Requirements and editorial norms for work presentations

Transcription

1 Novedades en Población journal Requirements and editorial norms for work presentations These requirements and norms aim to standardize the presentation of articles that are to be submitted to the evaluating process of the Editorial Council and the body of referees from Novedades en Población journal. It intends to establish a coherent line among the articles, which are to offer an identity to the journal while guaranteeing its editorial quality, according to the demands of the main publishing institutions in the field and to the national as well as international data bases. Failing to fulfill these norms and requisites invalidates the texts for the evaluation process and its publication. The journal Novedades en Población accepts papers in themes such as fertility, family, ageing, the environment, migrations, among other themes related to demographic analysis and population studies and sustained development. It welcomes scientific papers, essays, bibliographic revisions, technical reports, scientific notes and book review. The contributions sent to the journal should be unpublished and they should not be committed to other journals or publishing houses. The text should be written in Spanish (quotes and references in other languages may be included), even though contributions made by non-spanish speaking authors are accepted in English or Portuguese. The papers will be evaluated by the referee committee of the journal made up by national as well as international experts. The review process is undertaken by two referees following the Double blind pairwise revision method to determine the publication of the manuscript, the publication of the manuscript with modifications or a manuscript that is to be rejected. Each publication proposal should be accompanied by: The title in the original language and in English. It should clearly indicate the content of the manuscript without being too extensive. The use of abbreviations should be avoided. Name(s) and Surname(s) of the author(s) in full form and without using initials. If the manuscript belongs to more than one author, the first one will be considered as the main author. Work organization to which the author(s) belong, including the city and the country. A curricular synthesis of the author: responsibilities and teaching or scientific categories. address of the author(s). Definition of the corresponding author (in case the manuscripts have more than one author). An abstract in the original language and in English. It should be no longer than 250 words and it should synthesize the purpose and aim of the text, the methodology, results and conclusions. It should be written in a single

2 paragraph. It should be preferably written in past tense. It should not include fragments taken word by word from the manuscript, not quotes or references or abbreviations. This is only compulsory for scientific papers, essays, bibliographic review and technical reports. Key words or phrases from the text (no less than three and no more than eight), in the original language and in English). They should not coincide with words or phrases that are already in the title and should be precise enough as to allow for the localization of the article following an automatic search. They should be separated by comas, ordered alphabetically and should not include abbreviations, except for those that are already very well-established in the language. This is only compulsory for scientific papers, essays, bibliographic reviews and technical reports. Norms for the manuscript presentation Text format: doc or rtf Paper size: Letter size (215 x 279 mm) Font size: Arial 11 Interline: 1,5 Borders: 2,5 cm for the upper and lower border and 3 cm for the right and left border. Justification: to the left Maximum length: 25 pages, including bibliography, annexes and images. Structure: manuscripts should be structured in introduction, methods and data, results, discussion, conclusions and bibliography. Norms for the use of verbal times In general, it is advised to use present tense to mention the previously published articles; and past tense for describing the current results of the present manuscript. Nonetheless, the results of the calculations and statistical analysis should be expressed in present tense, as well as the general statements or the well known facts. The use of the first person in plural should be avoided when there is only one author in the manuscript. For these cases, there should be used the first person in singular, or, as less recommended alternatives, the passive voice and the impersonal verbs. Norms for the abbreviations All of the abbreviations, except those that are very well know (for example: UNESCO), should appear for the first time in parenthesis preceded by the whole name of the concept or the entity to which they refer. Abbreviations have no plural form, so the letter s should not be placed at the end of them. The terms to which the abbreviations refer to do not necessarily have to be written with initial capital letters. For example: centros de educación superior (higher education centers) (CES).

3 Norms for the structure of numbers, symbols, units and formulas In general, the International Unit System should be applied The symbol of the measurement units should be written in small caps, except for those that stem from proper nouns. The only exception is the use of the big case letter L, which is allowed for liter. The symbols for the measurement units should not be followed by points, except at the end of a sentence. They should never be used in plural. The symbols for the measuring units should be used when they are accompanied by numerical values. The names of the measuring units should be written in full when they are not used with numbers or when they are written with letters. Elements that are not part of the number (symbols or units) should be separated from them by a single space (example: 23 %). Numbers should be written in words unless they are years or high numbers, or if they are immersed in a numeric context with other equivalent numbers. A coma should be used to separate decimal places and a space to separate thousands. The minus sign for negative values should be represented with a short hyphen (-) and it should always be right next to the numerical value. For example: -12,3. Math signs (+, -, ±, x) or comparison signs (<, >, =) should be separated from the digits by a single space. The variables, in the formulas or in the text, should be written in italic. Functions or math signs should not be written in italic. Formulas should be avoided inside the paragraphs and they should be written apart, with the same alignment than the block notes. If there is more than one formula in the text, they should be numbered with Arabian numbers in parenthesis, placed leveled with the formula but aligned with the right margin. Norms for figures, tables and boxes Every graph, scheme and photo images are considered as figures, and every element with columns and rows as long as they don t include numerical values, are considered to be boxes. Their information should not be redundant or be already in the text. Small tables or simple figures whose information may be easily expressed in the text should be avoided. They should always be accompanied by its corresponding table heading or figure foot. The text in the figure feet and table headings should be brief, complete and self-sufficient for the understanding of these. The feet of all figures should be numbered consecutively, the same as the table and box titles. They should always be accompanied by the bibliographic source (author, title and page) from which they were taken. In case they are original, it should be made clear that it was made by their own.

4 They should always be mentioned in the text with their corresponding numbering before they appear visually. If there are included non-standard symbols, abbreviations or acronyms, there should be included a legend to explain the meaning of each of these elements. Graphs should always include numerical data and the values of the axis. They should be readable and the proper size for their proper visualization. They may be designed in color, even though they should not be indispensable to understand the figures or tables. Print screens should be avoided due to its low resolution. Photo images should be sent separately, in.jpg,.tif or.bmp and with the proper resolution (300 dpi) for their future printing, but they should also appear inside the document. Reference rules Direct quotations should always appear in the text in inverted commas (for quotes of up to five lines) or in a section and without inverted commas (for quotes that are more than five lines). Authors should work in first order with Spanish inverted commas (), in second order with English inverted commas ( ) and in a third order with simple inverted commas ( ). Quotes should not start nor end with ellipsis to indicate suppression, except if they are part of the quote itself. It is indispensable to use the suppression sign * + if a fragment is omitted from inside the quote; or to include in square brackets when an explanation is made that wasn t in the original. Each reference or textual quote included in the text should be recorded at the foot of the page, with a numbered notes system. Footnotes reference should appear in the following order: Name and Surname of the author(s): Title of the text (in inverted commas if it is an article, chapter or unpublished text; in italic if it is a book), Page or page range. To point out the page or page range will only be compulsory for references of direct quotations. If more than one reference is made within the same footnote, they should be separated from each other by semicolons. There should be used the notation idem when it is the same reference presented in the immediately previous note. There should be used the notation ibídem when it is the same reference presented in the immediately previous note, but with a different page indication. In this case, there should always be specified the corresponding page. There should be used ob. cit. when it is a text already presented in a previous note, as long as its author doesn t have another text that has also been previously presented. Rules for bibliography

5 All bibliography that has been references in footnotes should also be included at the end of the manuscript. The author s names are not referred to by its initials, but they shall be named according to how they appear in the referred publication or according to how they are professionally known. They shall be ordered alphabetically by the initial letter of their surnames. In case there is more than one bibliographical reference by the same author, it should be ordered alphabetically by the title of the texts. If there are two or more texts by the same author and published in the same year, they should be ordered alphabetically by the title of the text and in that same order should be recorded after the year and with small cap letters, starting by the letter a. For example: (1990a); (1990b); etc. References incorporated into the body of the text should preserve these letter indications, whenever they are present. In case a text has more than four authors, there should only be specified the name of the main author, followed by et al. If there is no author, the bibliographic entrance should be introduced alphabetically following the first letter of the text. The titles of the journalist should not be recorded following their initials, but they shall be offered in full. Personal communications and unpublished texts should be avoided. In case they are included, it should always state in brackets that it is a text in press, an unpublished text or a personal communication. Special care must be taken with the transcription of electronic addresses from web pages, since a mistake here obstructs any further consultation. In these cases, there should always be stated the date on which the page was consulted, in the following manner: (day/month/year). Each bibliographic reference should include the following data, in the same order as it is indicated for each case: For books by a single author: SURNAME, NAME: Book title in italics, Editorial House or Publishing entity, City, Year. For books with more than one author: SURNAME 1, NAME 1; NAME 2 SURNAME 2 and NAME 3 SURNAME 3: Book title in italics, Editorial House or Publishing entity, City, Year. For chapters or book parts: SURNAME, NAME: «Chapter title in inverted commas», in Name and Surname of the author or editor of the book, Recognition of the editor or coordinator in brackets (if it were the case), Book title in italics, Editorial House or Publishing entity, City, Year, Page range of the chapter. For articles:

6 SURNAME, NAME: «Article title in inverted commas», Journal title in italics, Volume, Number (in case it has them), City, Month (in case it has them), Year, Page range of the article. For work presented in events: SURNAME, NAME: «Title of the work in inverted commas», Specification whether it was a presentation or a conference, Name of the event, Entity that organized the event (if there is one), City or country where the event took place, Days or months during which the event took place, Year. For digital articles published on the Internet: SURNAME, NAME: «Title of the article in inverted commas», Journal title or site name in italics, Volume and number of the journal (in case it has them), Year, Exact address where the text might be consulted, Consultation date (day/month/year). For digital texts in CD or DVD: SURNAME, NAME: «Title of the article or chapter in inverted commas», in Title of the CD-ROM or DVD in italics, Type of media (CD-ROM or DVD), Editorial House or Publishing entity, City, Year, Page range of the article or chapter (in case it has them). For academic theses: SURNAME, NAME: «Title of the thesis in inverted commas», Type of thesis (diploma, masters, doctoral), Corresponding University, City, Year. For unpublished texts: SURNAME, NAME: «Title of the text in inverted commas», unpublished, corresponding institution, City, Year. For when the author is an institution: NAME OF THE INSTITUTION: «Title of the text in inverted commas or in italics» (depending on whether it is unpublished or not), City, Year. For when there is no author: Title of the text in inverted commas or in italics (depending on whether it is unpublished or not), Editorial House, City, Year. In this case it should be organized alphabetically by the title of the text.