REFERENCING USING MICROSOFT OFFICE WORD 2013

Transcription

1 BELFAST METROPOLITAN COLLEGE REFERENCING USING MICROSOFT OFFICE WORD 2013 User Guide for Referencing Tutor: Teresa Conlan

2 Table of Contents Introduction... 3 Word 2013 REFERENCES Tab... 3 Why Use Word 2013 to create references?... 3 Learning Outcomes... 3 References Features within Word Use the Manage Sources to Create a Master List... 5 Inserting Citations within your Work... 6 Inserting, editing and updating Reference Table... 7 Inserting, editing and updating a Bibliography Table... 8 TUTOR: TERESA CONLAN 2

3 Introduction The Harvard Referencing System is widely accepted throughout most colleges and universities and is a fairly straightforward style to learn. The Harvard referencing system uses the author and the date of the work in the main body of the text, and then uses a reference list at the end of the assignment which contains the references cited in alphabetical order by author. Word 2013 REFERENCES Tab Please note that there are variations between different colleges and universities regarding academic Referencing. Therefore, it is strongly recommended that you use your course guidelines to ensure that you present your work in line with course requirements. Students should be provided with a referencing style guide at the start of a course. Why Use Word 2013 to create references? Each time that you create a new source, the source information is saved onto your computer, so that you can find and use the source you have created at any time or throughout various Word documents. In addition to this, you can automatically generate a Reference list and Bibliography list based on the source information that you provided for the document. Learning Outcomes Understand the functions of the REFERENCES Tab Learn how to build a library of sources Be able to Insert a Citation Know how to edit the Citation Be able to insert, edit and update a Reference table Learn how to insert, edit and update a Bibliography table TUTOR: TERESA CONLAN 3

4 References Features within Word Style: feature allows you to select a style for the citation. Use the drop down box to select the Harvard Style Referencing format. 2. Manage Sources feature allows you to create a list of sources that you can cite within your work The Bibliography feature allows you to insert both a Reference Table and a Bibliography Table at the end of your document. 3. The Insert Citation feature allows you to add a reference within the main body of your work. TUTOR: TERESA CONLAN 4

5 Use the Manage Sources to Create a Master List This section explains how to build or create a Master List of sources using the Manage Sources feature. 1: Open a Blank Word document, select the REFERENCES Tab. From the drop down arrow select the Style: Harvard - Anglia 2: Select Manage Sources - A Source Manager dialogue box appears, select the New... to enter a source 3: A Create Source dialogue box appears -tick the Show All Bibliography Fields box at the bottom right hand corner. It is compulsory to fill in all the fields indicated by a * symbol. 4: Enter the Type of Source from the drop down menu Book, Book Section and Journal Article etc. Fill in as much information as possible. TUTOR: TERESA CONLAN 5

6 Inserting Citations within your Work When you are quoting or referring to someone else s work, you must make this clear to the reader where the source came from. Failure to do so could be considered plagiarism. 1: Open your word doc. You now have created a Master List of sources make sure to select and copy over all the sources you want to appear in the Current List. 2: Within the main body of your work - move the I-beam to the quote or section that needs to be referenced. 3: Select the Insert Citation tab and from the drop down menu select the Author of the quote. 4: The author s surname and date appears if you want to edit the Citation and enter a page number. 5: Move the I-beam over the citation, a drop down arrow will appear. Select Edit Citation and enter the Pages number. TUTOR: TERESA CONLAN 6

7 Inserting, editing and updating Reference Table 1. From your Word document insert a new page break at the end of assignment. A Reference Table should appear on a page of its own. 2. Select the Bibliography tab and click on the drop down arrow. Select References to insert the table. 3. If nothing appears in your table go back to the Manage Sources, make sure to copy the sources into you Current List. 4. If you want to add, edit, or delete any of your sources, return to Manage Sources. The centre tabs allows you to make the changes to either the Master List or the Current List. 5. If you make any changes to the list - return to the References table and click on Update Citations and Bibliography. TUTOR: TERESA CONLAN 7

8 Inserting, editing and updating a Bibliography Table 1. After you have inserted the Reference table, insert another page break. The Bibliography table should also appear on a separate page at the end of an assignment. 2. To insert the Bibliography following the same steps as before. Select the Bibliography tab and click on the drop down arrow. 3. From the Built-In menu, select Bibliography. If nothing appears in your table - go back to the Manage Sources and copy the sources you want into the Current List. 4. If you want to add, edit, or delete any of your sources within the table, return to Manage Sources. The centre tabs allows you to make the changes to either the Master List or the Current List. 5. After you have made any changes return to the Bibliography table and click on Update Citations and Bibliography. TUTOR: TERESA CONLAN 8