendering Your booth space does not come with WIFI or electricity. Order forms will be available in the Exhibitor Manual. All exhibiting companies are required to be in compliance with the Americans with Disabilities Act (ADA), and are encouraged to be sensitive, and as reasonably accommodating as possible, to attendees with disabilities. All booths must provide a valid, unexpired Certificate of Insurance Form by Monday, September 8, If your insurance company requires an address, please use: (JOC Group Inc.) Attn: Events Department 2 Penn Plaza East, 12 th Floor, Newark, NJ USA breakbulkamericas@brealkbulk.com If you intend on bringing a third party contractor to build your stand, you must complete an Exhibitor Appointed Contractor Form. This form will be available with our Exhibitor Manual by Monday, June 2, They must also provide a valid, unexpired Certificate of Insurance Form by Monday, September 8, Booth spaces have been moved away from the exhibition hall columns to avoid hindrance. Please familiarize yourself with the Breakbulk Americas 2014: Exhibitor Floor Plan to note where columns are located and if any height restrictions caused by this will affect your stand space/features. These columns are found near the catering areas. These columns are represented by X s on the floor plan. We look forward to seeing you in Houston, TX, USA!