A WORLD OF POSSIBILITY EVENT PLANNING GUIDE
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1 A WORLD OF POSSIBILITY EVENT PLANNING GUIDE
2 CONTENTS ABOUT THE FLEET CONTACT GALLERY SPACES THEATER SPACES MEETING ROOMS VENDORS 1875 El Prado San Diego, CA (619) fleetscience.org Follow us
3 ABOUT THE FLEET For incredible events that will inspire and entertain your guests, select the Fleet Science Center! This is no ordinary venue. Here, you can have a cocktail next to a six-and-a-half-foot tornado. Travel through the universe in the world s first IMAX Dome Theater. Share secrets from 20 feet away with the help of our popular Whisper Dishes. Located just minutes from downtown, the Fleet Science Center offers over 50,000 square feet of dynamic exhibit and event space for your next gathering. Whether you host a corporate meeting, a holiday party or a private film screening, your guests will be delighted by our interactive science exhibits and our beautiful Balboa Park location. All Fleet events include: An on-site Event Coordinator to assist with planning Complimentary parking Free wi-fi Flexible room configuration to suit large or small groups Professional staff to do set up and break down MEETING IN THE GREEN: CHOOSING SUSTAINABLE EVENT VENUES When choosing an event venue, there are a number of factors that will greatly influence your success in greening the event. You can enhance your ability to have a green meeting early on when choosing a venue like the Fleet Science Center (the Fleet). The Fleet has received Leadership in Energy and Environmental Design (LEED ) Silver Certification for Existing Buildings: Operations and Maintenance in May of The process to achieve LEED certification took many steps to proactively green both visitors spaces, behind-the-scenes work areas and our venue areas. In fact, thanks to new technologies and energysaving strategies, the Fleet now consumes less energy today than it did prior to the 1998 expansion, which doubled the size of the facility. The LEED Green Building Rating System is the nationally accepted benchmark for the design, construction and operation of high-performance green buildings. LEED and related logo is a trademark owned by the U.S. Green Building Council and is used by permission. BUSINESS EVENTS: Meetings and Seminars Presentations Holiday Parties Awards Ceremonies Networking Events Client Appreciation Celebrations Galas PERSONAL EVENTS: Birthday Parties Marriage Proposals Bar/Bat Mitzvahs Quinceañeras Anniversary Celebrations Proms and Homecoming Dances Parent and Family Weekends And so much more! From sophisticated splendor to casual fun, the Fleet Science Center offers a world of possibilities. And holding your event at the Fleet Science Center supports our nonprofit mission of inspiring exploration and discovery through science to create a better world. Come take a tour, and let s talk about making your next event a success! FLEET SCIENCE CENTER PAGE 4 PAGE 5 FLEET SCIENCE CENTER
4 CONTACT Special Events Department (619) The Science of Booking Your Event The Fleet is available 365 days a year to host special events. Our venue is in high demand. We recommend that you secure a date as soon as you know when your special event is going to take place. Next, plan your site visit by contacting our talented team in the Special Events Department at (619) or via at specialevents@rhfleet.org. Then, let the planning begin! FLEET SCIENCE CENTER PAGE 6 PAGE 7 FLEET SCIENCE CENTER
5 GALLERY SPACES No matter how large or small your event may be, our team will help you create an extraordinary celebration. After all... we have special events down to a science! THE FULL FLEET EXPERIENCE When you want it all, only the Full Fleet Experience will do. Use the entire museum for your special event Up to 1,000 guests Over 25,000 square feet Interactive exhibits aplenty For added impact in a dramatic space, add a private film screening or presentation in our Heikoff Dome Theater Cost: $5,500 for a four-hour rental FLEET SCIENCE CENTER PAGE 8 PAGE 9 FLEET SCIENCE CENTER
6 DOWNSTAIRS AT THE FLEET The first floor Main Exhibit Gallery offers a large, open space with high ceilings. Up to 750 guests Over 14,000 square feet Includes dozens of interactive exhibits Cost: $4,500 for a four-hour rental UPSTAIRS AT THE FLEET The upstairs space provides a large rotunda and extended mezzanine space that wraps above the Main Exhibit Gallery. Up to 350 guests Over 12,000 square feet Multiple interactive exhibits Cost: $3,500 for a four-hour rental OUTSIDE THE FLEET The patio right outside the Fleet will give your guests an opportunity to enjoy San Diego s beauty. Up to 450 guests Over 6,000 square feet Views of the iconic Bea Evenson Fountain and Balboa Park Cost: $1,000 for a four-hour rental PAGE 11 FLEET SCIENCE CENTER
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8 THEATER SPACES THE HEIKOFF GIANT DOME THEATER The world s first, and Southern California s only, giant IMAX Dome screen is a breathtaking space for presentations, lectures and film screenings, and even marriage proposals, under the planetarium stars. Select films from our library or run your own video or presentation Up to 274 guests Stage and spotlight Wireless microphones and lavalieres 16,000-watt sound system Concession stand available for rental Cost: $750 per hour, two hours minimum THEATER LOBBY Add a pre- or post-film reception to your theater experience. An expansive space with high ceilings adjacent to the theater A selection of interactive exhibits Up to 400 guests Cost: $1,500 for a four-hour rental FLEET SCIENCE CENTER PAGE 14 PAGE 15 FLEET SCIENCE CENTER
9 MEETING ROOMS THE WILLIAM & GRAYSON BOEHM COMMUNITY FORUM Our largest meeting room 150 guests 2,200 square feet State-of-the-art audiovisual system Stage and podium Cost: $250 per hour, two hours minimum THE BOARDROOM Perfect for a mid-sized meeting 25 guests 608 square feet Flexible table space for one group or breakout groups Projector and screen Cost: $150 per hour, two hours minimum THE GRAYSON BOEHM LECTURE HALL A classic lecture hall with permanent theater seating 120 guests 1,528 square feet Projector, screen, podium, microphones Cost: $200 per hour, two hours minimum CONFERENCE ROOM Great for a small meeting 10 guests 276 square feet One large table and 10 rolling chairs Extra-large monitor for computer presentations Cost: $100 per hour, two hours minimum FLEET SCIENCE CENTER PAGE 16 PAGE 17 FLEET SCIENCE CENTER
10 VENDORS EQUIPMENT AND RENTALS The Fleet offers, for an additional fee, tables, chairs, linens, easels, staging and a dance floor. Audio-visual equipment is available in each meeting room. For more advanced event production needs, please contact the Special Events Department. Raphael s Party Rentals Steve Jurf (858) steve@raphaels.com PREFERRED CATERERS The following is a list of preferred caterers for the Fleet Science Center. These caterers have food service experience in a museum environment. We are confident that their high standards will meet all of your requirements. Continental Catering (619) info@continentalcatering.com Craveology (619) specialevents@rhfleet.org Creative Catering & Events Kathryn Elias (619) kathryn@sdcreativecatering.com Feast On This Catering & Memorable Events Matthew Baker (858) matthew@feastonthis.com The French Gourmet Michel Malecot (858) x325 catering@thefrenchgourmet.com The Wild Thyme Co. (858) info@thewildthymecompany.com Exclusive Beverage Service BarWorks Catered Beverage Services Carol Griswold (858) carol@barworkscatering.com FLEET SCIENCE CENTER PAGE 18 PAGE 19 FLEET SCIENCE CENTER
11 San Diego Trust Creative Catering, You Should Too! weddings company picnics family reunions birthday bbq s Contact us for a free consult for your special event sdcreativecatering.com 2.35 x Handcrafted Fare. Extraordinary Fleet Events. TheWildThymeCompany.com
12 ELEVATOR ELEVATOR WOMEN BUILDING MAP BARWORKS Ground Floor Not to scale Outside the Fleet Craveology Entry Rotunda Ticketing 1,530 ft 2 IMAX Dome Theater 4,500 ft 2 IMAX Queuing Theater Lobby 4,470 ft 2 North Star Science Store AED Catered Beverage Service Complete bar service for any event From Beer and Wine to Top Shelf Spirits Let the professionals do the work for you! (858) Grayson Boehm Lecture Hall 1,528 ft 2 WOMEN MEN FREIGHT ELEVATOR Main Gallery 6,700 ft 2 WOMEN ELEVATOR MEN WOMEN MEN Business Entry William & Grayson Boehm Community Forum 2,200 ft 2 delicious Second Floor Not to scale Prado Gallery 2,100 ft 2 Open to Below Open to Below Open to Below Mezzanine 4,515 ft 2 Board Room ELEVATOR 608 ft 2 WOMEN fresh MEN FREIGHT ELEVATOR MEN Discovery Gallery 2,800 ft 2 Rotunda Gallery 2,200 ft 2 Conferenc e Room 276 ft 2
13 PROUD MEMBERS OF:
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