Canfor Theatre fixed theatre 350 $63.00 $ Seminar Room 6-205/211 theatre classroom u-shape hollow square

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1 ROOM RENTAL RATES OCTOBER 2014 Page 1 of 6 CONFERENCE CENTRE Room Setup Maximum Hourly Daily Rates Rates Canfor Theatre fixed theatre 350 $63.00 $ Seminar Room 6-205/211 theatre classroom u-shape $ Seminar Room theatre classroom u-shape $17.00 $ BENTLEY CENTRE Room Setup Maximum Hourly Rates Daily Rates capacity Seminar Room theatre $17.00 $ classroom 24 u-shape Hallway 24 With food service tables theatre 100 $ classroom 80 u-shape /172 $ $ ceremony 350 $300.00

2 ROOM RENTAL RATES OCTOBER 2014 Page 2 of 6 ADMINISTRATION BUILDING Room Setup Maximum Hourly Rates Daily Rates Seminar Rooms board room 10 $12.00 $88.00 Seminar Room 1069 board room 15 $12.00 $88.00 Senate $25.00 $ Chambers +15 in the gallery Video 1030 board room 10 $28.00 Conference +$150.00/hr for video conferencing Atrium ceremony $ $ AGORA Room Setup Maximum capacity Hallway Tables 6 table + 2 chairs Small Lecture Theatres Medium Lecture Hourly Rates Daily Rates $ insurance fee if required fixed theatre 74 $23.00 $ fixed theatre 167 $35.00 $ Theatres Canfor Wintergarden theatre 60 $35.00 $ Doug Little Lounge 20 $12.00 $88.00 Main Dining Centre-MEAL PLAN 145 $10.00/card $25.00/card Upper Dining Centre-MEAL PLAN 75 TEACHING LAB BUILDING Room Setup Maximum Hourly Rate Daily Rates Seminar $17.00 $ Rooms Lecture fixed theatre 122 $35.00 $ Theatre fixed theatre 136 $35.00 $ seminar rooms and classrooms in the Teaching Lab Building cannot be reconfigured

3 ROOM RENTAL RATES OCTOBER 2014 Page 3 of 6 LIBRARY BUILDING Room Hourly rate: $17.00 Daily rate: $ Maximum Setup Room Maximum long tables and chairs Setup tablet armchairs Room Setup Maximum Video 5-1D long tables and Conference chairs Computer Lab Hourly Rates $ $150.00/hr for video conferencing Daily Rates work stations 35 $ $60.00/hr tech fee, if required $ Gathering Place theatre NOTE: classrooms in the Library Building cannot be reconfigured

4 ROOM RENTAL RATES OCTOBER 2014 Page 4 of 6 WEDDING PACKAGE Reception: Administration Atrium or Bentley Centre. $ Ceremony: Administration Atrium, Wintergarden, or Bentley Centre. $ Full Package Includes: indoor ceremony setup, dinner setup, rehearsal/setup on the day prior, photo locations, guest parking, green backdrop, green table skirting, white table linens, and planning assistance with our experienced Event Coordinators. $ Additional charges will apply for catering and audio visual services. Outdoor ceremonies may be booked in the David Douglas Botanical Garden, Rotary Pavilion, and the Agora Courtyard. An indoor location must also be reserved in case of poor weather. Rental rates will apply for both indoor and outdoor spaces. Refer to Wedding Package for more information. OUTDOOR SPACES Room Maximum Hourly Rates Daily Rates Agora Courtyard $ additional charges for setup, if required David Douglas Botanical Garden, and Rotary Pavillion $ PHOTO SESSIONS Room Agora Courtyard, David Douglas Botanical Garden, Rotary Pavillion, Bentley Centre, Wintergarden, Administration Atrium Maximum Hourly Rates $ insurance fee if required Daily Rates

5 ROOM RENTAL RATES OCTOBER 2014 Page 5 of 6 Payment Procedures Payment is accepted by cash, debit or credit card, and cheques made payable to UNBC Conference & Events Services. Payment should be submitted along with the signed Conference and Events Services Rental Agreement as follows: NON-SPECIAL EVENTS (MEETINGS / SEMINARS) Non-refundable, full payment of the room rental must be received 72hrs (3 business days) prior to the event start date. Credit card information can be used to hold the booking until an invoice is created upon the completion of the event. SPECIAL EVENTS (CONFERENCES / BANQUETS / RECEPTIONS / OTHER SPECIAL EVENTS) Non-refundable, full payment of the room rental and 50% of the anticipated additional services (e.g.: catering, A/V) must be received 30 days prior to the event start date. Remaining amount owing will be invoiced upon the completion of the event. WEDDING CEREMONIES / RECEPTIONS Non-refundable deposit of $ is due upon contract signing. Amount will be applied toward the final invoice. Non-refundable, full payment for the remaining room rental amount and 50% of the anticipated additional services (e.g.: catering, A/V) must be received 30 days prior to the event start date. Remaining amount owing will be invoiced upon completion of the event. GUEST ACCOMMODATIONS Non-refundable, full payment of the room rental and all anticipated additional services (e.g. parking) must be received 72hrs (3 business days) prior to the first reserved check-in date(s).

6 ROOM RENTAL RATES OCTOBER 2014 Page 6 of 6 Cancellations As per Section 3.0 in Appendix 1 of the Conference and Event Services Rental Agreement, cancellations made in writing by the client and/or guest may be subject to fees as follows: NON-SPECIAL EVENTS (MEETINGS / SEMINARS) received less than 72hrs (3 business days) prior to the event start date. SPECIAL EVENTS (CONFERENCES / BANQUETS / RECEPTIONS / OTHER SPECIAL EVENTS) received less than 1 month (30 days) prior to the event start date. WEDDING CEREMONIES / RECEPTIONS Deposit of $ is required upon signing the rental agreement and will not be refunded. received less than 1 month (30 days) prior to the event start date. GUEST ACCOMMODATIONS received less than 72hrs (3 business days) prior to the event start date. SET UP STYLES Theatre/Ceremony Classroom Reception Boardroom Hollow Square U-shape