MARC. stands for MAchine Readable Cataloging. Created according to a very specific

Transcription

1 Online Cataloging g & Indexing Using MARC21 by Ana Maria B. Fresnido

2 MARC stands for MAchine Readable Cataloging Computer records Created according to a very specific set of standards Designed for identifying, storing, and communicating i cataloging information i MARC21 by A.M.B. Fresnido 2

3 MARC Names s LCMARC 1980 s USMARC 2000 MARC21 MARC21 by A.M.B. Fresnido 3

4 Reasons for Using MARC Records Allows sharing of records 2. Allows sharing of resources 3. It is a standard 4. It is easy to learn MARC21 by A.M.B. Fresnido 4

5 Who Needs to Know MARC? Acquisitions staff Circulation staff ILL staff Reference staff Administrative staff Catalogers Systems staff MARC21 by A.M.B. Fresnido 5

6 Types of MARC21 Records MARC21 bibliographic records provide descriptions give access to those descriptions contain bibliographic information MARC21 by A.M.B. Fresnido 6

7 Types of MARC21 Records (cont.) MARC21 authority records provide established headings provide cross references used for authority control MARC21 by A.M.B. Fresnido 7

8 Types of MARC21 Records (cont.) MARC21 holdings records provide holdings information about individual items 4. MARC21 classification records Contain information about classification numbers MARC21 by A.M.B. Fresnido 8

9 Types of MARC21 Records (cont.) MARC21 community information records Contain information about community events and organizations MARC21 by A.M.B. Fresnido 9

10 Sources of MARC Records Free Shared systems The Library of Congress Not Free/Fee Based Bibliographic utilities MARC record vendors Z39.50 software outsourcing MARC21 by A.M.B. Fresnido 10

11 Special MARC Terms MARC Tag a 3-digit number identifies the kind of data found in the field associated with it MARC field the entire string of information identified by the tag MARC21 by A.M.B. Fresnido 11

12 Special MARC Terms (cont.) MARC indicator 1-digit code (either a number or a blank space) gives the system special instructions i about the data found in the field that follows it MARC subfield delimeter a special character that tells the system that what follows it is a subfield code MARC21 by A.M.B. Fresnido 12

13 Special MARC Terms (cont.) MARC subfield code an alphanumeric code (0-9 or a-z) identifies the kind of data that will be found in the subfield that follows MARC subfield the string of information identified by the subfield code MARC21 by A.M.B. Fresnido 13

14 Special MARC Terms (cont.) MARC control field or fixed fields coded information that is used by the system to quickly identify what the record is about (000) provide search qualifiers (008) MARC21 by A.M.B. Fresnido 14

15 Tags Control Field Field Subfield Subfield code Subfield delimeter MARC21 Indicators by A.M.B. Fresnido 15

16 Most Common Field Groups Indexed fields Contain headings or access points Display fields Contain bibliographic description Coded fields Useful for qualifying or limiting searches Numbered fields Fields that contain numbers intended to uniquely identify records in a database MARC21 by A.M.B. Fresnido 16

17 Numbered fields- contain the LCCN, ISBN Coded fields- useful for qualifying or limiting searches Display fieldscontain bibliographic description Indexed fieldscontain headings and access points MARC21 by A.M.B. Fresnido 17

18 Indexed d Fields Headings di MARC21 by A.M.B. Fresnido 18

19 Patterns in MARC Headings Tags Main entries Series statements Subject headings Added entries Series added entries 1XX 4XX 6XX 7XX 8XX Personal name Personal Personal Personal Personal X Corporate name Corporate Corporate Corporate Corporate X Conference name Conference Conference Conference Conference X Uniform title Uniform title Uniform title Uniform title Uniform title X Title X40 Series 440 Topical Topical X Geographic X51 Genre/Form X55 Geographic 651 Genre/Form 655 MARC21 by A.M.B. Fresnido 19

20 Sample Headings MARC21 by A.M.B. Fresnido 20

21 Main entries 1XX Personal 100 Repeatable Indicator 1 Indicator 2 Subfields No Type of Personal name 0 Forename 1 Surname Undefined-Blank $a Name (surname and forenames) $q Qualification of name (fuller form) $b Numeration (of a king, a queen, etc.) $c Titles, and other words associated with the name $d Dates of birth, death, or flourishing MARC21 by A.M.B. Fresnido 21

22 Personal 700 Added entries 7XX Repeatable Indicator 1 Indicator 2 Subfields. Yes Type of personal name 0 Forename 1 Surname Type of added entry # Not analytic 2 Analytic $a Name (surname and forenames) $q Qualification of name (fuller form) $b Numeration (of a king, a queen, etc.) $c Titles, and other words associated with the name $d Dates of birth, death, or flourishing $t Title of work MARC21 by A.M.B. Fresnido 22

23 Repeatable Indicator 1 Indicator 2 Subfields Personal 800 Yes Type of personal name 0 Forename 1 Surname Undefined-Blank $a Name (surname and forenames) $q Qualification of name (fuller form) $b Numeration (of a king, a queen, etc.) Series added entries 8XX $c Titles, and other words associated with the name $d Dates of birth, death, or flourishing $t Title of work $v Volume or series number MARC21 by A.M.B. Fresnido 23

24 Repeatable Indicator 1 Indicator 2 Personal 600 Yes Type of personal name 0 Forename 1 Surname 3 Family name Source of subject heading 0 LCSH Subject headings 6XX 1 Children s Annotated Headings 2 MeSH (National Library of Medicine) 3 National Library of Agriculture 4 Local heading 5 National Library of Canada (English) 6 National Library of Canada (French) 7 Source specified in $2 MARC21 by A.M.B. Fresnido 24

25 Personal 600 (cont.) Subject headings 6XX Subfields $a Name (surname and forenames) $q Qualification of name (fuller form) $b Numeration (of a king, a queen, etc.) $c Titles, and other words associated with the name $d Dates of birth, death, or flourishing $t Title of work $v Form subdivision (what the work is) $x Topical subdivision (what the work is about) $y Chronological subdivision $z Geographic subdivision $2 Source of subject heading or term MARC21 by A.M.B. Fresnido 25

26 Repeatable Corporate 110 No Indicator 1 Type of Corporate name 1 Place or place and name 2 Name (direct order) Indicator 2 Undefined-Blank Subfields Main entries 1XX $a Name of corporate body $b Each subordinate unit in the hierarchy of the corporate body MARC21 by A.M.B. Fresnido 26

27 Repeatable Indicator 1 Indicator 2 Subfields Conference 111 No Type of Conference name 2 Name (direct order) Undefined-Blank $a Name of corporate body $n Number of meeting $d Date of meeting $c Place of meeting Main entries 1XX MARC21 by A.M.B. Fresnido 27

28 Repeatable Indicator 1 Indicator 2 Subfields Main entries 1XX Uniform Title main Entry 130 No Filing indicator 0-9 Nonfiling characters to skip before beginning indexing Undefined-Blank $a Uniform title $n Numbered part or section $p Named part or section $l Language of work $s Version $f Date of work MARC21 by A.M.B. Fresnido 28

29 Repeatable Indicator 1 Indicator 2 Subject headings 6XX Uniform title subject heading 630 Yes Filing indicator 0-9 Nonfiling characters to skip before beginning indexing Source of subject heading 0 LCSH 1 Children s Annotated Headings 2 MeSH (National Library of Medicine) 3 National Library of Agriculture 4 Local heading 5 National Library of Canada (English) 6 National Library of Canada (French) 7 Source specified in $2 MARC21 by A.M.B. Fresnido 29

30 Subfields $a Title Conference 611 (cont.) Subject headings 6XX $n Numbered part or section $p Named part or section $l Language g of work $s Version $f Date of work $v Form subdivision (what the work is) $x Topical subdivision (what the work is about) $y Chronological subdivision $z Geographic subdivision $2 Source of subject heading or term MARC21 by A.M.B. Fresnido 30

31 Repeatable Indicator 1 Indicator 2 Subject headings 6XX Topical subject heading 650 Yes Level of Subject term # No information provided Source of subject heading 0 LCSH 1 Children s Annotated Headings 2 MeSH (National Library of Medicine) 3 National Library of Agriculture 4 Local heading 5 National Library of Canada (English) 6 National Library of Canada (French) 7 Source specified in $2 MARC21 by A.M.B. Fresnido 31

32 Subfields Topical 650 (cont.) $a Topical heading Subject headings 6XX $v Form subdivision (what the work is) $x Topical subdivision (what the work is about) $y Chronological subdivision $z Geographic subdivision $2 Source of subject heading or term MARC21 by A.M.B. Fresnido 32

33 Repeatable Yes Indicator 1 Indicator 2 Subject headings 6XX Geographic subject heading 651 Undefined Blank Source of subject heading 0 LCSH 1 Children s Annotated Headings 2 MeSH (National Library of Medicine) 3 National Library of Agriculture 4 Local heading 5 National Library of Canada (English) 6 National Library of Canada (French) 7 Source specified in $2 MARC21 by A.M.B. Fresnido 33

34 Subfields Subject headings 6XX Geographical 651 (cont.) $a Topical heading $v Form subdivision (what the work is) $x Topical subdivision (what the work is about) $y Chronological subdivision $z Geographic subdivision $2 Source of subject heading or term MARC21 by A.M.B. Fresnido 34

35 Display Fields Bibliographic Description i MARC21 by A.M.B. Fresnido 35

36 Title 245 Repeatable Indicator 1 Indicator 2 Subfields No Tracing/Indexing indicator 0 Do not index the title as an added entry 1 Index the title as an added entry Filing indicator 0-9 Number of characters to skip before beginning indexing $a Title proper $n Numbered part or section $p Named part or section $h General material designation (GMD) $b Parallel title(s); other title(s)/subtitle(s); subsequent title(s) (multiple title, without a collective title) $c Statement of responsibility MARC21 by A.M.B. Fresnido 36

37 Edition Area 250 Repeatable No Indicator 1 Undefined Blank Indicator 2 Undefined Blank Subfields $a Edition statement $b Statement of responsibility MARC21 by A.M.B. Fresnido 37

38 Publication details 260 Repeatable Indicator 1 Indicator 2 Subfields Yes Sequence of publishing statements # Not applicable/no info provided/earliest avail. Publisher 2 Intervening publisher 3 Current/latest publisher Undefined Blank $a Place of publication $b Publisher $c Date of publication MARC21 by A.M.B. Fresnido 38

39 Description 300 Repeatable Indicator 1 Indicator 2 Subfields Yes Undefined Blank Undefined Blank $a Extent of item (for books: pages) $b Other physical details (for books: ill. or not) $c Dimensions (for books: height, in cm.) $e Accompanying material MARC21 by A.M.B. Fresnido 39

40 Repeatable Series, Indexed 440 Yes Indicator 1 Undefined Blank Indicator 2 Filing indicator 0-9 Nonfiling characters to skip before beginning indexing Subfields $a Series title $n Numbered part or section $p Named part or section $v Series numbering MARC21 by A.M.B. Fresnido 40

41 Repeatable Indicator 1 Indicator 2 Subfields Notes 5XX Yes Undefined Blank (unless otherwise noted) Undefined Blank (unless otherwise noted) $a Note MARC21 by A.M.B. Fresnido 41

42 Coded Fields MARC21 by A.M.B. Fresnido 42

43 Leader (000) A string of 24 bytes of data Appears at the beginning g of every MARC Contains coded information that tells important facts about the record itself MARC21 by A.M.B. Fresnido 43

44 Sample Leader Coding (000/06) MARC21 by A.M.B. Fresnido 44

45 Fixed-Length Data Elements (008) Contains 40 bytes of data Contains coded information that tells important facts about the record and the material being described by the record MARC21 by A.M.B. Fresnido 45

46 Sample Fixed Length Data Coding (008) MARC21 by A.M.B. Fresnido 46

47 Sample Bibliographic Record MARC21 by A.M.B. Fresnido 47

48 Enjoy your day! MARC21 by A.M.B. Fresnido 48