exhibit sponsor advertise

Transcription

1 exhibit sponsor advertise

2 welcome! Engage thousands of Foursquare pastors and leaders at Foursquare Connection Take the opportunity to convey what your organization is all about to this influential group of spiritual leaders. Mitchie Sarmiento Event Planner Direct: Fax: Foursquare Convention also called Foursquare Connection provides more opportunities than ever before to connect with your Foursquare family. The Foursquare Church is going to Anaheim, Calif., May 25-29, Foursquare Connection 2009 is a time for the national church to come together, to hear about the work happening across the country and across the world, and to give the whole church an opportunity to help guide and direct the movement. Helen Melahouris Event Coordinator Direct: Fax: hmelahouris@foursquare.org The Foursquare Church Foursquare Communications 1910 W. Sunset Blvd., Suite 400 Los Angeles, CA Who Attends Senior Pastors Co-Pastors Assisting Pastors Youth Pastors Next Generation Leaders Worship Leaders Missionaries Church Administrators Pastors Spouses Church Members Retired Ministers What They Look For Ministry-related services Education-based materials CDs, DVDs and books Counseling and related content New products Web-based services Exhibitor Welcome Reception Maximize your visibility and take advantage of Exhibit/Sponsor/Advertise opportunities that will put your organization in the forefront of this nationally recognized annual convention. Showcase your products and services to key decision makers all in one place! Foursquare Connection 2009 benefits All exhibitors are invited to a welcome reception to kick off the opening of the exhibit hall. We d like to meet you face-to-face! The reception will be held on Monday, May 25 from 4 to 5 p.m. in the exhibit hall. Maximum Time The exhibit hall is open for 20 hours, allowing attendees plenty of time to browse your products and services. Build Relationships The average attendee spends two hours in the exhibit hall get to know your audience better by maximizing that interaction. Prime Location Be at the right place at the right time by upgrading your organization s exhibit space to a prime location. Gain better access to foot traffic and be among the first to capture attendees attention. Recognition Enhance your organization s recognition to an interested audience by becoming a sponsor. exhibit sponsor advertise welcome 1

3 exhibit Platform your products and services and become an exhibitor. Take advantage of face-to-face personal contact during exhibit hours. Benefits include website presence, print exposure, on-site presence and overall visibility. Reserve your exhibit booth now and save! Standard Exhibit $895 $995 You will receive: Per Booth before March 27 Per Booth after March 27 Elite Exhibit REDUCED RATE! $1270 $1370 You will receive: Per Booth before March 27 REDUCED RATE! Per Booth after March 27 >> Booth and Furnishings Each booth is 8 x 10 with 8 high back wall, 3 high side rails with pipe and drape. One 6 draped table (three sides), two contour chairs, one wastebasket. >> Booth Identification Sign Printed sign with your organization s name hung at your booth location (single-line sign, 7 x 44 ). >> Program Directory Listing Listing includes organization name, website and booth location. >> Two Complimentary Exhibitor Badges Badges allow access to sessions, workshops and the exhibit hall. Additional badges are available at a discount price. >> Exhibit Planner s Kit A complete guide to equip you with details and deadlines for purchasing services through the official decorator, shipping procedures and more. >> Elite Location Exhibit Space Location includes prime corner booths and high foot-traffic locations. >> Booth and Furnishings Each booth is 8 x 10 with 8 high back wall, 3 high side rails with pipe and drape. One 6 draped table (three sides), two contour chairs, one wastebasket. >> Booth Identification Sign Printed sign with your organization s name hung at your booth location (single line-sign, 7 x 44 ). >> Program Directory Listing Listing includes organization name, website and booth location. >> Two Complimentary Exhibitor Badges Badges allow access to sessions, workshops and the exhibit hall. Additional badges are available at a discount price. >> Exhibit Planner s Kit A complete guide to equip you with details and deadlines for purchasing services through the official decorator, shipping procedures and more. Added Savings Available For Exhibitors Lead Retrieval Reader This system quickly and easily obtains an attendee s contact information with a quick scan of their badge. In addition to the immediate printout, information is also stored in the reader s internal memory allowing the option of transferring the data electronically. (Additional fees apply.) exhibit sponsor advertise 2

4 sponsor Complement your organization s communication strategy by increasing your visibility by becoming a sponsor and strategically place your organization as an exclusive sponsor. Become a Foursquare Connection sponsor and get it all! Exclusive Internet Café Sponsorship $10,000 Exclusive Welcome Bag Sponsorship $10,000 Late Night Café Sponsorship $8,000 >> Logo signage at Internet Café and onsite signage >> Four complimentary registrations >> Logo recognition on Internet Café signage >> Full-page, full-color ad in program >> Listing in program in sponsorship section >> Pre-session PowerPoint slide >> Evening session material distribution during opening session (one session) >> Company homepage on the Foursquare Connection 2009 Internet café computers >> In-Room TV ad The welcome bag is a great sponsorship opportunity! Attendees enjoy their bags not only during convention, but long after convention is over. Your organization name and logo will be prominently imprinted on each bag. Welcome bags will be distributed to registered attendees only. >> Logo printed on one side of welcome bag >> Listing in program in sponsorship section >> Complimentary Late Night Café coffee featuring sponsor logo signage >> Two exhibit booths in prime location >> Four complimentary registrations >> Listing in program in sponsorship section >> Full-page, full-color ad in program >> Pre-session PowerPoint slide >> Evening session material distribution during opening session (one session) >> In-Room TV ad Exclusive Lanyard Sponsorship $8,000 Elite Exhibit Sponsorship $5,000 Connection Volunteer Shirts $4,000 Attendees will certainly remember your name when they wear it on our special lanyards displaying your company s name. Excellent exposure! >> Company name and logo printed on lanyard >> Listing in program in sponsorship section >> Two exhibit booths in a prime location >> Four complimentary registrations >> Full-page, full-color ad in program >> Listing in program in sponsorship section >> Evening session material distribution during opening session (one session) Take advantage of the visibility of Foursquare volunteers and staff by sponsoring the official Foursquare Connection 2009 shirts with your company s logo printed on the shirt. >> Company name and logo printed on shirt exhibit sponsor advertise 3

5 advertise Advertisement opportunities are available with various high-impact opportunities including website presence, advertising in the official program, pre-session slides and collateral placement in each welcome bag. Increase Your Reach! The Foursquare Connection 2009 program is your on-site opportunity to effectively market your products and services to key decision-making leaders. Maximize your exhibiting investment by placing your ad in the program. Program Display Ad Size Outside Back Cover Inside Front Cover Inside Back Cover Full Page Half Page Trim finished size 8½" x 8½" 8½" x 8½" 8½" x 8½" 8½" x 8½" 8½" x 4¼" Closing date for ad space: March 20, 2009 Bleed 8¾" x 8¾" 8¾" x 8¾" 8¾" x 8¾" 8¾" x 8¾" 8¾" x 4½" Closing date for materials: March 27, 2009 Live Area text margins 8" x 8" 8" x 8" 8" x 8" 8" x 8" 8" x 3¾" Rate $995 $795 $795 $695 $395 Program Specs Color advertisements 4-color format (CMYK) Publication trim size 8½ x 8½ (vertical layout) Binding Saddle stitch Mechanical Requirements Printing Material: Disks prepared for reproduction. All files must be set up in CMYK at a resolution of 300 DPI or higher with embedded or outlined fonts. We accept the following file formats:.eps,.psd (flattened),.tif (flattened) and press-ready pdfs. We no longer accept Quark XPress or InDesign files. File Submission Files sent through the U.S. Postal Service, FedEx, UPS or DSL must be accompanied with a printout of the ad. Files submitted will not be returned. FTP upload is available upon request. Material Closing Date: May 1, 2009 (includes) >> Pre-session PowerPoint slide >> Evening session material distribution >> In-room TV ad >> Welcome bag collateral Send all disks and a printed copy of the ad to: Additional Opportunities Pre-Session PowerPoint Slide $695 Slide ads are full-color advertisements shown on screens prior to the beginning of the general session. (1280x720 pixels) Helen Melahouris The Foursquare Church Foursquare Communications 1910 W. Sunset Blvd., Suite 400 Los Angeles, CA Evening Session Material Distribution 8.5 x 11 or smaller collateral item distributed to all attendees during the opening session. In-Room $995 TV Ad $395 In-Room TV ads are shown on a media loop throughout the day at the Anaheim Hilton and Anaheim Marriott. exhibit sponsor advertise 4

6 MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY schedule 9:00a.m. 4:00p.m. Exhibit Move-In 8:00a.m. Prayer 8:45a.m. 10:00a.m. Worship & Service 10:15a.m. 11:30a.m. Learning Track Day One 8:00a.m. 9:00a.m. 10:00a.m. 11:00a.m. 11:45a.m. 1:00p.m. Workshops 8:00a.m. Prayer 8:45a.m. 10:00a.m. Worship & Service 10:15a.m. 11:30a.m. Learning Track Day Two 8:00a.m. 9:00a.m. 10:00a.m. 11:00a.m. 11:45a.m. 1:00p.m. Workshops 8:00a.m. Prayer 8:45a.m. 10:00a.m. Worship & Service 10:15a.m. 11:30a.m. Learning Track Day Three 8:00a.m. 9:00a.m. 10:00a.m. 11:00a.m. 11:45a.m. 1:00p.m. New District Meetings 8:45a.m. noon Learning Track Day Four [Optional] 8:00a.m. noon Exhibit Move-Out 2:00p.m. 5:30p.m. Free Time 2:00p.m. 5:30p.m. Free Time 2:00p.m. 5:30p.m. Free Time Optional: Life Pacific College Campus Visit (1p.m. 5:30p.m.) Optional: Foursquare Missions Press Visit (1p.m. 5:30p.m.) 4:00p.m. 5:00p.m. Exhibitor Welcome Reception 5:00p.m. 7:00p.m. 5:00p.m. 7:00p.m. 5:00p.m. 7:00p.m. 5:00p.m. 7:00p.m. 7:00p.m. 9:15p.m. Evening Service Wide Open to Dreams & Visions 7:00p.m. 9:30p.m. Evening Service Wide Open to Sons & Daughters 7:00p.m. 9:30p.m. Evening Service Wide Open to Peoples & Nations 7:00p.m. 9:30p.m. Closing Service Wide Open to Early & Latter Rain Questions? Programs for preschoolers & kids; youth to join main service Plus! Concurrent sessions for preschoolers, kids and youth Plus! Concurrent sessions for preschoolers, kids and youth Programs for preschoolers & kids; youth to join main service Contact Helen Melahouris at or Deadline for all submissions are due on March 20, :30p.m. 10:30p.m. NextGen Night 9:30p.m. 11:00p.m. Late Nite Café & 9:30p.m. 11:00p.m. Life Pacific College Reception 9:30p.m. 11:00p.m. Late Nite Café & 9:30p.m. 11:00p.m. Late Nite Café & 9:30p.m. 11:00p.m. Celebration Reception, Late Nite Café & * Schedule is subject to change exhibit sponsor advertise schedule 5

7 application and contract Contact Information >> This person will receive confirmation, exhibit information and final details. Company Name Contact Name Title Address City State Zip Code Phone Fax Company Website Please select from the following items; what you are applying for: Exhibit Advertise Questions? Contact Helen Melahouris at or Deadline for all submissions are due on March 20, Booths Standard Per Booth before March 27 $895 Per Booth after March 27 $995 Prime Per Booth before March 27 $1270 Per Booth after March 27 $1370 Sponsor Exclusive Internet Café $10,000 Exclusive Welcome Bag $10,000 Exclusive Lanyard $8,000 Late Night Café $8,000 Elite Exhibit $5,000 Volunteer Shirts $4,000 Pre-Session PowerPoint Slide $695 Evening Session Material Distribution $995 In-Room TV Ad $395 Program Ads Outside Back Cover $995 Inside Front Cover $795 Inside Back Cover $795 Full page $695 Half page $395 Total Amount Due: $ continued on following page w exhibit sponsor advertise application and contract 6

8 application and contract [cont.] Payment Method Credit Card Please select from the following: Master Card Visa American Express Discover Credit Card Number Expiration Date CVC Name on Credit Card Check Check Enclosed / Make checks payable to the International Church of the Foursquare Gospel. Insurance The Foursquare Church has satisfied the Anaheim Convention Center with proof of insurance for the convention. However, it is necessary to have proof of insurance for each exhibitor. Enclosed is proof of general liability coverage for our company. I hereby apply for the reservation of exhibit space, sponsorship or advertisement at Foursquare Connection We understand this application becomes a binding agreement between the Foursquare Church and the undersigned company when accepted by the Foursquare Church. We agree to abide by the terms and conditions. Cancellations, in whole or in part, must be made in writing and are subject to the cancellation fees and policy. No exhibitor is allowed to exhibit unless the exhibitor has completed this contract, paid in full and has proof of insurance before move-in day. We understand we cannot sublet or share with another organization without pre-authorization. I hereby acknowledge the above information is accurate and complete. Office Use Only Date Received: Accepted and approved by: Exhibitor Booth Upgrades Upgrades to exhibitor booths are available through GES Exposition Services. Costs vary based upon vendor s total upgrade needs, which might include furniture, electricity, floral arrangements, etc. It is the exhibitor s responsibility to meet GES deadlines. I have read the above agreement and agree. Cancellation Policy Cancellation must be made in writing to Foursquare Connection Full refunds will be given if cancellation is made by May 1, No refunds are available after May 1, Mail or Fax Completed Form and Payment: Mail: Foursquare Connection 2009 Attn: Helen Melahouris P.O Box Los Angeles, CA Fax: Foursquare Connection 2009 Attn: Helen Melahouris exhibit sponsor advertise application and contract 7

9 terms and conditions 1. Exhibit Design & Inclusions: Included with each 8 x 10 exhibit space are one (1) 8 high back drape, one (1) 3 high draped side rails, one (1) 6 skirted table, two (2) plastic contour side chairs, one (1) wastebasket, and one (1) booth identification sign. All exhibitors must remain in the confines of their own space, and no exhibitor will be permitted to erect signs or display products in such a manner as to obstruct the view, or disadvantageously affect the display of other exhibitors. 2. Safety, Fire & Health: All decorative materials displayed or installed in the exhibit hall must be flameproof in accordance with the Public Safety and Fire Regulations. The exhibit hall does not allow anything to be taped, nailed, tacked or otherwise affixed to ceilings, painted surfaces, doors, glass, fire sprinklers, columns, fabric or decorative walls. No helium balloons may be distributed or sold, or used as decorations. 3. Dismantle and Set-up: Exhibitors are not permitted to dismantle their exhibits until the close of the show. Any exhibitor who begins to dismantle or pack part of his or her exhibit before the close of the show may be denied participation in future shows. All exhibits must be set up between 9:00 a.m and 4:00 p.m. on Monday, May 25, Moving & Storage: Exhibitors needing the services of a moving and storage company should make arrangements with GES Exposition Services. Please refer to the GES service kit and carefully read all shipment due dates. 5. Solicitations: Exhibitors are not permitted to sell tickets, solicit donations or solicit signatures on petitions. 6. Character of Displays, use of aisles and common areas: Distribution of samples and printed matter of any kind, and any promotional material, is restricted to the exhibit booth. Each exhibiting company agrees to exhibit only products which it represents. Exhibitors may not display any materials that are contrary to the beliefs or standards of The Foursquare Church. Foursquare personnel will request removal of unacceptable material. The aisles, passageways, and overhead space remain strictly under the control of the organizer and no signs, decorations, banners, advertising material or special exhibit will be permitted in the aisles. Employees must remain within the booth occupied by their staff. Exhibitors are responsible for the cleanliness and attractiveness of their booths. 7. Use of Space: Exhibitors may not sublet their space, nor any part thereof, not exhibit, offer for sale, or advertise articles not manufactured or sold in their name, except where such articles are required for the proper demonstration or operation of exhibitor s display, in which case identification of such articles shall be limited to the regulate nameplate, imprint, or other identification which in standard practice appears normally on them. Exhibitor may not permit these non-exhibiting companies as representatives in their booth. The contracted exhibitor must occupy the exhibiting space only and needs to have a representative present during all exhibit hours. A breach in regulations may result in the cancellation of future exhibiting opportunities. 8. Permits & Licenses: Exhibitors who sell merchandise from the show floor must have the appropriate seller s permit and licenses. It is the individual exhibitor s responsibility to obtain the permit. Some merchandise offered for sale by exhibitors may be subject to Anaheim, Calif. sales and general excise tax. Exhibitors may apply for a General Excise Tax License at the Department of Taxation. 9. Security: The Foursquare Church will provide security service in the exhibit area to help avoid damage or loss by fire, theft or other means. The Foursquare Church does not guarantee, insure or indemnify exhibitors, their agents, employees, officers, guests or invitees against any loss to person or property by the acts, conduct or negligence of this security service or for any other reason whatsoever. The exhibitors are expected to insure their equipment and other materials used in the exhibit. 10. Assignment of Space: Assignment of space is determined by a first-come, first-served basis. Prime space locations are available on a limited basis and subject to availability. Due to the number of companies exhibiting similar or related product lines or services, the Foursquare Church cannot guarantee that a company exhibiting similar products or a company s competitors will not be located in a nearby or adjoining booth space. However, every effort will be made to give all exhibitors satisfactory assignment. Assignment of booth space/location is subject to change without notice. 11. Cancellation of the Event: If organizers cancel the event due to circumstances beyond the reasonable control of the organizers (such an acts of God, act of war, governmental emergency, labor strike or unavailability of exhibit facility), the organizers shall refund to each exhibiting company its exhibit space rental payment previously paid, minus a share of costs and expenses incurred in full satisfaction of all liabilities. 12. ADA Compliance (American with Disabilities Act): All exhibiting companies are required to be in compliance with the American with Disabilities Act (ADA) and are encouraged to be sensitive, and as reasonably accommodating as possible, to attendees with disabilities. 13. Labor Regulations: In order to conform to union contract rules and regulations, all exhibitors must use qualified union personnel to install and dismantle exhibits and to handle material in and out of the exhibit hall. The handling and placement of merchandise that is to be displayed does not required union labor and may be done by the exhibitor. Exhibitors who have exhibits that require 30 minutes or less to set up, without the use of tools, may set up and take down their own exhibits with their company personnel. 14. Exhibit Space Rental Agreement: The exhibit space rental agreement becomes effective upon the mailing of a formal notice of assignment of space to exhibitor. The exhibitor application and contract, and the formal notice of assignment of space shall all be taken together to form the entire agreement between the parties and constitutes a contract for the right to use the space allotted, according to the Foursquare Connection 2009 rules and regulations. 15. Attendance: The Foursquare Church will make every reasonable attempt, through advertising and promotion, to attract qualified attendees but does not guarantee any certain level of attendance. The Foursquare Church shall have sole control over admission policies at all times. 16. The Foursquare Church reserves the right to change the floor plan and move booth locations without notice if, in its absolute discretion, it deems it necessary to do so. 17. Exhibitor Responsibility: Each exhibitor is responsible for his/her own individual booth materials and displays. 18. Restrictions: There will be no more than five exhibitor personnel in any one booth at any time in the exhibit hall. All personnel must display the required badges. 19. Badges: Official badges for Foursquare Connection 2009 must be worn at all times on premises. Admittance to the exhibit area will require a badge at all times. 20. Installation and Set-up: The official service contractor will control all in-bound and out-bound traffic in the loading and unloading areas in the aisles, or in any of the freight patterns. The loading and unloading of all trucks or trailers of common carriers, including van lines and individual company vehicles, as well as the handling of empty crates and the operation of forklift trucks, will be performed by members of the Teamsters Union. 21. The Foursquare Church reserves the right to accept or reject any contracts. exhibit sponsor advertise terms and conditions 8