FACILITY RENTALS GUIDE WEDDING AND SOCIAL EVENTS

Transcription

1 FACILITY RENTALS GUIDE WEDDING AND SOCIAL EVENTS

2 FACILITY RENTALS WOLF TRAP FOUNDATION S UNIQUE FACILITIES OFFER A SEAMLESS COMBINATION OF ACCESSIBILITY, FUNCTIONALITY, AND BEAUTY. FACILITY RENTALS AT WOLF TRAP FOUNDATION FOR THE PERFORMING ARTS The Barns at Wolf Trap, with its rustic and charming wooden façade, offers,800 square feet of interior space, perfect for wedding ceremonies and receptions, rehearsal dinners, and cocktail parties. The Center for Education at Wolf Trap features two venues: the 5,00-square-foot modern and flexible Education Hall, tailored for formal dinners, trendy weddings, and receptions before performances at The Barns; and a 100-person theatre-style Lecture Hall, well suited for presentations of all kinds. THE BARNS AT WOLF TRAP CENTER FOR EDUCATION AT WOLF TRAP 40' x 0' 40' " BAR 6' " 14' " S WO S S WO S CURTAIN 1' TELE / DATA FRONT DESK 8' ENGLISH BARN 8' x 8' WO 50' x 6' COVERED 50' x ' VESTIBULE GRAND FOYER 50' x 44' DOWN TABLE & CHAIRS TOLLEY 51' x 4' 14' 4" LOADING DOCK 0' 8' GERMAN BARN 8' x 56' EXIT 40' 4" COURTYARD 4.5' x 6.5' COAT CLOSET 49' WO OFFICE 4' x 18' BOX OFFICE MAIN ENTRANCE 7' " CONTROL LECTURE HALL 48' x 5' (INCLUDING ) 1' x 5' CORRIDOR REHEARSAL #1 REHEARSAL # LARGE MUSIC REHEARSAL PARKING LOT FIREPLACE QUAD D QUAD C QUAD A QUAD B LOWER LEVEL PER LEVEL FACILITY RENTALS AT WOLF TRAP NATIONAL PARK FOR THE PERFORMING ARTS Two outdoor tented deck facilities, the Associates Deck and the Terrace, are ideal for your next social gathering, with just less than 10,000 square feet of reception space combined. The Meadow Pavilion, nestled in the park, is a picturesque venue made for intimate functions. ASSOCIATES DECK THE MEADOW PAVILION HEAVILY WOODED 54' 50' x 40' 10' x 0' 10' x 0' STAIRS TO CHAIR & TABLE Tented ASSOCIATES HOUSE (Locked During Events) 40' x 70' GATED STAIRS MEADOW 1' x 4' UNCOVERED DECK 7' 1' 6" ROOF 19' 6" COVERED WITH A 0' x 40' TENT 1' 9' 6" PAVED DRIVEWAY (Deliveries Only) 5' STEPS 0' 6" 44' RESTS AVAILABLE AT OVATIONS RESTS AVAILABLE AT OVATIONS FACILITY RENTAL DEFINITION: RENTAL RATES INCLUDE THE USE OF THE SPACE ONLY AND DO NOT REFLECT CHARGES THAT MAY BE INCURRED FOR CATERING, EQUIPT, DÉCOR, OR LABOR. SALES TAX WILL BE APPLIED TO THE RENTAL FACILITY FEE. FOOD & BEVERAGE SERVICES: ALL FACILITY RENTALS REQUIRE THE USE OF AN APPROVED CATERING PARTNER; PLEASE REFER TO THE PREFERRED VENDOR LIST FOR FULL LISTING. CLIENTS ARE NOT PERMITTED TO BRING IN THEIR OWN FOOD, BEVERAGES, OR ALCOHOL. ALL FACILITY RENTALS REQUIRE THE USE OF WOLF TRAP FOUNDATION BAR AND BEVERAGE SERVICES. FRIDAY OR SATURDAY RENTALS OF THE BARNS AT WOLF TRAP REQUIRES A BEVERAGE MINIMUM OF $,500. CONTACT THE WOLF TRAP EVENTS OFFICE FOR BEVERAGE SERVICE OPTIONS. facilityrentals@wolftrap.org PHOTOS: A.E. LANDES PHOTOGRAPHY, HANNAH HUDSON PHOTOGRAPHY, JEN JAR PHOTOGRAPHY, JUSTIN KUNIMOTO PHOTOGRAPHY, KYLE BERGNER PHOTOGRAPHY, TRACI J. BROOKS STUDIOS

3 THE BARNS AT WOLF TRAP FOUNDATION FOR THE PERFORMING ARTS,800 square feet of historic interior space flooded with natural light Larger German Barn acoustically perfect for receptions, presentations, and performances Smaller English Barn great for cocktail receptions and intimate meetings Performance stage for entertainment Service kitchen and built-in bar Dressing room facilities 915-square-foot courtyard Dedicated coat closet ipod hookup Wireless internet access Complimentary parking 14' 4" CURTAIN LOADING DOCK 0' 8' 40' x 0' 1' 8' GERMAN BARN EXIT 40' 4" 8' x 56' COURTYARD 4.5' x 6.5' WO ENGLISH BARN COAT CLOSET 49' OFFICE 40' " BAR 8' x 8' 4' x 18' BOX OFFICE 6' " 14' " MAIN ENTRANCE 7' " RENTAL RATES FACILITY RATE SQ FT CAPACITY German Barn (Includes the English Barn and Lobby) English Barn (Includes Lobby) MONDAY-THURSDAY FRIDAY & SATURDAY SUNDAY $4,000 (0-8 hours) $6,750 (0-8 hours) $4,900 (0-8 hours),800 $,000 (0-8 hours) $5,750 (0-8 hours) $,900 (0-8 hours) 1, banquet 60 banquet 400 reception 00 reception RENTAL FEES START WITH AN 8-HOUR RENTAL PERIOD AND ASSUME HOURS FOR LOAD-IN AND SPACE SET, 4 HOURS OF TOTAL EVENT TIME, AND 1 HOUR FOR BREAKDOWN AND LOAD-OUT. NOTE: ALTERNATIVE PRICING APPLIES TO PEAK SEASONS AND HOLIDAY BOOKINGS, INCLUDING SUNDAYS ON HOLIDAY WEEKENDS. EACH ADDITIONAL HOUR, OVER 8 HOURS, IS $00. ALL BARNS RENTALS MUST CONCLUDE BY 11 PM, NOT INCLUDING BREAKDOWN TIME. RENTALS ARE SUBJECT TO AVAILABILITY AND ALL FEES ARE SUBJECT TO CHANGE UNTIL A RENTAL AGREET IS SIGNED. facilityrentals@wolftrap.org

4 CENTER FOR EDUCATION AT WOLF TRAP FOUNDATION FOR THE PERFORMING ARTS PARKING LOT VESTIBULE S WO S FRONT DESK FIREPLACE GRAND FOYER 50' x 44' QUAD D QUAD C DOWN TABLE & CHAIRS QUAD A QUAD B PER LEVEL TOLLEY 51' x 4' TELE / DATA WO S WO S CONTROL LECTURE HALL 48' x 5' (INCLUDING ) 1' x 5' 50' x 6' CORRIDOR LOWER LEVEL REHEARSAL #1 REHEARSAL # LARGE MUSIC REHEARSAL COVERED 50' x ' 5,00 square feet of carpeted interior space View of neighboring woods Large windows with shades Fireplace 10-1 foot ceilings Movable walls (can divide into four quadrants) Adjacent outdoor terrace. ipod hookup Complimentary parking LECTURE HALL 1,680 square feet with theatre-style chairs and tiered floor Stage for multimedia presentations Screen, rear projector, speakers, and ipod hookup Adjacent lower lobby for catering Wireless internet access Complimentary parking RENTAL RATES FACILITY RATE SQ FT CAPACITY MONDAY-FRIDAY BEFORE 5PM MONDAY-THURSDAY PM, SUNDAY AM/PM FRIDAY PM, SATURDAY AM/PM Lecture Hall $,000 (0-8 hours) $,500 (0-8 hours) $,000 (0-8 hours) 1, theatre Education Hall $,000 (0-8 hours) $4,000 (0-8 hours) $5,000 (0-8 hours) 5,00 50 banquet 75 reception DAY RENTALS MUST END BY 5 PM. EVENING RATE APPLIED TO EVENTS ENDING BEYOND 5 PM. EVENING AND WEEKEND RENTAL FEES START WITH AN 8-HOUR RENTAL PERIOD AND ASSUME HOURS FOR LOAD-IN AND SPACE SET, 4 HOURS OF TOTAL EVENT TIME, AND 1 HOUR FOR BREAKDOWN AND LOAD-OUT. NOTE: ALTERNATIVE PRICING APPLIES TO PEAK SEASONS AND HOLIDAY BOOKINGS, INCLUDING SUNDAYS ON HOLIDAY WEEKENDS. EACH ADDITIONAL HOUR, OVER 8 HOURS, IS $00. ALL CENTER FOR EDUCATION RENTALS MUST CONCLUDE BY 11 PM, NOT INCLUDING BREAKDOWN TIME. BANQUET TABLES = 5 ROUNDS OF 10. RECEPTION TABLES = HIGH AND LOW COCKTAIL ROUNDS. OTHER SET- OPTIONS ARE AVAILABLE. RENTALS ARE SUBJECT TO AVAILABILITY AND ALL FEES ARE SUBJECT TO CHANGE UNTIL A RENTAL AGREET IS SIGNED. facilityrentals@wolftrap.org

5 WOLF TRAP FOUNDATION FACILITIES AT WOLF TRAP NATIONAL PARK FOR THE PERFORMING ARTS ASSOCIATES DECK 4,800 square feet of tented deck space Ceiling fans View of the lower meadow and world-renowned Filene Center Complimentary parking during performances THE,890 square feet of wooden deck space,000 square feet of tented space Ceiling fans Steps from the world-renowned Filene Center Complimentary parking during performances HEAVILY WOODED 50' x 40' 54' CHAIR & TABLE Tented STAIRS TO ASSOCIATES HOUSE (Locked During Events) 40' x 70' GATED STAIRS MEADOW 1' x 4' UNCOVERED DECK 7' 1' 9' 6" PAVED DRIVEWAY (Deliveries Only) 5' STEPS 0' 6" 44' RESTS AVAILABLE AT OVATIONS RESTS AVAILABLE AT OVATIONS MEADOW PAVILION 1,95 square feet of tented deck space 1,00 square feet of patio space (tent required) Secluded in serene meadow Steps from the world-renowned Filene Center Complimentary parking during performances 10' x 0' 10' x 0' 1' 6" ROOF 19' 6" COVERED WITH A 0' x 40' TENT RENTAL RATES FACILITY RATE SQUARE FEET CAPACITY Associates Deck $,50 per day 4, banquet The Terrace $,000 per day, banquet Meadow Pavilion $,000 per day,15 70 banquet* ALL SET- CAPACITIES INCLUDE ACCOMMODATION UNDER COVERED AREAS ONLY. OTHER SET- OPTIONS ARE AVAILABLE; PLEASE INQUIRE FOR CAPACITIES. *TENTING IS REQUIRED. PLEASE INQUIRE FOR PRICES. THE ASSOCIATES DECK, THE, AND THE MEADOW PAVILION ARE RENTED ONLY IN ASSOCIATION WITH A SUMMER FILENE CENTER PERFORMANCE. PERFORMANCE TICKETS MAY BE PURCHASED THROUGH THE GRO SALES OFFICE AT GROSALES@WOLFTRAP.ORG OR EVENTS MAY BEGIN NO EARLIER THAN HOURS PRIOR TO SHOWTIME AND MUST CONCLUDE BY THE START OF THE PERFORMANCE. ALL EVENT ATTENDEES MUST HAVE TICKETS FOR THE PERFORMANCE AT WOLF TRAP S FILENE CENTER. PLEASE NOTE: FOR GROS THAT WISH TO HAVE A FORMAL CATERED PRE-PERFORMANCE RECEPTION, PLEASE CONTACT THE EVENTS OFFICE TO RENT A FOUNDATION FACILITY AT WOLF TRAP NATIONAL PARK FOR THE PERFORMING ARTS. facilityrentals@wolftrap.org

6 APPROVED CATERERS We require the use of an approved caterer at Wolf Trap facilities. Amphora Catering Angela Cholakis amphoracatering.com Occasions Caterers Christine Cadima occasionscaterers.com Spilled Milk Catering Amit Gulati spilledmilkcatering.com Windows Catering Company Chris Dunn catering.com Design Cuisine Jenn Lynch designcuisine.com Purple Onion Catering Joanie Rylander purpleonioncatering.com Susan Gage Caterers Daniela Ricci susangage.com Main Event Caterers Courtney Porter ext.88 maineventcaterers.com RSVP Catering Maura Ward rsvpcatering.com Well Dunn Catering Rhiannon Swanson welldunn.com PREFERRED VENDORS Although not required, we encourage you to consider these professionals to support your event. AUDIO/VISUAL Advance Concepts, Inc. Rebecca Draznin advanceconcepts.com HOTEL Hilton McLean Tysons Corner Lane Hartley hiltonmclean.com TRANSPORTATION Reston Limousine Daniel Oh Ext. 507 restonlimo.com SPECIALTY EQUIPT & DECOR Select Event Group Haley Durbin selecteventgroup.com ENTERTAINT Olivera Music Entertainment Kevin Olivera oliveramusic.com FLORALS Karin s Florist Kevin Shay kevin@karinsflorist.com karinsflorist.com DÉCOR Social Supply Jessica Marie jessica@socialsupplyevents.com socialsupplyevents.com