Introduction to Citation Management Software

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1 Introduction to Citation Management Software Basil Marti Thüringer Universitäts- und Landesbibliothek Jena January

2 Content 1. Why citation management? 2. Program selection 3. Market overview / Introduction to EndNote Introduction to Citation Management Software 2

3 1. Why citation management? Introduction to Citation Management Software 3

4 1. Why citation management? Writing scientific documents requires literature search, organization and reading. Problems: Collection and creation of bibliographic data, electronic full texts and notes by hand? Time-consuming Danger of incorrect data Overview can easily get lost -> chaos, duplicate work Introduction to Citation Management Software 4

5 1. Why citation management? Citation management programs offer Central database for bibliographic data, full texts and notes Help with search in different types of resources (catalogues, databases) with import options Different options to organize your literature (keywords, groups) Functions to collect notes, comments etc. Offer support for most task while writing documents / reviewing literature Introduction to Citation Management Software 5

6 1. Why citation management? When writing a document, the used literature has to be cited correctly Creation of citations and bibliographies Takes a lot of work Formatting is often complex and time-demanding Danger of erroneous citations Introduction to Citation Management Software 6

7 1. Why citation management? Citation management programs offer Automatic insertion of citation, footnotes and bibliographies based on your local database Automatic formatting based on different citation styles Introduction to Citation Management Software 7

8 1. Why citation management? Additional functions Collaborative work: Sharing references between different people Online reference management: Save your references in the cloud Introduction to Citation Management Software 8

9 Introduction to Citation Management Software 9 1. Why citation management? Software requirements Create references Import references from different sources Link references with full texts Search in different online resources Enter notes, thoughts, comments Classification, groups and keywords Import/export function between different programs Automatic insertion of citations and bibliographies Automatic formatting

10 Introduction to Citation Management Software Program selection

11 2. Program selection Lots of different programs are available, they differ in Functions Price / license Operating system compatibility Desktop / online Detailed comparisons: Wikipedia: nt_software Software comparison TU München OpenOffice.org wiki d_standards_information Introduction to Citation Management Software 11

12 2. Program selection Decision criteria Which operating systems are compatible with the program? Which word processors are compatible with the program? What is the price? Can I continue to use the program after leaving my institution? Which functions does the program offer? How user-friendly is it? Is there an online version? Introduction to Citation Management Software 12

13 2. Program selection List of programs: EndNote Citavi Zotero Mendeley BibTeX/JabRef Papers Introduction to Citation Management Software 13

14 3. Market overview: EndNote For Windows and Mac Commercial program 180 / 110 for students Campus license for FSU students and employees User interface only in English Integration with Word, OpenOffice, Apple Pages Introduction to Citation Management Software 14

15 3. Market overview: EndNote Installation Download X html (only possible inside the IP range of the university) Unpack zip file and install Introduction to Citation Management Software 15

16 3. Market overview: EndNote Special features: Well suited for the work with PDF files (annotations, search for full texts) Large amount of citation stiles, good integration with word processors Platform independent web version (free), which can be used for sharing references Introduction to Citation Management Software 16

17 Introduction to Citation Management Software EndNote: Interface

18 3. EndNote Create references Manual entry Import from databases/catalogues Introduction to Citation Management Software 18

19 Introduction to Citation Management Software EndNote Create references Online search in databases/catalogues inside EndNote

20 Introduction to Citation Management Software EndNote Full text organization Import function for PDF files: EndNote automatically extracts the metadata (requires DOI number) Well suited for importing a large amount of PDF files

21 Introduction to Citation Management Software EndNote Full text organization PDF files can be linked to references PDF viewer inside EndNote with comment function and highlighting

22 Introduction to Citation Management Software EndNote Word processors Windows Microsoft Word 2007, 2010, 2013 Microsoft Power Point 2013 Open Office 3.X RTF files Mac Microsoft Word 2008, 2011 Apple Pages 09

23 Introduction to Citation Management Software EndNote Word processors Cite while you write: Select an EndNote reference inside Word

24 Introduction to Citation Management Software EndNote Word processors Citation and bibliography entry are created automatically

25 Introduction to Citation Management Software EndNote Word processors Citation and bibliographies are dynamic

26 Introduction to Citation Management Software EndNote Word processors Large amount of citation styles (more than 5000 styles)

27 Introduction to Citation Management Software EndNote Word processors Styles can be manually customized

28 Introduction to Citation Management Software EndNote Web Online version of EndNote Limited functionality compared to the desktop version Access with browser: independent of location/computer

29 Introduction to Citation Management Software EndNote Web Synchronization with EndNote Desktop References and attachments are synchronized automatically

30 Introduction to Citation Management Software EndNote Web Collaborative work: Groups can be shared with other people (only references are shared, no full texts)

31 3. Market overview - Citavi Only for Windows (Vista, 7, 8) Campus license for FSU students and employees Multi-lingual user interface Integration with Word, OpenOffice, LaTeX Three variants Citavi Free (gratis), up to 100 references per project Citavi Pro ( 119, campus license), unlimited number of references Citavi Team, collaborative projects (on the local network) Introduction to Citation Management Software 31

32 3. Market overview - Citavi Citavi License of the FSU Procedure: Download and install Citavi Free License key request (with FSU mail address): License key can be used to upgrade the free Citavi variant Key is valid for two computers (installation on a USB stick is also possible) Introduction to Citation Management Software 32

33 3. Market overview - Citavi Special features: Intuitive user interface, good help functions Knowledge management functions: Create and organize citations, thoughts; work scheduling Collaborative work using the team variant Introduction to Citation Management Software 33

34 3. Market overview: Zotero & Mendeley Zotero: Mendeley: Web-based citation management programs Bibliographic data and full texts are stored in the web: access from everywhere Additional local installed version (with automatic synchronization): Mendeley Desktop, Zotero Standalone. For Windows, Mac and Linux Usage is free (premium accounts offer more storage space and bigger groups for a fee) Introduction to Citation Management Software 34

35 Introduction to Citation Management Software Zotero & Mendeley - Profile

36 Introduction to Citation Management Software Zotero & Mendeley - Groups

37 Introduction to Citation Management Software Zotero & Mendeley: References

38 Introduction to Citation Management Software Zotero & Mendeley: Data entry

39 3. Zotero & Mendeley: Word processor Mendeley und Zotero offer integration with Word / Open Office / BibTeX Introduction to Citation Management Software 39

40 3. Zotero & Mendeley: Differences License: Mendeley is closed-source, bought by Elsevier last year. Citavi is open-source (-> can be modified with add-ons) Additional functions of Mendeley: Knowledge base of journal articles: Introduction to Citation Management Software 40

41 Introduction to Citation Management Software Zotero & Mendeley: Differences PDF editor with annotations Mendeleys social functions are more developed, more members

42 Introduction to Citation Management Software Zotero & Mendeley: Differences Zotero: Good for importing data from the web browser

43 Introduction to Citation Management Software Market overview: BibTeX

44 3. Market overview: BibTeX Add-on for the LaTeX word processor Integral part of the usual LaTeX installations (free, for all operating systems) Inserts citations and bibliographies into LaTeX documents BibTeX-Database as data source BibTeX cannot be used to create and organise references How to proceed: Use a citation management program and export the data as a BibTeX database Introduction to Citation Management Software 44

45 3. Market overview: BibTeX Open source programm, free For all operating systems Specialized for editing BibTeX databases Limited functionality compared to other software Introduction to Citation Management Software 45

46 Introduction to Citation Management Software Market overview: BibTeX

47 3. Market overview: Papers For Mac (Mac OS X Lion and newer) Windows version with limited functionality Cost: License 59 (student version for 34) Englisch user interface Introduction to Citation Management Software 47

48 3. Market overview: Papers Intuitive user interface Well suited to work with PDF files For mobile phones and tablets Introduction to Citation Management Software 48

49 Tips As soon as possible 1. Select a program 1. Define criteria 2. Ask other people which programs they use 3. Try out different programs 2. Define groups/structure 3. Keep your database up-to-date 4. If possible work together with other people Introduction to Citation Management Software 49

50 Introduction to Citation Management Software 50 End ThULB courses Contact: Basil Marti, ,

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