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1 Virg ginia RV Show Marc ch 10-12, 2017 Hampton Roads Convention Center Hampton, VA EX XHIBITOR KIT

2 Exhibitor Fast Facts Below are the answers to a few "frequently asked questions:" When is final payment due for exhibit space? Final payment is due prior to show opening. All balances on accounts must be paid in full before exhibitors will be allowed to enter or set up in the exhibit hall-no EXCEPTIONS. Show Hours: Friday: Saturday: Sunday: Noon 8pm 10am 7pm 11am 5pm Am I allowed to share a booth with another exhibitor? No. Booth sharing is absolutely not allowed. Is there free parking? Yes. Parking is free. What comes with my exhibit space? Each space is designated with pipe/drapee (4 high side rails, 8 high backdrop). Tables, chairs, etc. are available through the show decorator for an additional charge. May I bring my own tables and chairs? Yes. No additional charge will apply. Do I need to present my Punch Card for the duration of the show? Yes. Each exhibitor MUST present their Punch Card credentialss in order to be admitted on the show floor. These are non-transferable and no one will be admitted onto the show floor without proper credentials. Do I need to charge sales tax on purchases made at the show? Yes. Appropriate sales tax must be charged on items sold duringg the show. We appreciate your support of this year's show. Please remember that this iss a family show and all exhibitors should reflect this in their displays. 2

3 EXHIBITORS TIMELINE January 9 February 7 February 17 Final balance due for exhibit spacee Cutoff for room reservations at area hotels Exhibitor Admission Form due to show office February 24 February 27 March 9 March 10 Phone and electrical order forms due to HRCCC Display rentals must be placed to Exhibits, Inc. Move-in begins Show Opens at noon Dealer/Bulk Questions: Please contact Anthony Tedesco at or Booth Exhibitor Questions: Please contactt Marybeth Tedesco at or 3

4 BOOTH MOVE-IN: Booth move-in will be from 10am to 5pm on Thursday March 9. It will begin again on Friday March 100 from 8am 10am. All displays must be set up by 10am on Friday February 10. ALLL ITEMS MUST BE HAND CARRIEDD FRIDAY MORNING. Driving into the building is NOT allowed Friday morning. DEALER MOVE-IN: You can stage and store units starting on Monday, March 6 at the Hampton Roads Convention Center. You are strongly encouraged to stage your units in advance of your move-in time. Your individual move-in time will be ed to you. Please make sure you have keys and drivers for all vehicles so you can accomplish your entire move- to in at the scheduledd time. Keys to all motorized vehicles on display in the show must be left with Show Management allow inspection by Fire Officials. NO vehicles for moving will be permitted in thee building on Friday, March 10. MOVE-OUT: Sunday, March EXCEPTIONS 12 from 5pm to 9pm. All displays must be removed by 9pm Sunday, March 12. NO INSURANCE: Update your risk, comprehensive and general liability insurance to cover your vehicles and employees during move-in, the show and move-out. GS Events and the Hampton Roads Convention Center WILL NOT BE responsible for loss or damage of any property. LODGING: Holiday Inn Express 1813 W. Mercury Blvd. Hampton, VA Phone: Fax: Reserve your room under the Virginia RV Show room block for a rate off $89 plus tax. Cutoff for discounted rate is February 7, 2017 and is based on availability. Book early! ELECTRIC SERVICE: If any electrical outlets are needed, service is provided by Hampton Roads Conventionn Center. An orderr form service is attached. You must provide your own power cords. Multiple units can be plugged into one outlet. To receive the advance order price, HRCC must receive your completed order form and payment by February 24. PHONE SERVICE: Phone service is available through Hampton Roads Conventionn Center. An order form is enclosed. Too receive the advance order price, HRCC must receive your completed order form and payment by February 24. PUNCH CARDS: Please see the Exhibitor Admission Form in this kit for the amount of allocated Exhibitor Punch Cards. Punch cards are issued at the show. These are used for exhibitors to gainn admission to the show, but are not needed for set-up. Because we use punch cards in lieu of name badges, we suggest you wear your company name badge at the show. BANNERS: If you need to hang any banners from the ceiling, you mustt contract through the HRCC for rigging. A form is enclosed. To receive the advance order price, HRCC must receive your completed order form and payment by February 29. RENTAL OF DISPLAY ACCESSORIES: Attached is a rental order form for Exhibits, Inc. They are the official supplier of draped and undraped tables, carpet, additional backdrops, etc. Each booth is supplied with an 8 foot backdrop and 4 foot side rails at no charge. Tables and chairs are not included in your exhibitor fees. Use the attached form to order any of these items. You must return your order form and payment to Exhibits by March 7 to receive the advance discount prices. You can contact Exhibits at GENERAL EXHIBIT GUIDELINES: Each vehicle fuel tank must have a locking cap, locking compartment door or must be taped. Batteries must be disconnected during show hours. Fuel tanks can have no more than ¼ capacity. No engine can be run during the show. All LP gas tanks must be removedd from vehicles. Any built-in tanks that cannot be removed must be empty. These will be inspected by the Fire Marshal. All decorative material is to be flame retardant in a manner satisfactory to the Fire Marshal. The Fire Marshal will inspectt the exhibits prior to the opening and at other times during the show. 4

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6 EXHIBITOR ADMISSION FORM In order to expedite admission to the show for exhibitors, we will be using PUNCH CARDS. Here is how the program works: 1) Each 10 x 10 exhibitor will be provided 6 cards 2) For each additional 10 x 10 space (i.e. 10x20, 10x30, etc.), exhibitors will receive an additional 2 cards (see breakout below): sq. ft. : 8 cards sq. ft.: 14 cards sq. ft. : 10 cards sq. ft.: 16 cards sq. ft. : 12 cards Note: The maximum cards an exhibitor will receive are 16. If youu need more cards than your allotment, you may buy additional cards for $ each or purchase a $5.00 one-day discount ticket. Punch Cards are good for all days of the show. 3) Punch Cards and one-day discount tickets will be available for pick-up/purchase at the Show Office during move-to leave the in and show hours. 4) Exhibitors must sign their Punch Cards. Cards cannot be transferred to others. If an exhibitor plans show during the day, they must have their hand stamped at thee door. 5) Punch Cards are punched one time only each day at the show entrance. If an exhibitor comes to the show without the punch card, they can either purchase another card or buy a one-day discount ticket to the show. Cards are non-- transferrable. To purchase additional cards/discount tickets please fill out the form below: Company Name: Contact Name: Number of additional Punch $10.00 each Total: Number of one-day discount each Total: **Credit Card Payment Options** * Visa MasterCard Discover American Express Credit Card #: Exp. Date: Name on Card: (please print) Signature: PLEASE NOTE: Punch Cards are to be used only by personnel working the exhibit. Misuse will jeopardizee participationn in future shows. To purchase additional Punch Cards, please fax this form to no later than February 27,

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ia RV Show Order Form Electrical/Phone Insurance Wallet Cards Complimenta ary Tickets Lodging February 29 HRCC Rental Questions?

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