Mundelein One World Festival Food, Drink, and Entertainment from Around the World. Sponsor Application

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1 (Office Use) DATE RECEIVED: BY: Mundelein One World Festival Food, Drink, and Entertainment from Around the World. Sponsor Application DESCRIPTION OF FESTIVAL The Fremont Public Library, the Mundelein Park & Recreation District, Mundelein Community Connection, and the Village of Mundelein (the Festival Committee) are hosting a celebration of cultures on September 21, The festival will be at the Mundelein Train Station from 12:00 p.m. (noon) to 5:00 p.m. Ample free parking is available. The event is in the early stages of planning; however, in order to progress with further event development it is essential that preliminary funding sources are identified. The event committee is in the process of reaching out to vendors and hopes to provide the following to the public: 1. Ethnically diverse food and drink from a variety of restaurants. 2. Beer and wine from around the world. 3. Music groups originating from different countries or those that play culturally specific types of music. 4. Dance groups. 5. Arts and crafts relevant to specific cultures. 6. Educational exhibits. 7. Entertainment for all ages. TYPE OF SPONSORSHIP Monetary Advertising Space Materials Other SPONSOR INFORMATION Amount: $1,000 Other (Please make checks payable to Mundelein Community Connection, Memo: Multicultural Festival.) I am interested in volunteering at the Festival. Please have a representative contact me. Business/Org. Name Name Title Address City, State, Zip Phone SPONSOR PACKAGE Sponsors will receive, at minimum, the following exposure: Web presence on each Festival Committee organization s website. Logo/name display on banners at the festival. Direct newsletter/brochure exposure by the Park District, Village, and Fremont Library to over 15,000 addresses. announcements to approximately 3,500 subscribers. Flyers and posters for the event. Newspaper advertisements. Press releases. MUNDELEIN ONE WORLD FESTIVAL COMMITTEE QUESTIONS: Contact Terry Skriba, Mundelein Community Connection, 469 N. Seymour Avenue, Mundelein, Illinois 60060, (847) Return by: July 1, 2013

2 (Office Use) DATE RECEIVED: BY: DESCRIPTION OF FESTIVAL Mundelein One World Festival The Fremont Public Library, the Mundelein Park & Recreation District, Mundelein Community Connection, and the Village of Mundelein (the Festival Committee) are hosting a celebration of cultures on September 21, The festival will be at the Mundelein Train Station from 12:00 p.m. (noon) to 5:00 p.m. Ample free parking is available. The event is in the early stages of planning; however, in order to progress with event development it is essential that vendors are identified to provide the following: 1. Ethnically diverse food and drink from a variety of restaurants. 2. Beer and wine from around the world. 3. Music groups originating from different countries or those that play culturally specific types of music. 4. Dance groups. 5. Arts and crafts relevant to specific cultures. 6. Educational exhibits. 7. Entertainment for all ages. TYPE OF VENDOR PARTICIPATION Food Music Dance Educational Arts/Crafts Games Other VENDOR INFORMATION Business/Org. Name Name Title Address City, State, Zip Phone Culture/Country DESCRIPTION (Describe below or attach what you will be providing for the event. Ex: Irish Dancers in traditional costume for 25 minute performance): Stage Electric Microphone Other: VENDOR INFORMATION Vendors should be aware of the following when committing to this event: Return Vendor Application by July 1, All food must be prepared in a commercial kitchen approved by the Lake County Health Department. All non-entertainment vendors must bring a 10-foot x 10-foot, white tent. All non-entertainment vendors must bring their own table and chairs. There is no fee for participating as a vendor in this event. Exposure for participating vendors will be on the websites of the Festival Committee organizations, newsletter articles, announcements, and social media available to the Festival Committee. All vendors must sign the attached release to participate. MUNDELEIN ONE WORLD FESTIVAL COMMITTEE QUESTIONS: Contact Terry Skriba, Mundelein Community Connection, 469 N. Seymour Avenue, Mundelein, Illinois 60060, (847) Return by: July 1, 2013.

3 MUNDELEIN ONE WORLD FESTIVAL RELEASE Please read and sign: Applicant hereby fully releases and discharges the Village of Mundelein, the Mundelein Park & Recreation District, the Fremont Public Library, Mundelein Community Connection, Metra, their officers, agents, and employees from any and all claims from injuries including death, damages or loss, which he/she or the organization or company they represent may have or which may accrue to them in connection with the Mundelein One World Festival to be held September 21, Applicant further agrees to indemnify and hold harmless and defend the Village of Mundelein, the Mundelein Park & Recreation District, the Fremont Public Library, Mundelein Community Connection, Metra, their officers, agents, and employees from any and all claims resulting from injuries, including death, damages and losses, but not limited to the general public, which may arise or may be alleged to have arisen out of, or in connection with the Mundelein One World Festival to be held on September 21, I have read the above and agree to comply with the guidelines. I understand that failure to do so may result in removal of my display and/or a bill for damages. I have also received, read, and agree to abide by the rules and guidelines stated in Mundelein One World Festival Information. Applicant s Signature Required Date Page 2 of 4

4 Background The Fremont Public Library, the Mundelein Park & Recreation District, Mundelein Community Connection, and the Village of Mundelein (the Festival Committee) are hosting a celebration of cultures using food, music, art, dance, and games. The Mundelein One World Festival will be the inaugural festival. Application Information All completed applications must be received by July 1, Selection decision notices and confirmations will be mailed by July 31, Receipt of application does not confirm acceptance in the festival. Eligibility Exhibits, vendors, and performers should further visitors understanding of a peoples way of living and may not promulgate specific religious or nationalist ideology. Selection Criteria The Festival Committee will select applicants that best represent Mundelein s cultural diversity. Decisions will be based on a completed application, entries that exemplify the traditional/ethnic arts, quality craftsmanship, and ethnicity in unique and meaningful ways. Applicants who wish to exhibit, display, sell, or provide entertainment must submit a Vendor Application describing the items to be exhibited, displayed or sold and the country/culture represented. Photos of items to be displayed, exhibited, or sold must be included with completed applications. Samples of entertainment are encouraged. The Festival Committee reserves the right to reject any application which, in the Committee s opinion, conflict with the regulations and ordinances of the Village, Mundelein Park & Recreation District, Fremont Public Library District, federal government, State, or other local entities or are considered inappropriate for this event. Exhibitors are restricted from selling any merchandise in display/information booths unless registered as a Vendor. The Festival Committee will assume no responsibility for lost, stolen, or damaged items belonging to Applicants. Booth Space Booth space is assigned by the Festival Committee on a first-come, first-serve basis, and subject to the above stated conditions. The Committee will assign one (1) booth space per application. Exhibitors will be placed in 10 x10 booth space. Vendors must supply their own 10 x 10, white tent, table, and chairs. The Festival Committee will provide larger tent areas for public seating, a stage, and electricity. No materials, water, or display boards are provided. Each vendor is responsible for their own space. Exhibitors are encouraged to make their displays as colorful as possible through the use of table covers, flags, decorations, etc. Exhibitors are also responsible for the cleanliness of their areas. Displays are to reflect the ethnic theme of the festival. Exhibitors and vendors are fully responsible for their items throughout the festival weekend. Rates and Payment Information As this is the inaugural event, there are no fees required by the Festival Committee to participate as a vendor in the 2013 event. General Rules and Regulations Applications will not be reviewed or considered unless all required information is completed and application is signed. Assignment of all booth spaces is final. The festival begins Saturday at 12:00 p.m. Vendors/Exhibitors should arrive and check-in at the information booth at least one hour (11:00 a.m.) prior to the beginning of the festival. Vendors/Exhibitors are expected to stay until close of the festival (5:00 p.m.), with the exception of staged entertainment and games. Vendors/Exhibitors are asked to checkout after the festival at the information booth. Driving or parking on the grass to set-up is strictly prohibited. Vendors/exhibitors are responsible for transporting their items into the event. Vendors will be able to drive up before and after the event, but not during. Only items listed on the submitted application may be displayed/sold at the festival. Exhibitors/vendors must provide their own tent, table, and chairs. The Festival Committee reserves the right to reject any exhibitor s/vendor s items which in the Committee s opinion conflict with Village of Mundelein, local, state, or federal ordinances and regulations and/or are considered inappropriate for this event. The Festival Committee, Village of Mundelein, Mundelein Park & Recreation District, Fremont Public Library, and Mundelein Community Connection assume no responsibility for lost, stolen, or damaged items belonging to Festival participants. Any exhibitor/vendor who is in violation of any of these stated rules and regulations may be asked to leave the festival grounds. Page 3 of 4

5 Parking Exhibitors/vendors are not allowed to drive or park vehicles on the festival grounds. Driving and parking on the grass is strictly prohibited. All vehicles must be parked in a legal parking space. Upon acceptance of the completed application and receipt of a signed contract, exhibitors, vendors and performers will be given the locations of official vendor set up/take down access and parking sites in the vicinity of the festival. General parking for the event is free. Weather As is the case with all outdoor events, inclement weather may occur. Please prepare for the possibility of such weather with the appropriate protective measures for yourself and the items that you have on display. For More Information For more information about the Mundelein One World Festival, please contact: Terry Skriba, Mundelein Community Connection at (847) , or Amanda Orenchuk, Village of Mundelein at (847) , or stop by the Village Hall located at 440 East Hawley Street, Mundelein, Illinois between the hours of 8:00 a.m. and 5:00 p.m. Page 4 of 4

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