KCRT. Prepared by: Sue Hartman, Director. Assisted by: Cecily McMahan

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1 Prepared by: Sue Hartman, Director Assisted by: Cecily McMahan

2 Television MISSION: Get Richmond s Voice Heard throughout Richmond, throughout the East Bay, and around the world. The Cable Television Division provides for the 24-7 Operation of the City s Cable TV station,. This serves to promote services, events, resources, and opportunities of the City Richmond, other regional government agencies, and both national and regional non-profit organizations and Cable and on the web through video streaming. Broadcast Transmitter & Tower Using, KCOR, the City s TIS (Traffic Information & Safety) AM radio station, and.com s video streaming for the web, the Cable Television Division disseminates emergency information from the Emergency Operations Center (EOC) during times of crisis or disaster. The Cable Television Division monitors the Cable Franchise, resolves cable disputes, and work with the franchise negotiations team on a new cable franchise agreement due to expire December Satellite Receiver staff provides Audio and Video Technical Assistance & Training for Departments. This includes Power Point assessment and assistance, video equipment rental (video cameras, laptop, projector, and screen for display) with training and/or set assistance. The division also provides video production for special projects that are not originally slated for air on. These include promotional materials and specialty video projects such as training videos for departmental use and on-air and on-line video. staff provides expertise to various departments in video system design and technical integration. Staff is able to provide departments with the installation of video designs, with savings of % as compared to costs of outside installation. Production Truck L-

3 The Cable Television Division assists other departments with negotiating Telecom Leases to gain the best value for the City s Right of Way and Property. Funding Sources Cable Franchise Fees, Equipment Rental ($269,000) Program Highlights Air Conditioning for North: There is an urgent need for air conditioning in the broadcast room on the ground floor where playback systems are installed, the upstairs control booth, the completed Studio, Studio 2 which is under-construction. Estimated cost $35,000 Production Truck: To increase s ability to record events around Richmond, a truck will be purchased and converted into a production field vehicle. The cost of the truck is approximately $35,000. Other equipment that will be required for the conversion is: cameras, for approximately $2,000 and a Microwave Transmission System, for approximately $7,000. Broadcast Transmitter & Tower: As part of our commitment to Public Safety during a disaster, broadcast or microwave technology is needed to get the signal out to the public, whether cable is operational or not. The associated costs will come from future budgets beginning in FY2007-FY2008 and are estimated at approximately $30,000. Satellite Receiver& Dish: The satellite dish at City Hall and the receiver in the studio is in need of replacement. Costs are estimated at approximately $7,500 beginning in FY2006-FY2007. Upgrade Playback System: This upgrade is an addition to an existing playback system and involve adding two more channels. Costs are estimated at approximately $5,000 beginning FY2006-FY2007. KCOR Relocation: The scheduled move of KCOR radio will coincide with the relocation of the Hall of Justice. Costs are estimated at approximately $5,000 beginning FY2007-FY2007. Studio Upgrade: This project will upgrade Studio and complete construction of Studio 2. Costs are estimated at approximately $50,000 over the next two fiscal years (FY through FY ) Media Center Upgrade: This upgrade is needed to constantly improve our services and remain up-todate with current technology. Costs are estimated at approximately $0,000 per year over the next five years (FY2006-o7 through FY200-.) L-2

4 OVERVIEW & Cable Television Division s mission is to Get Richmond s Voice Heard throughout Richmond, throughout the East Bay, and around the world, using every medium at our disposal. The goal is to get public and emergency information out to the residents of Richmond, and assist in the entire City s marketing efforts. Sources of Funding All funding for s Capital Improvement Program (CIP) programs are from Cable Franchise Fees and the Promoting Electronic Government (PEG) Pass-Thru, based on 40 cents per subscriber per month. This totals approximately $00,000 annually and is designated for equipment purchases and repair. Program Highlights Air Conditioning for North: Funds for Public Services for building maintenance and newer technology will yield lower air conditioning costs than initially estimated for the Broadcast Room, where our playback systems are installed and the Control Booth, the completed Studio, Studio 2 which is under-construction. Costs are estimated at $22,000 to $35,000 and are budgeted in FY2006-FY2007. Production Truck: Reserves to purchase the initial production truck began in FY2005-FY2006 along with annual equipment purchases. The first year purchase includes cameras and a microwave camera transmission system. Other major purchases will be a 37 foot pneumatic mast for the production truck which will support an aerial camera and microwave transmitter to send live video back to the station via line-of-sight. The cost of the truck is approximately $35,000 and will be purchased from reserves. The field cameras are estimated at $2,000 and the Microwave Transmission System is estimated at $7,000 and budgeted in FY Broadcast Transmitter & Tower: As part of our commitment to Public Safety during disaster, we are applying for an LPTV (Low Power Television) Ultra High Frequency (UHF) license and the associated Broadcast Tower and Watt Transmitter, which will allow us to broadcast on Channel 28. There is a current freeze on those licenses, and we are looking at microwave technology to accomplish the same goals using a similar transmitter and tower. Because of changes in the Civic Center Master Plan determining the actual location of the tower, the associated costs will come out of future budgets beginning in FY2007-FY2008. and are estimated at $30,000. Satellite Receiver& Dish: This project will replace the rusted satellite dish at City Hall with a trailer mounting dish for more portability. This is scheduled for FY2006-FY2007 at an estimated cost of $7,500. Upgrade Playback System: The current playback system, with two channel capability, allows the addition of two more channels approximately $5,000. These channels can be used for a variety of purposes, such as internal training, dedicated to meeting replays, etc. and delivered through a variety of mediums from cable to video streaming. This is scheduled for FY at an estimated cost of $5,000. KCOR Relocation: The goal of moving KCOR radio, which we maintain operation of, is at this time pending decisions on the relocation of the Hall of Justice. That new location may be determined by other factors, but we plan on eventually co-locating the antenna on the Broadcast Tower. The estimated cost is $5,000. Studio Upgrade: The cameras in Studio were purchased in 989 and are in need of to be replacement and new cameras and robotics for Studio 2. Completing Studio 2 will also require a lighting grid. Both L-3

5 studios will require more lighting and set designs. Completing Studio 2 is scheduled for FY2006-FY2008 with the estimated cost of $50,000. Media Center Upgrade: Upgrading the programming and production facilities will continue over the next several years. A portion of the upgrade includes equipment, such as projectors and projection screens, large video monitors, video cameras, digital cameras, for departmental check-out. Costs are estimated at $0,000 per year for the next five years (FY through FY200-20). L-4

6 Information Technology Department FY through FY CIP PERFORMANCE MEASURES The Performance Measurements keys for are schedule of purchase, cost, quality and services delivered. 5 Year Strategic Goals CIP Program yr Strategic Goals 5yr Goal -yr Target Estimate -yr Target 2-yr Target - Performance Outcome: % of CIP projects delivered within 2 months of approved baseline schedule 00% 25% 25% 66% 73% 2 - % of CIP projects that are completed** within the approved baseline budget 95% 95% 95% 95% 95% 3 - Project delivery costs (exclusive of city-wide overhead) as % of the total construction costs for completed costs: less than $500,000- between $500,000 and $3Mgreater than $3M- Total (all construction costs) 00% 00% 00% 00% 00% 4 - % of operations and maintenance divisions rating new or rehabilitated capital facilities as being functional and sustainable after first year of use 80% 80% 80% 80% 80% 5 - % of customers rating new or rehabilitated CIP projects as meeting established goals (4 or better based on a scale of -5) 90% 90% 90% 90% 90% L-5

7 City of Richmond FY FY200- CIP 7a. Prior Year Project Name FY2005/06 FY20 FY2007/08 FY2008/09 FY2009/0 FY200/ 5 Year Total Air Conditioning/ North 2 Production Truck 3 Microwave Transmission System 4 Broadcast Transmitter & Tower 5 Satilite Receiver & Dish 6 Upgrade Playback System 7 KCOR Relocation 8 Studio Upgrade 9 Media Center Upgrade $35,000 $50,000 $7,000 $7,500 $5,000 $5,000 $50,000 $30,000 $50,000 $35,000 $50,000 $7,000 $30,000 $7,500 $5,000 $5,000 $50,000 $50,000 Subtotal $269,500 $80,000 $449,500 Total Funded $269,500 $80,000 $349,500 Total Unfunded $00,000 $00,000 Sources Revenue $269,500 $80,000 $349,500 Unfunded Sources $00,000 $00,000 Total $269,500 $80,000 $449,500

8 20-200/ Capital Improvement Program Air Conditioning for North Cecliy McMahan Air conditioning the broadcast room, studio's & 2, the control room, also requires electrical work to be done in the building. Equipment failures due to heat in the summer have already occured. There was an estimate of $22,000 on the air conditioning in 2005, but it was work to be done on the electrical system and the roof where the system would be housed. Total Estimated Cost: $35,000 Projected FY 07/08 Projected FY 08/09 Projected FY 09/0 Projected FY 0/ B Budget $35,000

9 20-200/ Capital Improvement Program Production Truck Cecily McMahan Truck and equipment with 37' mast and microwave antenna system, four cameras and DVRs. Field shooting and disaster coverage. Total Estimated Cost: $50,000 Projected FY 07/08 Projected FY 08/09 Projected FY 09/0 Projected FY 0/ B Budget $50,000

10 20-200/ Capital Improvement Program Microwave Transmission System Cecliy McMahan Two micowave transmitters and one remote control receiver base. For both field production and disaster coverage to be able to send images back to the station from most locations in Richmond. Total Estimated Cost: $7,000 Projected FY 07/08 Projected FY 08/09 Projected FY 09/0 Projected FY 0/ B Budget $7,000

11 20-200/ Capital Improvement Program Broadcast Transmitter and Tower Cecliy McMahan Broadcast Transmitter, Tower & LPTV Licensing. To be able to send out information during disaster. Total Estimated Cost: $30,000 Projected FY 07/08 Projected FY 08/09 Projected FY 09/0 Projected FY 0/ B Budget $30,000 UNFUND Unfunded Sources $00,000

12 20-200/ Capital Improvement Program Satellite Receiver and Dish Cecily McMahan Replacing dish and receiver. Dish has rusted out, receiver can not receive latest bands. Total Estimated Cost: $7,500 Projected FY 07/08 Projected FY 08/09 Projected FY 09/0 Projected FY 0/ B Budget $7,500

13 20-200/ Capital Improvement Program Upgrade Playback System Cecily McMahan Adding the second two channels to 's playback system. Gives the City more options for the use of the video in City services. Total Estimated Cost: $5,000 Projected FY 07/08 Projected FY 08/09 Projected FY 09/0 Projected FY 0/ B Budget $5,000

14 20-200/ Capital Improvement Program KCOR Relocation Cecily McMahan Move radio station from 3rd floor Police Department to North on a seperate external tower. The space is now occupied as an office and the radio station is prone to getting disconnected or made inaccessible. Also, to make public communications more centralized, to put them on a tower that is not on a building for better survival during a quake. Total Estimated Cost: $5,000 Projected FY 07/08 Projected FY 08/09 Projected FY 09/0 Projected FY 0/ B Budget $5,000

15 20-200/ Capital Improvement Program Studio Upgrade Cecily McMahan Replacement and new cameras, remote control camera system, lighting grid microphones, set decorations, drapes and electrical wiring. Current studio cameras are 6 years old, with adding the second studio to be used for training productions, we need new cameras and complete set up for Studio #2. Total Estimated Cost: $50,000 Projected FY 07/08 Projected FY 08/09 Projected FY 09/0 Projected FY 0/ B Budget $50,000

16 20-200/ Capital Improvement Program Media Center Cecily McMahan Cameras, projectors, microphones, podiums, set dressing, screens, dressing, recorders and other such technical items needed by various departments. To support all the technical needs of various departments for checkout rather than external renting. There would be initially an elavated cost with some annual monies for upgrading, replacing and renewal of equipment. Total Estimated Cost: $50,000 Projected FY 07/08 Projected FY 08/09 Projected FY 09/0 Projected FY 0/ B Budget $50,000

17 20-200/ Capital Improvement Program Broadcast Transmitter and Tower Cecliy McMahan Broadcast Transmitter, Tower & LPTV Licensing. To be able to send out information during disaster. Total Estimated Cost: $30,000 Projected FY 07/08 Projected FY 08/09 Projected FY 09/0 Projected FY 0/ B Budget $30,000 UNFUND Unfunded Sources $00,000

18 20-200/ Capital Improvement Program Cable Franchise Re-Negotiation Cecily McMahan Cable Franchise Consultants, including Cable Attorney, technical specification analysis, community service and comcast financial analysis. Current Franchise expires December Total Estimated Cost: $250,000 Projected FY 07/08 Projected FY 08/09 Projected FY 09/0 Projected FY 0/ UNFUND Unfunded Sources $250,000