2013 Pathfinder Fair

Transcription

1 2013 Pathfinder Fair Remember our new procedure for registering! Clubs will not be permitted to drive to the campground and set up until the check-in procedures of: Turn in registration Form Roster completely filled out Payment turned in Please be certain to have this information available when you enter the camp. Registration is at Pastor Charlie s camper. There is an Area Coordinator that is on duty on Pathfinder hill to assist you with questions. Please check in and turn in your paperwork before setting up your site. If you want to pre-register, checks should be made payable to Indiana Conference of SDA and mailed to the office, along with your registration form and roster sheet. Your check, registration form and roster sheet must all be mailed at the same time to pre-register. For those clubs registering during Sabbath hours, we will collect fees after Sabbath. Please use the roster enclosed with this packet. All checks should be made payable to: Indiana Conference of SDA.

2 Pathfinder Fair 2013 Due Date May 3-5, /24/2013 Pathfinder Registration Please Note, registering for this event is a 3-part process as follows: Section 1 / Basic Registration - this is the basic cost of the weekend, not including cabins or meals in the cafeteria. This cost is for everyone attending the weekend. This includes staff, Pathfinders, Adventurers, Eager Beavers, Little Lambs or guests. The fee is a flat rate, and is the same regardless of when you arrive or when you leave. Section 2 / Meal Registration - if anyone in your group plans to eat any meals in the cafeteria, you need to complete this section. You can sign up to eat any meals in the cafeteria that you wish. Registration closes 10 days prior to this event! You will receive the appropriate number of meal tickets for the corresponding meal. Please plan carefully as food is purchased based on your orders. For that reason meal tickets are non-refundable. You MUST contact Dean Whitlow at dwhitlow@hughes.net or to make arrangements for meals. Please make check payable to: Timber Ridge Camp Section 3 / Cabin Registration - if you have ANY staff, guests or Pathfinders in cabins, you need to address this segment. This weekend is designed with camping in mind. However, as an option, you can stay in cabins for a fee. The fee is the same for staff, Pathfinders, Adventurers, Eager Beavers, Little Lambs or guests. There is NO cooking in the cabins! Options Basic Fee Meals Cabins Total The cost per person for this weekend can vary greatly depending on what you sign up for, here is a quick sample of some different options Basic Registration Only $7.00 $ 7.00 Registration & Meals $7.00 $15.00 $22.00 Registration & Cabins $7.00 $ $26.00 Register for Meals & Cabins $7.00 $15.00 $19.00 $41.00 Pathfinder Fair 2013 Due Date Pathfinder/Adventurer Registration May 3-5, /24/2011 Section 1 / Basic Registration Name of Church or Pathfinder Club Everyone must pay the $7.00 fee All pathfinders, staff and guests. Director Directors Phone Numbers If you have questions regarding the registration please contact Pastor Charlie at Category Quantity Cost Total Cost Example 3 x $ 7.00 $ Female Staff X $ 7.00 $ - Male Staff X $ 7.00 $ - Pathfinders X $ 7.00 $ - Guests X $ 7.00 $ - Total Basic Registration Fee = Total number of attendees x $7.00 > $ - Everyone must pay the $7.00 fee All pathfinders, staff and guests. MISSIONARY ACTIVITY REGISTRATION PATHFINDER FAIR 2013 You must provide drivers for your group. We will supply all materials. Director: Directors Phone Numbers & Address Number of Pathfinders participating in activity: Number of Adults participating in activity:

3 Pathfinder Fair 2013 Due Date Pathfinder/Adventurer Registration May 3-5, /24/2013 Section 2 / Meal Registration Name of Church or Pathfinder Club Section 2 / Meal Registration - if anyone in your group plans to eat any meals in the cafeteria, you need to complete this section. You can sign up to eat any meals in the cafeteria that you wish. Registration closes 10 days prior to this event! You will receive the appropriate number of meal tickets for the corresponding meal. Please plan carefully as food is purchased based on your orders. For that reason meal tickets are non-refundable. You MUST contact Dean Whitlow at dwhitlow@hughes.net or to make arrangements for meals & housing. Please make check payable to: Timber Ridge Camp Club Director: Director s Phone Numbers Category Quantity Cost Total Cost Example 7 x $ 3.00 $ Sabbath Breakfast X $ 3.00 $ - Sabbath Lunch X $ 3.00 $ - Sabbath Supper X $ 3.00 $ - Sunday Breakfast X $ 3.00 $ - Sunday Lunch X $ 3.00 $ - Total Meal Registration Fee = Total meals x $3.00 = $ - Pathfinder Fair 2013 Due Date Pathfinder/Adventurer Registration May 3-5,, /24/2013 Section 3 / Cabin Registration Name of Church or Pathfinder Club Director Director s Phone Numbers Category Quantity Cost Total Cost Cabin Beds for Female Staff X $ $ - Cabin Beds for Female Youth X $ $ - Cabin Beds for Male Staff X $ $ - Cabin Beds for Male Youth X $ $ - Cabin Beds for Visitors X $ $ - Total Cabin Registration Fee = Total Cabin Beds x $20.00 > $ - Housing & Meal Registrations - if anyone in your group plans to eat any meals in the cafeteria, you need to complete this section. You can sign up to eat any meals in the cafeteria that you wish. Registration closes 10 days prior to this event! You will receive the appropriate number of meal tickets for the corresponding meal. Please plan carefully as food is purchased based on your orders. For that reason meal tickets are non-refundable. You MUST contact Dean Whitlow at dwhitlow@hughes.net or to make arrangements for meals & housing. Please make check payable to: Timber Ridge Camp

4 Dear Club Directors and Area Coordinators: Our Pathfinder Fair for 2013 will be May 3-5, at Timber Ridge Camp. We are looking forward to a weekend full of fun and fellowship together. Theme: Myth busters! is the theme of our Pathfinder Fair this spring. Our speaker for the weekend will be: Drill Teams: Following the parade on Sunday morning, while the Pathfinders are still in uniform, we will have the drill demonstration. NOTE the information below: You will be given 2 minutes for a Drill Team Demonstration. You may do one of two types of drills as described in the Pathfinder Drill Manual. Conventional Fancy Drill. Each team will receive up to 50 points for the demonstration. You will be stopped at the end of two (2) minutes. You must end within 2 minutes 15 seconds or you will lose 15 points. Uniforms: Since uniforms are available, uniforms will be expected for Sabbath School, Church Service, for the parade and drill team demonstration and for Pathfinder color guards who are designated to raise or lower the flags. We encourage all clubs to work toward having all Pathfinders in uniform. New Clubs: Any newly organized Indiana Conference club is invited to come and be a part of the action. You will be made welcome. Don t worry if you are not all in uniform yet. Field Events: All Events are listed online, and include your study guides as well. Note the following Pathfinder field events: 1. Bird Songs 2. Let there be Light 3. Animal Tracks 4. Tree Bark ID 5. Surprise. No preparations are necessary so you will find out at the fair! Special Event: Wait and see. 25 points for participation

5 Awards: (two types) Individual Awards: Crafts Please display in tent located next to Pastor Charlie s pop-up camper. Each Pathfinder will receive a 1 st, 2 nd, or 3 rd place ribbon. Requirements: Only ONE craft per Pathfinder will be judged. The craft must have been made since the last Pathfinder Fair. A card giving: NAME, AGE, GRADE IN SCHOOL AND DATE OF COMPLETION OF CRAFT must accompany the craft. You will receive 25 POINTS if 50% of your club is displaying a craft made since the last Pathfinder craft display. Pathfinder must attend Fair to display craft. Field Events: Each Pathfinder will receive a ribbon for participation in the Field Events % = BLUE RIBBON 76 90% = RED RIBBON 51 75% = YELLOW RIBBON 0 50% = WHITE RIBBON Be sure to send in your monthly reports on time! May report is due in the conference office on April 21. Points for Pathfinders in Uniform: 0 50% = 10 points 51 75% = 20 points 76 90% = 40 points % = 50 points Points for number of Pathfinders at Fair: 0 50% = 10 points 51 75% = 20 points 76 90% = 40 points % = 50 points Flags Each club displaying an AMERICAN FLAG will receive 5 POINTS. Each club displaying a PATHFINDER FLAG will receive 5 POINTS Club Banner: Each club displaying a CLUB BANNER will receive 5 POINTS

6 Guidons: Each club displaying ONE GUIDON PER CLUB UNIT will receive 5 POINTS. Conduct of Pathfinders, Staff and guests: Pathfinders and TLT Staff are expected to conduct themselves in an appropriate manner at all times. General mischief and destructive conduct will not be tolerated. Inappropriate conduct may result in loss of points for the offending Pathfinder Club and/or sending Pathfinders home at time of offense. Some examples of inappropriate behavior: A lot of noise after taps, which disturbs other clubs. Wandering around camping area after taps. Sneaking out of your tent or campsite after taps. Bothering or disturbing anything in another club site. Bad language or lack of respect for adult leaders. Any behavior or conduct that is a safety hazard to others. Sabbath Inspection: The following six (6) items will be judged at the Sabbath morning inspection. There will be five (5) points for each item. Bibles on pillow Personal appearance Beds neat Shoes lined up Tents and grounds neat Proper placement of flags, banners, & guidons in camp Parade: We will use the same parade route as previously used. The reviewing stand will be on your right. The drill instructor should be on the side of the Pathfinders nearest to the reviewing stand. A total of FIFTY (50) POINTS will be given in the following way: 15 points If the one giving the command does an eyes right. 20 points Marching in step. 15 points If the Guidons are carried properly, (Drill Manual, pg. 44) and if the Guidons are presented properly while in review. (Drill Manual, pg. 44) Thanks again for all you are doing for our Indiana youth! Charlie Thompson, Youth Director Attention pathfinder directors and area coordinators: Pathfinder Area Coordinators are experienced Pathfinder leaders who have been selected specifically to aid in strengthening your clubs in their given areas. We have some very capable and experienced area coordinators here in Indiana to aid us. They, for the last several years, have helped in organizing and running the yearly Pathfinder programs in Indiana. One of their main assets is their ability to help each of you directors by giving ideas from their past

7 experience to help strengthen your program and the operation of your club. They also are looking for good things, which are effective in your clubs, which would be most helpful in sharing with others. Here is a list of the area coordinators and their addresses and phone numbers. NORTHWEST AREA Kim Amor kimahoha2002@yahoo.com 7451 E. 400 S Walkerton, IN NE & CENTRAL AREA Jim & Jean Thompson fathernaturetrc@yahoo.com (snail mail only in warm weather) 1674 Timber Ridge Road Spencer, IN ADVENTURER COORDINATORS Jim & Annette McLamb ammclamb@yahoo.com 645 N 600 E Elwood, IN HISPANIC AREA Miguel & Leonor Arevalo sbhsda156@yahoo.com 4329 Maple Rd. South Bend, IN TEEN AREA Keith & Shelli Hannah sk2hannah@yahoo.com 328 N Conde Tipton, IN SOUTHWEST AREA Cleata Kirkman kirkmancktim@yahoo.com 1984 North Pike Road Bedford, IN SOUTHEAST AREA David & Rosanna Smith dwsmith@cunn.com S. 300 W. Columbus, IN

8 Pathfinder Fair 2013 Friday 1:00-6:45 Camp Pitch Check in at Pastor Charlie s camper on Pathfinder Hill before setting up your site. Club in charge of building Campfire: Richmond 5:30-6:30 Supper with the clubs 6:15-7:15 Final Camp preparation wood gathering, etc. 7:15-7:30 Song Service Carmel 7:30-8:00 Campfire program in Chapel in the Woods Speaker: Area Coordinator on Duty 6:00-10:00pm Jim McLamb Platform Coordinator: Cleata Kirkman 8:30-9:15 Teen Afterglow with the Hannah Family 10:00 Taps (Quiet time) Please respect the other campsites and remain quiet! No Driving Between 10:00pm Friday and 12:00pm Sunday! Please! Safety of our children is critical! NO showers before 5:30am!! Sabbath 6:45 Reveille Area Coordinators on duty 7:30 12:30pm Miguel & Tita Arevalo 6:45-7:15 Prepare for the morning watch! Have morning watch with clubs 7:30-8:30 Breakfast in Cafeteria Meal Coordinator Jon Meyer 8:30-9:00 Prepare for campsite inspection be in full dress uniform 9:00-9:30 Inspection by Area Coordinators and Pastor Charlie 9:30-9:45 Flag Raising All clubs must be present and line up around flag poles 9:30-9:45 Flag Raising Indy Hispanic Second 10:00-10:15 Song Service for Sabbath School Glendale Special Music Sign up!!!! 10:15-10:45 Sabbath School Lesson Richmond 11:00-11:45 Church Song Service - Muncie Special Music Sign up!!!! Church service Offering - Spencer Platform Coordinator: Cleata Kirkman Jose Bourget of the Center for Youth Evangelism 12:00-12:45 Lunch in Cafeteria Meal Coordinator Jon Meyer Meal Coordinator Jon Meyer 12:45-5:30 Directors responsible for own clubs Area Coordinator on duty 12:30-6:30 Dave & Rosie 3:00-5:00 Literature distribution in Spencer Only those who pre-register 2:30-4:30 5:45-6:30 SUPPER - Cafeteria meal coordinator is Jon Meyer Meal Coordinator Jon Meyer 7:40 Flag Lowering Anderson Area coordinator on

9 8:00-8:15 Song Service in basement of cafeteria Indy Hispanic North Special Music - Richmond Fire building - Fort Wayne First duty 6:30 Bedtime Jim & Annette Platform Coordinator: Cleata Kirkman 8:15-8:45 Sundown Vespers 9:00 Director s Meeting - Pathfinder Tent by Pastor Charlie s RV 9:15-10:00 Saturday Night Program: Capture the Flag below the dam Bring your crafts to Pastor Charlie s RV for safe keeping till Sunday morning. An Area Coordinator will display them in the Pathfinder Tent on Sunday for the judging. 11:00 Taps Time for bed Remember! No Showers before 5:30am Sunday 6:45 Reveille 6:45-7:00 Morning watch by clubs 7:15-8:15 Breakfast Meal Coordinator Jon Meyer Flag Raising Fort Wayne Hispanic 8:15-8:30 Camp clean up Prepare for morning activities Dress in FULL UNIFORM 8:30-8:45 Flag raising Glendale 8:40-8:50 Parade Setup Alphabetical order on the road of Girl s Village Parade Coordinator Jim Thompson 9:00-10:00 Drill team demonstrations Sports Pavilion Craft & Nature projects displayed and judged Attention! Pathfinder Hill will be open for cars. Please observe the one way signs. You can only exit next to Dean Whitlow s home, not through the camp. There will be cones set up so that you cannot enter the camp, while the events are taking place. Please do NOT exit the camp any other way. 10:00-10:30 Change clothes for field events Directors set up for field events 10:30-10:45 Field Event Orientation Sports Pavilion 10:45-12:00 Field Events will be located at the camp, not Pathfinder hill 12:15-1:00 LUNCH - Cafeteria meal coordinator is Jon Meyer Meal Coordinator 1:30-2:20 Special Event Trophy & Awards Presentation immediately after special event in the Camper Bowl area next to the craft building. Break Camp Everyone help clean the camp, let s leave it clean! Please leave trash in bags at the edge of the road by your site. Jon Meyer Coordinator On Duty: Keith & Shelli

10 Pathfinder Roster-Fair 2013 Club: Please PRINT the names, grade, birthday, and sex of each of the Pathfinders that will be attending the Fair. Make sure the spelling and capitalization is accurate and VERY LEGIBLE. Pathfinder Sex Grade Birthday Ima Pathfinder 5 3/15/2000 Form must be turned in with registration money and ALL registration forms.

11 PATHFINDER FAIR Inspection Form May 3-5, 2013 Club name Director phone ( ) 1. What is your club s current Pathfinder (Grades 5-10) membership? 2. How many Pathfinders are attending the Fair? 3. How many Pathfinders in dress uniform? 4. Does your club have for display: American Flag? Pathfinder Flag? Club Banner? One Guidon Per Unit? 5. Has your club completed a Camp Improvement Project since the last Pathfinder Fair? (Project must have been approved by the Camp Manager.) Describe Project: Please bring the form, completed by the camp manager. 6. Has your club completed a Community Service Project since the last Pathfinder Fair? (Project must have been approved by the Conference Youth or Pathfinder Director.) Please bring a copy of the form with you to the fair.

12 POLICIES OF TIMBER RIDGE CAMP Timber Ridge Camp is owned and operated by the Indiana Conference of Seventh-day Adventist. Our mission is to provide a place to come apart and relax, enjoy nature and have fun in the great outdoors that God created. Because God created this world, along with us, and rested on the seventh day, we hold the sacred hours from sundown Friday evening to sundown Saturday evening as the Sabbath hours. Because of this, the horses, boat, swimming, fishing and some other activities are not appropriate for the Sabbath and are not permitted. We do encourage other activities that would be appropriate for these sacred hours. We also strive to maintain Timber Ridge Camp as a clean and healthy environment by encouraging all who enter to maintain safe and healthy lifestyles. In order to help promote these goals, we ask our guest to help us in this endeavor. No smoking is allowed on the property of Timber Ridge Camp or in any of the facilities. No alcoholic beverages are allowed on the property of Timber Ridge Camp. No one is allowed in the horse barn, pastures or corrals unless they have permission of a staff member. All riders must sign an Assumption of Risk Agreement/Release Form. No double riding or children under 7 allowed on trail rides. Pony rides will be provided for the younger children. No one is allowed to swim or be in the lake unless arrangements have been made and risks understood, as we do not keep lifeguards at the waterfront at all times. Groups will be responsible when there is no lifeguard on duty. Proper care should be given to all facilities and equipment while on the property. Any negligent or willful damage to facilities will result in monetary compensation, either by the individual who caused the damage, or to the group sponsoring the activity. The speed limit while on the grounds is 10 mph. Any dangerous or reckless driving could result in the driver being asked to leave the premises. There shall be no riding on hoods, trunks or any other part of a vehicle outside the passenger compartment. Those riding in trucks should stay seated inside the bed at all times. Please park only in designated areas! Vehicles parked in No Parking areas must be moved immediately, or they will be towed at owner s expense. While we do allow pets on the premises of Timber Ridge Camp, they must remain outside at all times. No pets are allowed in any of the facilities. They must also remain on a leash at all times while on the premises. You must also clean up after your pet if it is in an area around buildings or in an area that others are using, and thus becomes a problem. Timber Ridge Camp employees have pets that are not subject to these rules, as this is their home. No food or drinks, except water, are permitted in the basement meeting room of the cafeteria, or other designated areas.

13 No equipment, chairs or tables are to be removed from any building unless prior permission from camp manager or camp ranger. Due to insurance reasons, Timber Ridge Camp golf carts are for camp staff only and therefore not for rent or use by others. No golf carts other than those owned by the camp will be permitted unless written permission is obtained and proof of insurance is given. No guests are permitted within the Pickett Dining Hall kitchen area at any time. EMPLOYEES ONLY! NOT RESPONSIBLE FOR LOST OR STOLEN ARTICLES. Any infraction of these rules could result in some individuals being asked to leave the premises, or the loss of future use by some groups. Pathfinder Club Directors must supply all guest with a copy of this policy prior to arriving at Timber Ridge Camp, and sign bottom of registration form. The Club Director must sign a form to confirm that they have given a copy of this form or read the regulations to the club members prior to their arrival. RELEASE AND WAIVER OF LIABILITY AND INDEMNITY AGREEMENT IN CONSIDERATION of the undersigned or the undersigned s child or children being permitted to participate in and utilize the facilities, services and programs of the Indiana Association of Seventh-day Adventists, Inc. d/b/a Timber Ridge Camp (hereinafter TRC ), including, but not limited to the observation, use of facilities or equipment, or participation in any on or off-site program affiliated with TRC, the undersigned, for himself or herself and for such participating children and any personal representatives, heirs, and next of kin, hereby acknowledges, agrees and represents as follows: 1. THE UNDERSIGNED, ON HIS OR HER BEHALF AND BEHALF OF SUCH PARTICIPATING CHILDREN, HEREBY RELEASES, WAIVES, DISCHARGES AND CONVENANTS NOT TO SUE TRC, its directors, officers, employees, volunteers and agents (hereinafter referred to as releasees ) from all liability to the undersigned or such children and all their personal representatives, assigns, heirs, and next of kin for any loss or damage, and any claim or demands therefore on account of injury to the person or property or resulting in death of the undersigned, or their participating children whether caused by the negligence of the releasees or otherwise while the undersigned or such children are in, upon, or about the premises or any facilities or equipment therein or participating in any program affiliated with TRC. 2. THE UNDERSIGNED HEREBY AGREES TO INDEMNIFY AND SAVE AND HOLD HARMLESS the releasees and each of them from any loss, liability, damage or cost they may incur due to the presence of the undersigned or such children in, upon or about the TRC premises or in any way observing or using any facilities or equipment of TRC or participating in any program affiliated with TRC whether caused by the negligence of the releasees or otherwise.

14 3. THE UNDERSIGNED HEREBY ASSUMES FULL RESPONSIBILITY FOR AND RISK OF BODILY INJURY, DEATH OR PROPERTY DAMAGE to the undersigned or such participating children due to negligence of releasees or otherwise while in, about or upon the premises of TRC and/or while using the premises or any facilities or equipment thereon or participating in any program affiliated with TRC. 4. THE UNDERSIGNED AGREES that if medical treatment of any type or kind be required by or for the undersigned or the undersigned s participating children that the undersigned or the undersigned s insurance company shall pay for all such medical treatment, including but not limited to, services provided by hospital, doctors or clinics and the undersigned shall indemnify and hold TRC harmless for all related medical expenses. THE UNDERSIGNED further expressly agrees that the foregoing RELEASE, WAIVER AND INDEMNITY AGREEMENT is intended to be as broad and inclusive as is permitted by the law of the State of Indiana and that if any portion thereof is held invalid, it is agreed that the balance shall, notwithstanding, continue in full legal force and effect. THE UNDERSIGNED HAS READ AND VOLUNTARILY SIGNS THE RELEASE AND WAIVER OF LIABILITY AND INDEMNITY AGREEMENT, and further agrees that no oral representations, statements or inducements apart from the foregoing written agreement have been made. Each Pathfinder and Adult Staff in your group will sign this form upon arriving at Timber Ridge. The forms will be located at the Director s Camper, so you can pick it up when you check in. You will receive a form when you register that will need to be signed by all directors confirming that they have read and understand the above stated policies.