Request for Quotation

Transcription

1 Business & Financial Services Department Request for Quotation Supply and Installation of an Operating Audio, Video and Control System for the Richmond Oval Bidders are requested to respond to this Quotation call as instructed subject to the provisions contained herein. Name of Bidder: Address: City: Province: Postal Code: Telephone No: Fax No.: Contact Person: Title:

2 2 Table of Contents Cover Page... 1 Table of Contents... 2 Instructions to Bidders... 3 Quotation Form... 6 Quotation Annexures comprising of: Undertaking of Liability Insurance... 7 Schedule of Quantities and Prices... 8 List of Previous Contracts... 9 List of Subcontractors List of Equipment List of Drawings Specifications Environmental Terms and Conditions of Contract General Conditions of the Contract...GC1-GC7 Notice of No Bid Appendix A - Specifications

3 3 Instructions to Bidders 1. Four (4) copies of quotations sealed, plainly marked on the envelope: CONTRACT 3263Q - SUPPLY AND INSTALLATION OF AN OPERATING AUDIO, VIDEO AND CONTROL SYSTEM FOR RICHMOND OVAL will be received at the Information Counter, Main Floor, Richmond City Hall, addressed to the Purchasing Section, 6911 No. 3 Road, Richmond, BC, V6Y 2C1, until 3:00pm, Local time: Tuesday, May 27th 2. Quotations received in the office of the Purchasing Section after the above-mentioned time and date will be returned unopened. 3. Quotations must be submitted on the attached Forms and be authorized by a signing officer of the Bidder's company. The entire Request for Quotation must be returned to the City. 4. This Document with completed Forms will become part of the Contract Documents between the City and the successful Bidder. 5. The City reserves the right to accept all or any part of a quotation or to waive irregularities at their own discretion. The lowest or any quotation will not necessarily be accepted. 6. In accordance with the City s Procurement Policy 3104, award of bids shall be based on: (i) (ii) (iii) (iv) (v) (vi) (vii) The lowest total cost of acquisition, Experience of the bidder, Bidder s references of performance on previous similar contracts, The bidder s financial resources, Bidder s capability of supervision, staffing and use of subcontractors, Bidder s ability to meet City specifications and performance criteria, Any additional evaluation criteria stated in the contract document. 7. Proprietary names, unless otherwise stated, are used solely to establish standards of materials and finish. Items of other manufacture may be accepted as equal to those specified, at the discretion of the City. 8. The City of Richmond estimates that this contract will be awarded within 5 weeks of the closing date. All bidders submitting Quotations for the Project will be advised as to the

4 4 Instructions to Bidders (Cont d) outcome. Please note that Bid results for those contracts posted on the City Web Site and/or BC Bid will be listed on BC Bid within two (2) weeks of the award of Contract. 9. Prices, in Canadian currency, shall be shown for the work specified and shall include all wages and benefits for those personnel engaged on this contract, expenditures for materials, equipment, travel expenses, assessments for Workers' Compensation, Unemployment Insurance, Canada Pension Plan or any similar statute, costs of subcontracts, insurance premiums, bonds, royalties, permits and licences, taxes, tariffs and duties, overhead, profit, and all other expenditures in connection with the work. 10. The contractor will be required to Indemnify and Insure the City as shown in the General Conditions of the Contract. Bidders shall have the Undertaking of Liability Insurance Form Letter L1-1 (attached) completed and submitted with their Quotation. All policies and certificates shall be submitted to the Purchasing Section before a contract is issued to carry out the work. 11. Bidders shall examine the contract documents and visit the site of the work to understand the contract requirements of the project. The City will not make allowances for the contractor's failure to make proper site investigation. 12. Each Bidder shall state on the lists provided to be submitted as part of his quotation, information regarding their previous contracts, subcontractors and equipment that he proposes to use to carry out this contract to completion. It is the intention of the City not to award the contract to any Bidder who does not furnish satisfactory evidence that he has the ability and experience to perform the various works covered under this Contract, and that he has sufficient capital and plant to enable him to execute the said works successfully, and to the satisfaction of the City, and to complete and deliver said works as quoted in his Quotation. 13. Inquires during submission of Quotation should be directed as follows: Technical David Gillis Telephone: Systems Coordinator dgillis@richmond.ca Purchasing Section City of Richmond

5 5 Instructions to Bidders (Cont d) Purchasing S Dosanjh Telephone: Contracting Specialist purchasing@richmond.ca Business & Financial Svcs Dept City of Richmond 14. Quotations may be withdrawn by written notice only, provided such notice is received at the office of the City s Purchasing Section prior to the time / date set as the closing time for receiving Quotations. 15. Quotations shall be open for acceptance for 60 days following the submission closing date. 16. Bidders are advised that submissions of quotes shall be in compliance to the Freedom of Information and Privacy Act. 17. Any interpretation of, additions to, deletions from, or any other corrections to the Contract documents, will be issued as written addenda by the City of Richmond. It is the sole responsibility of the potential bidders to check with the City of Richmond s Website and/or BC Bid to ensure that all available information has been received prior to submitting a bid. 18. The City, it s agents and employer shall not be responsible for any information given by way of verbal communication. 19. Except as expressly and specifically permitted in these Instructions to Bidders, no bidder shall have any claim for any compensation of any kind whatsoever, as a result of participating in the RFQ, and by submitting a quotation each bidder shall be deemed to have agreed that it has no claim

6 6 Purchasing Section City of Richmond 6911 No. 3 Road Richmond, BC V6Y 2C1 Quotation Form The undersigned Bidder, having carefully read and examined the Instructions to Bidders, Undertaking of Liability Insurance, Quotation Form, Quotation Annexures, General Conditions of Contract, Specifications and Drawings, and having full knowledge of the work required, does hereby offer to provide all necessary materials in strict accordance with the Specifications and to do all therein called for on the terms and conditions and under the provisions therein set forth at the: LUMP SUM TOTAL QUOTED PRICE OF $ PAYMENT TERMS EARLY PAYMENT TERMS The above price includes and covers duties, Federal, (including G.S.T.), Provincial Taxes, handling and transportation charges, and all other charges incidental to and forming part of this Quotation. The undersigned Bidder agrees to complete the whole of the works within weeks of acceptance. Name of Bidder: Address: Telephone No: Name, Signature, and Title of Signing Officer: Date: Web Address:

7 7 Undertaking of Liability Insurance (To be submitted with Quotation) FORM LETTER LI-1 City of Richmond 6911 No. 3 Road Richmond, BC V6Y 2C1 Dear Sirs: We, the undersigned (insert insurance company's name) do hereby undertake and agree to insure the Contractor in the amount of $5,000, as outlined in the attached "General Conditions of the Contract" and agree to: a. Name the City of Richmond, its officers, officials, agents, and employees as additional insured in connection with the work being proposed by the Contractor. b. State that such policy applies to each insured in the same manner and to the same extent as if separate policy had been issued to each insured named in the policy. c. State that the policy cannot be cancelled, lapsed, or materially changed without at least 30 days written notice of cancellation delivered to the City Clerk of the City of Richmond at 6911 No. 3 Road, Richmond, BC V6Y 2C1. d. State that coverage provided by such insurance shall protect the Contractor and the City of Richmond during the performance of the works and services specified in the attached Form of Quotation and specifically that the insurance required by such Quotation shall be consistent with the requirements therein. if the Contract is awarded to (insert bidder's name) EXCEPTIONS: Dated at, British Columbia, this day of, BY: TITLE: This form must be signed by the Insurance Company or an authorized Broker on behalf of the Insurance Company. A SEPARATE FORM MUST BE SIGNED FOR EACH POLICY IF MORE THAN ONE POLICY.

8 8 Schedule of Quantities and Prices The City shall pay in Lawful money of Canada the amount shown for the following items subject to the conditions of the Contract Documents. ITEM DESCRIPTION QUANTITY UNIT PRICE EXTENSION 1. Equipment 2. Labour Subtotal Provincial Sales Tax Goods and Services Tax TOTAL QUOTED AMOUNT (carried forward to Quotation Form) $ $ $ $ Initials of Signing Officer

9 9 List of Previous Contracts The Bidder has recently undertaken and completed the Contracts described following and authorizes the City of Richmond to inquire as to the nature of the Bidders performance on these contracts. YEAR PROJECT TITLE REFERENCE CONTACT INFORMATION PROJECT DETAILS Variance to BUDGET $ s / % Variance to SCHEDULE No of Days / % ROLE OF KEY STAFF COMMENTS (If additional space is required, attach additional)

10 10 List of Subcontractors The Bidder agrees that the subcontractors shown herein is the list of subcontractors that he proposes to use to carry out those part of the work shown on the list and, subject to their approval by the City, the Bidder agrees to employ the listed subcontractors and no others. Nothing contained in the contract documents shall create any contractual relation between any subcontractor and the City. The Bidder agrees that if he is awarded the contract, he will bind every subcontractor by the terms of the contract documents, as far as applicable to his work. Description of Parts of Work to be Sublet to Subcontractors Name, Address, and Telephone Number of Subcontractor(s) to be Used to Carry Out the Various Parts of the Work Described (If additional space is required, attach additional)

11 11 List of Equipment The Bidder proposes to use the equipment listed below in carrying out the work covered by this Contract (list only the major pieces of equipment to be used): Number of Units Brief Description of Equipment (state its use, make, age, and general condition) Check Whether: Owned by Rented/ Bidder Leased (If additional space is required, attach additional)

12 12 List of Drawings Drawing No. Sheet No. Title (If additional space is required, attach additional)

13 13 Specifications 1. The City is requesting submissions for the supply and installation of an operating audio, video and control system for the Richmond Speed Skating Oval. Detailed Specifications are outlined in Appendix A Specifications.

14 14 Environmental Terms and Conditions of Contract 1.0 Environmental Policy Requirements 1.1 The City of Richmond s Environmental Purchasing Policy The City of Richmond s Environmental Purchasing Policy states: In order to increase the development and awareness of environmentally sound products and services, City of Richmond staff will review their contracts and tender specifications for goods and services, to ensure that wherever possible and economically feasible, specifications are amended to provide for consideration of environmental characteristics. Consideration may be given to those environmental products that are certified by an independent accredited organization. The City of Richmond as a whole will endeavour to increase its use of products and services that are more responsible to the environment in the way they are made, used, transported, stored and packaged and disposed of. It is recognized that analysis is required in order to ensure that the products are made available at competitive prices, and that the environmental benefits provided by a product or service should not significantly affect the intended use of that product or service The City of Richmond reserves the right to request information from bidders that will demonstrate compliance to this environmental purchasing policy Bidders are asked to supply information on environmentally preferable products and services that meet all specifications and performance requirements Placing the City of Richmond in breach of its environmental policy or environmental laws will result in the termination or suspension of an agreement, at the sole discretion of the City. 1.2 Environmental attributes of company It is desirable that suppliers to the City of Richmond have an environmental policy statement approved at the executive level and implemented across the company Suppliers who have pursued environmental certification such as ISO should include this information with their bid. The ISO Series is a set of international standards for voluntary environmental management for both private and public organizations. It is designed to

15 15 promote environmental compliance, ensure a commitment to pollution prevention, and foster continual improvement of environmental performance through efficient environmental management The City of Richmond strictly subscribes to an environmental policy that requires all suppliers to be in compliance with all environmental laws and regulations regarding the manufacture, processing, handling, provision, disposal and waste management of goods and services. 1.3 Environmental purchasing resources The City of Richmond Environmental Purchasing Guide is available from the City of Richmond Web site at:

16 GC 1 General Conditions of the Contract 1. Definitions The two parties to the Contract/Purchase Order are the Contractor and the City, defined as follows: The Contractor: The successful bidder for the work upon receipt of a purchase order and/or written acceptance of his Quotation from the City. The City: City of Richmond. Acceptance of the City of Richmond s Purchase order deems acceptance of all conditions of the supply and installation contract. 2. Work to Satisfaction of City The whole of the works and the manner of performing this Contract shall be done to the entire satisfaction and approval of the City, and it shall be the sole judge of the work and materials in respect of both quality and quantity, and its decision with regard to work or materials, or as to the meaning and intention of this Contract, or any part or parts thereof, shall be binding and final upon the Contractor. 3. Work to be in Conformity with Contract Documents and Drawings All work shall be done in strict conformity with the Contract Documents and drawings which form a part of the Contract. The intent of the contract documents is to include all labour, materials, equipment, services, supplies and all the things necessary for the proper and complete execution of the work. 4. Permits The Contractor shall comply with all codes, laws, regulations, and ordinances which concern the work, and unless otherwise provided herein shall obtain and pay for all applicable permits, licences, and certificates. 5. Use of Premises The Contractor shall confine the use of the premises for his work as directed by the City and shall comply with regulations which govern the building or institution where the work is located. At the conclusion of the work, the Contractor shall clean up and remove all debris and rubbish to the satisfaction of the City.

17 GC 2 Supply and Installation of an Operating Audio, Video and Control System for Richmond Oval General Conditions of the Contract (Cont d) 6. Light, Power, and Heat The City's supply of electrical energy will be available to the Contractor without charge. The City's supply of water will be available to the Contractor without charge. The Contractor, upon completion of the work, shall remove temporary connections and extension of services, leaving the existing structures and services undamaged. 7. Warranty Unless otherwise specified, the Contractor warrants that only the best workmanship and materials will be employed and if, within a period of one (1) year from the date of acceptance of the work by the City, such work or supplies or any portion thereof are found by the City to be defective or faulty due to imperfect or bad workmanship or material, the Contractor agrees to replace such defective supplies and correct such defective work forthwith without expense to the City. 8. Liens The Contractor shall fully indemnify the City from and against any and all liability or expenses by way of legal costs or otherwise in respect of any claim which may be made for a lien or charge at law or inequity or to any claim or liability under the Builders Lien Act, or to any attachment for debt, garnishee process, or otherwise. 9. Patent Fees The Contractor shall pay all royalties and licence fees and shall save the City harmless from loss on account of suits or claims of infringement of patents in the doing of the work. 10. Default (a) The City may, by notice of default to the Contractor, terminate the whole or any part of this Contract if the Contractor fails to perform any provision of this Contract within the time specified or to perform any other provision of this contract. (b) In the event the City terminates this Contract in whole or in part as provided in clause (a), the City may procure supplies or services similar to those so terminated, and the Contractor shall be liable to the City for any excess costs for such similar supplies or services.

18 GC 3 Supply and Installation of an Operating Audio, Video and Control System for Richmond Oval General Conditions of the Contract (Cont d) (c) The Contractor shall not be liable for any excess costs under clause (b) if failure to perform the Contract arises by reason of strikes, lockouts, acts of God, or acts of the City. 11. Taxes Unless otherwise provided herein, the Contractor shall pay all government sales or excise taxes in force at the date of the Agreement, provided that any increase or decrease in such taxes shall increase or decrease the amount due under the Contract accordingly. Invoices shall show the appropriate amounts for Goods and Services Taxes and Provincial Sales Taxes separately. 12. Laws The laws of British Columbia shall govern the work. Time Time shall be the essence in this Contract. 13. Assignment Neither party to the Contract shall assign the Contract without the written consent of the other. 14. Notices Any notice required to be given in this Contract shall be deemed to be duly given to the City if sent by registered mail addressed to the City's Purchasing and Risk Manager at Richmond "City Hall, 6911 No. 3 Road, Richmond, BC V6Y 2C1" and to the Contractor if sent by registered mail addressed to the Contractor at the address set forth in the Quotation. 15. Inquiries Contractor's inquiries to the City during construction should be directed to the following: S Dosanjh Telephone: Contracting Specialist sdosanjh@richmond.ca Business & Financial Svcs Dept City of Richmond

19 GC 4 Supply and Installation of an Operating Audio, Video and Control System for Richmond Oval General Conditions of the Contract (Cont d) 16. Settlement of Complaints Re: Work If, in the opinion of the Manager Purchasing and Risk, the work is improperly, defectively, or insufficiently performed, or being performed, the Manager Purchasing and Risk may, in writing, order the Contractor to re-execute or correct the work in accordance with such order; and if the Contractor fails to comply with such order within ten working days, the Manager Purchasing and Risk may, at any time thereafter, execute or cause to be executed the order so given, and the Contractor shall, on demand, pay to the City of Richmond, all costs, damages, and expenses incurred in respect thereof or occasioned by reason of the non-compliance by the Contractor with any such orders; and if the Contractor fails to pay such costs, damages, and expenses, the City of Richmond may retain and deduct such costs, damages, and expenses from any amount then or thereafter payable to the Contractor under this Contract. 17. Personnel 17.1 Qualified Personnel The Contractor will provide only professional personnel who have the qualifications, experience and capabilities to perform the Work Subcontractors The Contractor will perform the Work using its own personnel and those subcontractors as my be listed on the Quotation Form and approved by the City, and will bind all approved subcontractors to the terms of the Contract Documents, as applicable to the subcontractors work. The Contractor will be as fully responsible to the City for acts and omissions of subcontractors and of persons directly or indirectly employed by them as for acts and omissions of persons directly employed by the Contractor Replacement of Personnel or Sub-Contractors If the City reasonably objects to the performance, experience, qualifications or suitability of any of the Contractor s personnel or subcontractors then the Contractor will, on written request from the City, replace such personnel or subcontractors City s Own Forces and Other Contractors The City may have its own work forces and other contractors on the site while the Work is under way. The City will coordinate the work of all contractors on the site and require their coordination with each other. the Contractor will report to the City and apparent deficiencies in other contractors work which

20 GC 5 Supply and Installation of an Operating Audio, Video and Control System for Richmond Oval General Conditions of the Contract (Cont d) would affect the Work, immediately after the deficiencies come to the Contractor s attention. 18. Changes in the Work The City may make changes to the work; the Contract price, and time being adjusted accordingly. Except for emergencies, all changes will be made by written order. 19. Protection The Contractor shall maintain protection of all his work and materials from damage and shall protect the City's and any adjoining property from injury due to the Contractor's work. 20. Payments The City shall make progress payments once a month for work completed and materials on the site upon receipt of the Contractor's invoice. Except for the final payment, the City shall holdback 10% of the amount of progress claims. The City shall pay the holdback 55 days after completion of the work upon receipt of the contractor's written claim for final payment accompanied by a Statutory Declaration stating that the Contractor has discharged every obligation and paid or satisfied every just claim incurred by him in connection to the Contract, including claims by his subcontractors, and upon receipt of clearance from the Workers' Compensation Board. 21. Indemnification and Insurance The Contractor will indemnify, hold, and save harmless the City from and against all claims, losses, damages, costs, actions, and other proceedings, made, sustained, brought or prosecuted in manner, based upon, occasioned by, attributable to any injury, including death, property damage, infringement, or damage arising from any act or omission of the Contractor, his employees, officers, volunteers, servants, or agents or persons from whom the Contractor has assumed responsibility in the performance or purported performance of this agreement. The Contractor shall, at his own expense, through the terms of the contract secure, maintain, and pay for the following coverages: (a) Comprehensive General Liability Insurance with a limit of not less than $5,000,000 inclusive per occurrence for bodily injury and property damage and $5,000,000 for personal injury. The policy or policies shall cover all premises and operations necessary or incidental to the performance of this

21 GC 6 Supply and Installation of an Operating Audio, Video and Control System for Richmond Oval General Conditions of the Contract (Cont d) agreement and include but not necessarily be limited to the following coverages: (b) 1. Contractual liability assumed under this agreement. 2. Contingent employer's liability with respect to operations of subcontractors. 3. Owner's protective liability. 4. Cross liability. 5. Automobile liability (non-owned, hired). 6. Completed operations liability 24 months after completed operations. 7. Voluntary medical payments. "Course of Construction" Property Damage Insurance covering all risks of physical loss or damage on an occurrence basis, including loss of use of property, and including losses or damage from flood or earthquake. The coverage provided shall amount to no less than 80% of the total value of the work done and material delivered to the site, or under the control of the Contractor, payable to the City and Contractor as their interests may appear, and protecting each in such terms as will preclude subrogation claims by the insurer against anyone insured thereunder. The City, its officers, officials, and employees shall be added as an additional insured on all such policies. All such insurance provided by these policies shall be primary regardless of any insurance or self insurance that may be enforced at the time of any loss or claim that insures the City, its officers, officials, and employees. The policy or policies shall be underwritten by an insurance company or companies licensed to do business in the Province of British Columbia and who meet with the reasonable approval of the City. Prior to the commencement of the work defined by this agreement, the Contractor shall furnish the City through the Office of the Manager Purchasing and Risk a certified original copy of all such policies as evidence that such insurance is in force. The Contractor agrees that such insurance policies cannot be cancelled, lapsed, or materially changed without at least 30 days' written notice to the City. Maintenance of such insurance and the performance of the Contractor of his obligations under this clause shall not relieve the Contractor of liability under the indemnification provisions here and above set forth. The foregoing insurance provisions shall not limit the insurance required by Municipal, Provincial, or Federal law.

22 GC 7 Supply and Installation of an Operating Audio, Video and Control System for Richmond Oval General Conditions of the Contract (Cont d) It shall be the full responsibility of the Contractor to determine whether any additional insurance coverage is necessary and advisable for its own protection and/or to fulfil its obligations under this Contract. Any such additional insurance shall be provided and maintained by the Contractor its own expense. It is understood that this agreement is strictly between the Contractor and the City and the Contractor is an independent contractor for the City and no employment relationship, partnership, agency, or joint venture exists between the City, the employees of the Contractor and/or its agents and/or their employees, and/or its Contractors and/or their employees. Any disputes between the Contractor and any of its employees and/or its agents and/or their employees and/or their Contractors and/or their employees shall be resolved by the Contractor with no involvement by the City. 22. Workers' Compensation Board Coverage/Prime Contractor The Contractor agrees that it shall at its own expense procure and carry or cause to be procured and carried and paid for, full Workers' Compensation Board coverage for itself and all workers, employees, servants and others engaged in or upon any work or service which is the subject of this contract. The Contractor agrees that the City has the unfettered right to set off the amount of the unpaid premiums and assessments for such Workers' Compensation Board coverage against any monies owing by the City to the Contractor. The City shall have the right to withhold payment under this contract until the Workers' Compensation Board premiums, assessments or penalties in respect of work done or service performed in fulfilling this contract had been paid in full. The Contractor agrees that it is the Prime Contractor for the purposes of the Workers' Compensation Board Occupational Health and Safety Regulations for the Province of British Columbia. The Contractor shall have a safety program acceptable to the Workers' Compensation Board and shall ensure that all Workers' Compensation Board safety rules and regulations are observed during performance of this contract, not only by the Contractor but by all subcontractors, workers, material men and others engaged in the performance of this contract. Prior to commencement of construction, the Contractor shall complete and file a "Construction Notice of Project" with the Workers' Compensation Board and shall provide a copy of the same to the City confirming that the Contractor shall be the Prime Contractor responsible for coordination of safety and health under Part 3 of the Workers Compensation Act and Part 20 of the WCB Occupational Health and Safety Regulations. The Contractor shall provide the City with the Contractor's Workers' Compensation Board registration number and a letter from the Workers' Compensation Board confirming that the Contractor is registered in good standing with the Workers' Compensation Board and that all assessments have been paid to the date thereof prior

23 GC 8 Supply and Installation of an Operating Audio, Video and Control System for Richmond Oval General Conditions of the Contract (Cont d) to the City having any obligation to pay monies under this contract. The Contractor shall also provide a signed copy of the Prime Contractor Designation Document. The Contractor shall indemnify the City and hold harmless the City from all manner of claims, demands, costs, losses, penalties and proceedings arising out of or in any way related to unpaid Workers' Compensation Board assessments owing from any person or corporation engaged in the performance of this contract or arising out of or in any way related to the failure to observe safety rules, regulations and practices of the Workers' Compensation Board, including penalties levied by the Workers' Compensation Board. 23. No Promotion Of Relationship with the City or the 2010 Olympic and Paralympic Winter Games. The Consultant shall not disclose or promote its relationship with the City, including by means of any verbal declarations, announcements, sales, marketing or other literature, letters, client lists, press releases, brochures or other written materials (the Communications") without the express prior written consent of the City (except as may be necessary for the Consultant to perform the Consultant s obligations under the terms of this Agreement). Furthermore, the Consultant undertakes not to disclose or promote its relationship with the City in any Communications in a manner which could suggest or create an association, express or implied, between the Consultant and the International Olympic Committee, the 2010 Olympic and Paralympic Winter Games, the Olympic Movement or the Vancouver Organizing Committee for the 2010 Olympic and Paralympic Winter Games (also known as "VANOC"). Without limiting the generality of the foregoing, The Consultant shall not refer to VANOC, Vancouver 2010, the "2010 Games", the "Games", "Host City", "Olympic" or "Olympics", and shall not use any official emblem, logo or mascot of the 2010 Games, in any Communications, without the express prior written consent of the City, which may be unreasonably withheld.

24 Business & Financial Services Department Notice of No Bid Note: Receipt of this completed form will assist us in calling for future bids. Please complete and submit this form prior to the closing date and time as shown on the Request for Quotation/Proposal/Tender form. Please remember to include Quotation/Proposal/Tender No. at right. Quotation/Proposal/Tender No. 3263Q A Quotation/Proposal/Tender is not being submitted for the following reason(s): We do not manufacture/supply the required goods/services We do not manufacture/supply to stated specifications Cannot obtain raw materials/goods in time to meet delivery requirements Cannot meet delivery requirements Specifications are not sufficiently defined Cannot quote/tender a firm price at this time Insufficient information to prepare quote/proposal/tender Quantity too small Quantity too large Insufficient time to prepare quote/tender. We are unable to competitively quote/tender at this time. We do not have facilities to handle this requirement Quantity beyond our production capacity Cannot meet packaging requirements Cannot handle due to present plant loading Licensing restrictions (please explain) Agreements with distributors/dealers do not permit us to sell directly. Other reasons or additional comments (please explain below) I / We wish to quote / tender on similar goods / services in future Yes No This space for City of Richmond Comments Authorized Company Official Signature and Title Firm Name Date Address City Province Postal Code Telephone Number

25 Appendix A Specifications 1.1 REQUIREMENTS Proponents must provide the following support documentation: A list of at least 5 projects of similar size, scope and budget, with references, completed within the last 3 years Certificate or letter from the control system manufacturer indicating the successful completion of Crestron e-control programming course. 1.2 CONTRACT DOCUMENTS In the text that follows, the words, "The Contractor Shall..." are implied. 1.3 DESCRIPTION OF WORK Supply, install, and commission an operating sound, video and control systems in the Richmond Speed Skating Oval, as indicated on the drawings identified in this specification. Note that this specification is complementary to the drawings; work shown in either is deemed to be in both Coordinate installation with all other contractors engaged in the project so work proceeds in a manner best serving the City. Resolve any conflicts caused by improper co-ordination at no extra cost to the Owner. The Audio-Visual Consultant will not arbitrate between contractors Furnish equipment, materials and workmanship of the highest quality. Workmanship and materials will at all times be subject to acceptance by the Audio-Visual Consultant Include everything necessary or incidental to complete the sound, video and control systems herein described. Include all conduit, fittings, electrical devices, and wiring to connect systems equipment to AC outlets, panelboards, and dedicated ground points Provide structurally adequate mounting for the video projectors Provide earthquake restraints for all equipment racks, suspended audio and video equipment, and counter mounted audio and video equipment, where appropriate Allow for construction requirements such as storage, hoarding, lift equipment and night work. 1.4 RELATED WORK The following work is specified in other sections: volt AC service to equipment racks and adjacent to other sound, video and control system loads Conduit, cable tray, pull boxes and wall boxes, except as noted herein Painting and finishes, except as noted.

26 Equipment rooms and walls. 1.5 STANDARDS Install equipment and materials in accordance with manufacturer's recommendations and accepted trade practice. Obey the following codes, regulations and standards: Electrical standards of the of the City of Richmond, and the by-laws of the Municipal Electrical Inspection Department having authority over the area in which the work is being conducted, whichever is the most stringent The Province of British Columbia Rules and Regulations for installation and maintenance of electrical equipment Canadian Electrical Code in effect on closing date of tender Obtain any plan approvals required by Inspection Authorities prior to commencing construction Obtain all permits and licenses necessary for the execution of the work, and pay all fees associated thereto Deliver Certificate of Approval from the appropriate governing body at conclusion of installation, prior to total completion.

27 1.6 EXISTING CONDITIONS Verify all conditions which pertain to the installation, including the work of other divisions, to ensure that the work as specified can be satisfactorily executed without changes. The facility is under construction and is available for inspection Drawings are generally schematic and are intended to show only major features of the work. Site information given on the drawings is not guaranteed Do not scale the drawings - confirm all dimensions on site prior to installation. Coordinate all mounting heights with surrounding features. 1.7 DEFINITIONS The "Owner" is the City of Richmond The "Architect" is Cannon Design, # West Georgia, Vancouver, BC, V6G 2Z The Consultant is the Architect and the General Contractor The General Contractor is Dominion Fairmile, 6080 River Road, Richmond, BC, V6X 1X The "Audio-Visual Consultant" is M C Squared System Design Group, Inc., # West 15 th Street, North Vancouver, BC V7M 1R The "Audio-Visual Contractor" is the person, persons, or company who contract for performance of the sound system work specified herein. Other trades retained for performance of the work are deemed subcontractors to the Audio-Visual Contractor. 1.8 SUBSTITUTIONS Particular products are specified, but proposals for equivalent or alternative products are welcome. The Audio-Visual Consultant, acting as the Owner's representative, will be the sole judge of equivalent performance. For substitutions, provide acceptable catalogue data, specifications, technical information and/or samples to the Audio-Visual Consultant at least five (5) working days prior to bid closing date. Accepted items will be confirmed only by Addendum to the tender documents If a specified item is not available or has been replaced by a newer item, notify the Audio-Visual Consultant prior to tender closing If, after the work has been in progress for some time, the specified equipment or material is not available, obtain written approval from the Audio-Visual Consultant before making any substitutions Substitutions made without written approval are liable to rejection after installation. And Contractor will be required to replace any product so rejected with an approved item at no extra cost to the contract.

28 1.9 SHOP DRAWINGS Shop drawings augment but do not alter contract documents. Review of shop drawings does not imply acceptance of the work Submit four (4) prints of the following drawings for review by the Consultant and the Audio-Visual Consultant: Before proceeding with the work, Manufacturer's specification cuts and quantity schedule for all items furnished under the contract Drawings and tables indicating proposed connector panel and control labelling, touch panel layout screen captures nomenclature, layout arrangements for equipment racks and panels, and wiring harnesses Details of video projection suspensions certified by a Professional Engineer registered in British Columbia (include cost of certificate in system bid) Connection schedules A list of test points, and a proposed format for test records Details and descriptions of any other aspect of the sound, video or control system which must differ from the drawings due to field conditions Certify with signature and title that drawings submitted reflect the final issue intended for fabrication Co-ordinate documents of related divisions when joint submissions are required Maintain one copy of reviewed shop drawings on job site at all times TIMETABLE After notification of contract award and discussion with the General Contractor and the Audio-Visual Consultant, submit a detailed construction timetable of all project milestones, including shop drawing submittal date, shop drawing approval date, shop work schedule, site work schedule, interim inspection dates, system testing date, system adjustment date, and project completion date. Submit within seven (7) days of notification of contract award Provide additional workers and equipment necessary to maintain the schedule AS-BUILT DRAWINGS The Owner will provide the successful bidder with one (1) set of reproducibles or ACAD2004 DWG or PDF files, at no charge. Mark in red ink on one (1) set of white prints any changes, additions, and omissions not contained in the original documents, and any other pertinent information affecting future work. Maintain the record set on site at all times.

29 At Substantial Performance, the contractor will submit a clean set of marked up As-Built prints. Certify with signature and turn over to the Audio-Visual Consultant one (1) set of white prints so revised. Include in each operating and maintenance manual one set of white prints so revised ERRORS AND OMISSIONS Check drawings and specifications for errors, omissions and conformity with applicable regulations prior to bidding. Note that this specification is complementary to the drawings; work shown in either is deemed to be in both. Report discrepancies to the Audio-Visual Consultant prior to closing of bid. Where the meaning of drawings or specifications is unclear, obtain clarification prior to closing of bid or base the bid price on the most expensive interpretation. No consideration will be given for failure to request clarification Omissions and errors within contract documents do not relieve the Audio-Visual System Contractor of responsibility for providing properly functioning systems as described herein CLEAN UP Include in bid price the cost of cleaning each section of work after completion to permit immediate use of the area. Include cost of debris removal Make good all existing structures, surfaces, and utilities affected by cutting, coring or other new work.

30 1.14 WARRANTY AND MAINTENANCE Warrant the completed systems against defects in materials and workmanship, including any required parts and labour, at no cost to the Owner, for a one (1) year period from date of Substantial Performance or first beneficial use, whichever occurs first. Pass on manufacturer warranties for individual items Visit the installation at least two (2) times during the warranty period to ensure that all equipment is functioning satisfactorily. Perform any maintenance services that may be required. The first visit shall occur approximately six months after commencement of the warranty period, with the last visit just prior to the end of the warranty period. Use only qualified service personnel Perform additional maintenance services requested during the warranty period, at no cost to the Owner. Maintenance services shall consist of, but not be limited to, operational tests and checks of all cable and equipment Any defect discovered during any maintenance visit shall be repaired or replaced under the terms of the warranty. The Audio-Visual System Contractor is not liable for equipment damaged by improper use, negligence, or acts of nature INTELLECTUAL PROPERTY It is understood that the machine language or high level programming language will remain the property of the particular audio, video or control system product manufacturer, and the City will have the use and benefit of this hardware/software for as long as they own this equipment The City will become the outright owner of all value-added intellectual property in the form of all audio, video or control system programming (including objects, modules and macros) to adapt and configure the equipment for the specific functions and performance required by this specification, whether performed by the Audio-Visual Contractor or the product manufacturer. Supply one copy of the compiled and uncompiled source code for all the audio, video and control system value-added programming on 3.5" IBM compatible disks or PC compatible CD, complete with a printed copy of the available support documentation It is understood that the agreement to turn over the AV system value-added programming to the City as part of this contract will in no way limit or prevent the Audio-Visual Contractor from reusing the programming knowledge, techniques, methods, macros, and programming details or graphic user interface elements in other projects for other clients The City will not knowingly resell, or transfer for profit, the value-added AV system programming to any other AV vendor or contractor for use on any AV systems other than the systems described by this specification.

31 1.16 ASSISTANCE TO OWNER After the system has been tested as fully operational, provide 12 hours of instruction to designated representatives of the Owner in the features of the systems and the proper methods of operation. This may be provided in one or more sessions to suit the Owner's timetable Provide operating assistance for the first two major uses of the completed system in each room. Provide this assistance at the times required by the Owner even if outside the normal working day OPERATION AND MAINTENANCE MANUALS Assemble four (4) copies of a manual, formatted as follows: 1. List of Equipment Provided 2. Simplified Operating Instructions 3. As-Built and Reviewed Shop Drawings 4. Performance Measurements 5. Service and Adjustment Instructions Submit a draft copy of the manual at completion of testing under Clause 3.8. This will be returned during adjustments under Clause Forward both final copies to the Audio-Visual Consultant, who will deliver the manuals, if satisfactory, to the Owner through the Consultant Use standard 8 1/2 inch x 11 inch post binders, labelled for project and date. Neatly fold oversized drawings into individual plastic sheet holders properly punched and inserted into the binders Include in the complete listing of all supplied equipment and materials receipts for loose or portable items delivered to the Owner. Provide a schedule of terminations, cross-referenced to test results Should the manuals be rejected after two (2) reviews, bear the cost of further review by the Audio-Visual Consultant at a rate of $ per hour.

32 1.18 SYSTEMS OVERVIEW Room 1122 The audio system will utilize high quality ceiling speakers to provide uniform speech and music coverage of the entire room. The system will have a DSP audio matrix to allow separate volume control adjustment of both voice and A/V source levels. One wireless handheld and wireless lavalier microphone will be available for use with a single UHF wireless microphone receiver permanently mounted in the equipment rack. There will be two additional microphone and line level inputs on the input panel. A permanently mounted DVD will have its audio output connected to the audio system for CD audio playback. Two computer inputs will be located in the two floor boxes for presentations, along with one laptop input in the rack. Two aux AV inputs will be provided at the rack. The new HD format video projector will be supplied by the City of Richmond, and will be installed, integrated and adjusted by the successful A/V contractor as part of this contract. There will be an Owner supplied motorized screen that will be installed by the GC and the AV contractor will connect the LV screen controls to the control system. There will be one Owner supplied Blu-Ray DVD combo that will be installed and integrated in the rack. The HDMI output will be connected to the DVI-D input switch and the switch connected to the DVI-D input on the 16:9 projector so that the digital signal chain is maintained from the Blu-Ray DVD or external HDMI input. Two laptop computer inputs will be provided on the input plate. All input switching on the projectors will be activated by the touch panel control system. The control systems will use a 6 colour touch panel and a central processor equipped with a Crestron E-Control card. This unit will be connected to the LAN with a local switch to provide Ethernet connection between the control system and the audio DSP. The control system will have e-control using both a browser interface and dedicated Xpanel application. Room 1124/25 The audio system will utilize high quality ceiling speakers to provide uniform speech and music coverage of the entire room. The system will have a DSP audio matrix to allow separate volume control adjustment of both voice and A/V source levels. One wireless handheld and wireless lavalier microphone will be available for use with a single UHF wireless microphone receiver permanently mounted in the equipment rack. There will be two additional microphone and line level inputs on the input panel. A permanently mounted DVD will have its audio output connected to the audio system for CD audio playback. Two computer inputs will be located in the two floor boxes for presentations, along with one laptop input in the rack. Two aux AV inputs will be provided at the rack. It is possible that this room will have a movable partition wall in the future so the audio system is configured to allow one half the room to be turned off when the room is divided. The new HD format video projector will be supplied by the City, and will be installed, integrated and adjusted by the successful A/V contractor as part of this contract. There will bean Owner supplied motorized screen that will be installed by the GC and the AV contractor will connect the LV screen controls to the control system. There will be one Owner supplied Blu-Ray DVD combo that will be installed and integrated in the rack. The HDMI output will be connected to the DVI-D input switch and the switch connected to the DVI-D input on the 16:9 projector so that the digital signal chain is maintained from the Blu-Ray DVD or external HDMI input. Two laptop computer inputs will be provided on the input plate. All input switching on the projectors will be activated by the touch panel control system. The control systems will use a 6 colour touch panel and a central processor equipped with a Crestron E-Control card. This unit will be connected to the LAN with a local switch to provide Ethernet connection between the control system and the audio DSP. The control system will have e-control using both a browser interface and dedicated Xpanel application. Room 2017 The audio system will utilize line array speakers on the video wall frame to provide speech and music coverage of the entire room. A subwoofer will augment the music playback capability. The system will have a DSP audio matrix to allow separate volume control adjustment of both voice and A/V source levels. One wireless handheld and wireless

33 headset microphone will be available for use with a single UHF wireless microphone receiver permanently mounted in the equipment rack. There will be two additional microphone and line level inputs on the input panel. A permanently mounted pitch adjustable cassette/cd player will have its audio output connected to the audio system for Fitness or CD audio playback. The system will also have an input for an ipod. There will be a video wall with sixteen 50 plasma displays that the Owner will supply and the AV contractor will install and configure on the Owner supplied mounting frame. There will be two Owner supplied Blu-Ray DVD that will be installed and integrated in the rack. The HDMI input will be connected to the DVI-D input on the switch and scaled to RGBHV outputs. Four laptop computer, four component HD, four c-video and four HDMI inputs will be provided on the rack input plate. All input switching on the scalers/switchers and matrix switcher will be activated by the touch panel control system. The control system will use a 10 colour touch panel and a central processor equipped with a Crestron E-Control card. This unit will be connected to the LAN with a local switch to provide Ethernet connection between the control system and the audio DSP. The control system will have e-control using both a browser interface and dedicated Xpanel application. Room 2016, 2070 and 2071 The audio system will utilize high quality ceiling speakers to provide uniform speech and music coverage of the entire room. The system will have an analog audio mixer to allow separate volume control adjustment of both voice and A/V source levels. One wireless handheld and wireless headset microphone will be available for use with a single UHF wireless microphone receiver permanently mounted in the equipment rack. There will be two additional microphone and line level inputs on the input panel. A permanently mounted pitch adjustable cassette/cd player will have its audio output connected to the audio system for Fitness or CD audio playback. The system will also have an input for an ipod. Digital Signage System The digital signage system will consist of 6 Owner supplied PC s connected to a VGA switch, and routed through an 8x8 matrix switch to six UTP transmitters. The UTP transmitters will also include RS-232 control ports. A digital Cable TV tuner with analog component outputs will be converted to RGH and routed into the switch as well. The UTP receivers will be located at each display in the foyer and the RGB and RS-232 connected to the displays. A Crestron control processor will operate the switching and the display on/off controls through an Xpanel interface.

34 2.0 PRODUCTS 2.1 GENERAL.1 Provide only new equipment and material approved for the installation and suitable for continuous operation. Where the specifications do not describe a required item, furnish equipment or material consistent with the quality of other specified products, and best suited to the purpose required..2 All audio equipment, with the exception of microphone inputs, loudspeaker outputs, and consumer (IHF) items in approved usage, is intended to operate at a nominal level of -20 dbm to +4 dbm on balanced floating 600 ohm lines. Provide buildouts, terminations, interstage attenuators and decoupling transformers as required..3 Consumer items are nominally intended to operate at 200 mv on unbalanced high-impedance lines. Provide buildouts, terminations, interstage attenuators and decoupling transformers as required..4 All RF CATV equipment is intended to operate at a nominal level of 0 dbmv to +50 dbmv on 50 ohm or 75 ohm lines. Provide terminations and interstage attenuators as required..5 All composite and component video equipment is nominally intended to operate at 1 V p-p on 75 ohm lines. Provide terminations and interstage and distribution amplifiers as required.

35 2.2 AUDIO EQUIPMENT AND MATERIALS Microphones and Accessories Wireless Microphone Receivers Quantity (6) Install six (6) UHF diversity agile frequency wireless microphone receivers operating in the MHz band; RF Image Rejection 80 db typical; Spurious Rejection 75 db typical; complete with transmitter battery indicators, RF and audio level meters. Mount the receiver in the equipment racks with the antennae mounted externally from the rack. Select clear frequencies on site based on RF site survey using wireless receiver. Install in rooms 1122, 1124/25, 2016, 2017, 2070 and 2071 Shure ULXP4 receiver; or approved equal Beltpack Wireless Microphone Transmitters Quantity (4) Provide four (4) UHF frequency agile wireless microphone transmitters operating in the MHz band; Audio Frequency Response 100 to 15,000 Hz,+/-2 db; Gain Adjustment Range transmitter 0 to 40 db; Modulation +/-15 khz deviation compressor expander system with pre and de emphasis; RF Power Output 30 mw; Dynamic Range >100 db, A weighted; Include a lavalier type cardioid condenser microphone with TA4F wireless connector with each transmitter. Battery life 8 hours with 9V Alkaline batteries. Select clear frequencies on site based on RF site survey using wireless receiver and tune to match the receivers in each room. Shure ULX1 transmitter c/wpg185 microphone; or approved equal Handheld Wireless Microphone Transmitters Quantity (2) Provide two (2) UHF handheld frequency agile wireless microphone transmitters operating in the MHz band; Audio Frequency Response 100 to 15,000 Hz,+/-2 db; Gain Adjustment Range transmitter 0 to 40 db; Modulation +/-15 khz deviation compressor expander system with pre and de emphasis; RF Power Output 30 mw; Dynamic Range >100 db, A weighted; Include handlheld transmitters with dynamic cardioid microphone capsules. Battery life 8 hours with 9V Alkaline batteries. Shure ULX2/58 handheld transmitter c/w dynamic cardioid handheld microphone; or approved equal.

36 Aerobic Wireless Microphone Headsets Quantity (6) Provide six (6) headset type condenser microphone with matching wireless connector. The headband will go around the back of the head rather than over the head. The device will be sweatproof with a minimum one year warranty against sweat related failures.. Aeromic AM10H fitness headset microphone; or approved equal Aerobic Wireless Microphone Pouchbelts Quantity (3) Provide three (3) Neoprene hip mount wireless bodypack pouchbelt. Aeromic Hipster Mic Belt; or approved equal Audio Source Equipment Cassette/CD Player Combo Quantity (4) Provide four (4) cassette-cd players for installation in the sound equipment racks in Rooms 2016, 2017, 2070 and The cassette deck will be a single bay unit, with auto-reverse. The unit will have two heads, Dolby B + C noise reduction, and a nominal frequency response of 25Hz-16,000Hz +/-3dB. The cassette section will have a +/-12% pitch adjustment. The CD player will have a +/- 12% pitch shift. The unit will also have a front panel headphone jack, with separate volume control. The unit will be rack mountable. Include remote control. Mount in local sound racks. Denon DN-T620 with RC-U620 and RC-41 wristwatch remotes; or approved equal Audio Mixers / Processing Digital Audio Processor Quantity (3) Install three (3) matrix audio mixer/system processors in rooms 1122, 1124/25 and The DSP must be equipped with a minimum of 10 mic/line inputs and 6 outputs, with open DSP architecture. The matrix outputs shall be used for the speaker feeds and optional listening assistance system. Install unit in the A/V Equipment Rack. Control the units over Ethernet using the Crestron controller. Biamp Nexia CS; or approved equal

37 Fitness Room System Mixers Quantity (3) Provide three (3) analog mixers with a minimum capability of eight microphone/line level inputs to accommodate local microphone and line inputs as shown in the signal diagram. The unit will have a minimum number of front panel controls, and will have a built in output limiter. Bypass the tone controls. Mount in the local racks in rooms 2016, 2070 and 2071 Biamp 801i; or approved equal Fitness Room Signal Processors Quantity (3) Provide three (3) digital signal processor with a minimum of 1 input and 1 output and with the capability of providing equalization, limiting. Mount in the local racks in rooms 2016, 2070 and 2071 QSC DSP-30; Rane RPM2; Shure DFR22; or approved equal Power Amplifiers Power Amplifiers Quantity (5) Install five (5) amplifier in the local equipment racks to drive the ceiling loudspeakers in rooms 1122, 1124/25, 2016, 2070 and These amplifiers should have a minimum output rating of 150 watts into a 70V load, and a bandwidth of 40Hz to 20kHz +/ 0.5dB at rated power, and a maximum THD of 0.5% at rated power. Input connections to be by XLR or terminal strip, output connections by terminal strip or 5 way binding post. Include perf metal security cover. Crown 1160A; Peavey IPA-150T; or approved equal Power Amplifier (Video Wall Line Array) Quantity (1) Install one (1) dual channel amplifier in the room 2017 equipment rack to drive the video wall line array loudspeakers. These amplifiers should have a minimum output rating of 300 watts into 8 ohms and able to operate to deliver 800 watts into a 2 ohm load, and a bandwidth of 20Hz to 20kHz +/ 1dB at rated power, and a maximum THD of 0.5% at rated power. Input connections to be by XLR or terminal strip, output connections by terminal strip or 5 way binding post. QSC X502; or approved equal Power Amplifier (Video Wall Subwoofer) Quantity (1) Install one (1) dual channel amplifier in the room 2017 equipment rack to drive the video wall subwoofer loudspeaker in bridged mono mode. These amplifiers should have a minimum output rating of 600 watts into a 8 ohm load, and a bandwidth of 20Hz to 20kHz +/ 1dB at rated power, and a maximum THD of 0.5% at rated power. Input connections to be by XLR or terminal strip, output connections by terminal strip or 5 way binding post. QSCX302; or approved equal

38 2.2.5 Loudspeakers Ceiling Loudspeakers Meeting Rooms Quantity (16) Install a total of sixteen (16) ceiling mount loudspeakers (8 in room 1122, 8 in room 1124/125). Each speaker shall consist of a 6 inch full range, single point source transducer. The system shall be equipped with a transformer offering 70.7 volt operation with 30, 15, 7.5, 3.75 watt taps available. Frequency response 1 meter on axis with swept sine wave shall be 75 Hz to 20 khz +/- 3 db, sensitivity shall be at least 91 db, for 1 watt, 1 meter with minimal transformer insertion loss accounted for. The enclosure shall include a round grill and tile bridge assembly. Provide seismic restraint to structure when installed in T-bar ceiling area. Tannoy CMS-601 DC BM plus tile bridge, or approved equal Ceiling Loudspeakers Fitness Rooms Quantity (24) Install a total of twenty four (24) ceiling mount loudspeakers (8 in room 2016, 8 in room 2070 and 8 in room 2071). Each speaker shall consist of a 8 inch full range, single point source transducer. The system shall be equipped with a transformer offering 70.7 volt operation with 30, 15, 7.5, 3.75 watt taps available. Frequency response 1 meter on axis with swept sine wave shall be 65 Hz to 20 khz +/- 3 db, sensitivity shall be at least 91 db, for 1 watt, 1 meter with minimal transformer insertion loss accounted for. The enclosure shall include a round grill and tile bridge assembly. Provide seismic restraint to structure when installed in T-bar ceiling area. Tannoy CMS-801 DC BM plus tile bridge, or approved equal Video Wall Loudspeakers (room 2017) Quantity (6) Install six (6) line array loudspeakers, 3 on each side of the video wall assembly. Assemble the line arrays into a single 3 speaker unit using the extension plates and mount to each side of the wall frame. Each line array shall consist of a eight 4 inch low frequency transducers and twenty-four 1 tweeters. The system will have an impedance of 8 ohms and will be wired with 3 in parallel for a load of 2.66 ohms per channel. Frequency response 1 meter on axis with swept sine wave shall be 75 Hz to 20 khz +/- 3 db (equalized), sensitivity shall be at least 94 db, for 1 watt, 1 meter with minimal transformer insertion loss accounted for. Paint speakers black. TOA Electronics SR-S4L plus SR-EP4 (4 pairs) extension plates and SR-WB4 mounting brackets, or approved equal Video Wall Subwoofer (room 2017) Quantity (1) Install one (1) subwoofer loudspeaker with a 15 low frequency driver situated below the video wall frame. The system shall have a power handling of 200 watts band limited pink noise. Frequency response 1 meter on axis with swept sine wave shall be 35 Hz to 200Hz +/- 3 db, sensitivity shall be at least 94 db, for 1 watt, 1 meter. Paint speakers black. Community CPL51; or approved equal Audio Wiring Microphone, Line Level and Foldback 22 AWG stranded shielded twisted pair, polyethylene insulated, 100% foil shield coverage, 22 AWG stranded drain wire, PVC jacket. FT-4 rated. Pull wiring in conduit provided.

39 Allied AAOM2222, Belden 8451 or equal Volt Speaker Distribution Two conductor 18 AWG stranded, PVC insulated, PVC jacket, FT-4 rating. Pull wiring in conduit provided. Allied AA3182, Belden 8461 or equal Connectors Do not intermix connector brands for similar connectors XLR3M Panel and Cable Connectors 3 pin XLR male connectors, mounted on plates or rack panels. Neutrik NC3MD, NC3MX, or equal XLR3F Panel and Cable Connectors 3 pin XLR female connectors, mounted on plates or rack panels. Neutrik NC3MF, NC3FX, or equal RCA Phono Panel Connectors Recessed RCA type bulkhead jacks, isolated from ground with fibre or plastic insulators, use for all RCA panel applications for audio. Use red/white colours consistent with A/V equip standards. Canare RJ-RU, Neutrik NF2D-2 / NF2D-9

40 2.3 VIDEO EQUIPMENT AND MATERIALS Video Equipment Scaler Presentation Switcher Quantity (6) Install six (6) scaling video presentation switchers (1 each in room 1122 and 1124/25 and 4 in room 2017) with a minimum of 4x C-video inputs, 4x S-video inputs, 4x component Analog HD inputs, 4x HD 15 RGBHV inputs, and 4x DVI-I inputs with a scaled RGBHV output to allow any input to be routed to the plasma displays as a 720P resolution RGBHV signal. The RGBHV and DVI-D signals will both be run to the video projectors so that all HDMI and DVI signals will be sent in native format. The audio for the video source devices and the aux video input will be routed through the switcher to the audio processor. The output resolution will be able to be set to the native resolution of the displays and all input signals scaled to that resolution. Kramer VP-725DSA; or approved equal Video Wall RGBHV Matrix Switcher Quantity (1) Install one (1) RGBHV matrix switch with a minimum of eight inputs and eight outputs to allow any RGBHV input to be routed to any of 4 quadrants of displays and to a preview monitor in the rack. Audio routing will not be required in this application. Bandwidth to be a minimum of 300MHz. Input and output connections to be BNC. The preview will follow the most current source selection process on the touch panel. Connect to Crestron control system using RS-232. Unit to be mounted in the rack. Extron CrossPoint HV; or approved equal Digital Signage VGA Matrix Switcher Quantity (1) Install one (1) VGA matrix switch with a minimum of eight inputs and eight outputs to allow any VHG HD-15 input to be routed to any of the displays through the UTP xmtr/rcvr. Audio routing will not be required in this application. Bandwidth to be a minimum of 300MHz. Input and output connections to be HD-15. Connect to Crestron control system using RS-232. Unit to be mounted in the rack. Extron MVX 88 VGA; or approved equal Component Video to RGB Converter (Digital Signage) Quantity (1) Install one (1) component video to RGBHV converter to take Y,R-Y,B-Y cable tuner output and convert it to RGBHV for routing to the signage display RGBHV inputs. Unit to be mounted in the rack. Extron CVC 200; or approved equal VGA Extenders Floor Boxes room 1122, 1124/25 Quantity (4) Install four (4) active VGA extenders with audio buffering in the four floor boxes in rooms 1122 and 1124/25. Provide with suitable power supplies and interconnect between the extender and scaler/switchers.

41 Extender AAP or Extender D; or approved equal Digital Signage RGBHV/UTP Transmitters Quantity (6) Install six (6) RGBHV plus RS-232 over UTP type transmitter. Provide with all necessary power supply cabling and mounting hardware. Connect to both HD-15 VGA outs on the switcher and RS- 232 to the Crestron control frame. Extron MTP T 15HD RS; or approved equal Digital Signage RGBHV/UTP Receivers Quantity (6) Install six (6) RGBHV plus RS-232 over UTP type receiver. Provide with all necessary power supply cabling and mounting hardware to mount at the displays. Connect to both HD-15 VGA inputs on the displays and RS-232 to the displays. Extron MTP RL 15HD RS; or approved equal DVD and Cable Box Equipment Shelf Quantity (9) Install nine (9) rack mount equipment shelf with anodized aluminium front panel escutcheon tailored to Owner supplied Blu-Ray DVD player and digital cables boxes (confirm model before ordering escutcheon). Mount owner supplied DVDs and Shaw cable boxes in the shelves and mount assemblies in the racks. Connect control system to the DVD and digital cable box and program the control system to communicate successfully with the units via IR, complete with supply of remote IR flasher. Middle Atlantic RSH-4A-C; or equal Video Wall Preview LCD TV Quantity (1) Install one (1) 15 LCD XGA monitor in the video wall equipment rack. The LCD monitor will have an RGB input and will be fed from one dedicated output of the RGB matrix. The device will have an HD-15 input and will be rack mountable. The preview will follow the most current source selection process on the touch panel. Marshall Electronics V-R151DP-AFHD Monitor; or equal

42 Video Projector Installation Quantity (2) Install the two Owner supplied Panasonic video projectors and ceiling mounts in room 1122 and 1124/25. Align and adjust projector to provide optimum image on the Owner supplied projection screen. Connect video projector inputs to the scaler switcher, and supply all necessary video cable and connectors for termination. Connect control system to the projector and program the control system to communicate successfully via RS-232 port with the projector. Install a security locking cable. Notify Owner of any issue relating to projector performance or function that may involve a warranty claim Digital Signage Plasma Display Installation Quantity (6) Install the six Owner supplied Panasonic plasma displays and wall mount brackets in the designated locations in the foyer. There will be four 65 plasmas and tilt brackets assembled and installed over the reception desk on the front edge of second floor slab. There will be two 50 displays wall mounted on the column on the main level of the foyer. Assemble and test the displays with the UTP receivers connected and the RS-232 ports connected to Crestron processor. Verify the operation before mounting. Notify Owner of any issue relating to projector performance or function that may involve a warranty claim Video Wall Plasma Display Installation Quantity (16) Install the sixteen Owner supplied 50 Panasonic plasma displays and wall mount brackets to the Owner supplied video wall support assembly. Locate the bracket mounting points and drill the support assembly for bracket locations in a 4x4 array. Mounting of displays should provide for minimum spacing between frames. Start mounting displays with the centre lower row pair and base the spacing and position of the balance of the displays on that pair. Ensure that displays are mounted dead level and square to each other. Assemble and test the displays with the RGBHV loop thru modules and verify the operation before mounting. Connect RS-232 ports to Crestron controller. Notify Owner of any issue relating to projector performance or function that may involve a warranty claim.

43 2.3.2 Video Wiring Composite and Individual Component Video 75 ohm precision video cable, 20 AWG copper, single copper braid shield, polyethylene insulated, low frequency characteristic. For RGBHV cable runs in excess of 100 feet, use five runs of this coaxial video cable, grouped and bundled together and all five runs trimmed to matching length. Provide: Belden 1505, or approved equal RGBHV + Audio installation cable 75 ohm precision video cable, 26 AWG copper, double shielded coaxial shield plus two runs of 22 AWG shielded twisted pair conductors. Nominal outer diameter 0.4. Provide: Extron MHR-5STP-2, or approved equal Low Loss DVI-D Single Link cable Low loss high bandwidth digital signal cable for DVI-D signals, 16x 24 AWG conductors in 4 quads. 1080p/60 verified. Maximum of 75 distance. Provide: Extron IN9700, or approved equal

44 2.3.3 Connectors ohm BNC Inline Connectors Terminate coaxial cable with BNC inline cable connectors appropriate for the cable type being terminated. Composite and bundled component video cable will require different sizes of connectors. Follow cable and connector manufacturer's recommendations regarding use of connectors. Amphenol, Belden, Kings etc ohm BNC Right Angle Adapters Provide right angle adapters at any location where there is insufficient bend radius to use inline cable BNC connectors. Amphenol 31-9, Kings KC-99-35, or equal ohm BNC Panel Feed through Connectors BNC type bulkhead feed through jacks, isolated from ground with fibre or plastic insulating washers, use for all BNC panel applications. Canare BCJ-JRU ohm RCA Phono Panel Connectors RCA type bulkhead jacks, isolated from ground with fibre or plastic insulating washers, use for all RCA panel applications for audio and video. Use red/white and yellow colours consistent with A/V equip standards. Canare RJ-RU (solder connections) RJ-BCJRU (BNC rear)

45 2.4 CONTROL SYSTEM Touchscreen Control System Processor (Room 2017) Quantity (1) Install a control system processor complete for use with a touch screen control panel. The control processor will have six RS-232 serial ports and six independent IR serial ports, 8 relays, 8 digital or analog I/O ports. Provide interconnection between the control system and the RS-232 port on the plasma displays and the video switchers and scalers. The control frame will have an expansion card cage installed. Provide functional programming as outlined on the flow chart below. Coordinate IP address assignment with IT staff. Crestron AV2 processor plus CAGE2; C2-ENET-1 e-control card; E-Control 2 capability; or approved equal Touchscreen Control System Processor (Digital Signage) Quantity (1) Install a control system processor complete for use with a touch screen control panel. The control processor will have six RS-232 serial ports and six independent IR serial ports, 8 relays, 8 digital or analog I/O ports. Provide interconnection between the control system and the RS-232 port on the plasma displays and the video switchers and scalers. The control frame will have an expansion card cage installed. Provide functional programming as outlined on the flow chart below. Coordinate IP address assignment with IT staff. Crestron AV2 processor plus CAGE2; C2-ENET-1 e-control card; E-Control 2 capability; or approved equal Touchscreen Control System Processor (room 1122, 1124/25) Quantity (2) Install two (2) control system processors complete for use with a touch screen control panel. The control processor will have three RS-232 serial ports and six independent IR serial ports, 8 relays, 8 digital or analog I/O ports. Provide interconnection between the control system and the RS-232 port on the video projector, the video switchers and verify that the devices communicate through serial ports or to the audio DSP through Ethernet. Provide functional programming as outlined on the flow chart below. Coordinate IP address assignment with IT department. Crestron CP2E processor; or approved equal Touchscreen Panel (Video Wall Room 2017) Quantity (1) Provide (1) one wall mount wired touch screen with a 10.4" diagonal colour display of 640 x 480 pixels on a rack panel in the equipment rack. Provide Crestron network interconnection between the touch panel control central processor and suitable power supply as conditions require. Finish to be black. Crestron TPS-4000LB; or approved equal.

46 2.4.5 Touchscreen Panel Meeting Rooms (Room 1122, 1124/25) Quantity (2) Provide two (2) wall mount touch screen with a 6.4" diagonal colour display of 640 x 480 pixels, in meeting rooms 1122 and 1124/25. Provide Crestron network interconnection between the touch panel control central processor and suitable power supply as conditions require. Crestron TPS-6L; or approved equal Serial Control Expansion Module Quantity (2) Provide two (2) expansion module with three bi-directional RS-232/485 ports. Install one in each CAGE2 for connection to the scaler/switchers and displays as shown. Crestron C2COM-3; or approved equal Control Ethernet Switch Quantity (3) Provide three (3) 10/100MB Ethernet switch in each AV rack for connection of Crestron control system to Biamp DSPs via Ethernet Provide a Layer 2 unmanaged switch with a minimum of 4 ports. Mount in each equipment rack in 1122, 1124 and Com, Linksys Ethernet switch; or equal Control System UPS Quantity (3) Install three (3) UPS, one in each AV rack to protect the control system mainframe and audio DSP only. The unit should be rated for a minimum of 1000VA, and spike and surge protection. Units to match City of Richmond standard. Install in the bottom of each equipment rack. Liebert PSA1000MT-120; or approved equal IR Repeater (rooms 2016, 2017, 2070 and 2071) Quantity (4) Provide four (4) IR repeater/extenders between the cassette/cd player and the room, including the IR flasher on the cassette/cd, the transmitter in the rack and the receiver mounted on the face of the millwork or exterior of the rack. Xantech 291KITRP IR repeater; or equal

47 Typical meeting room 6 panel layout

48 Spin Room 10 Touch Panel Layout

49 Spin Room 10 Touch Panel Layout (cont d) Digital Signage Xpanel layout (XGA resolution)