Cast & Crew Parent Meeting

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1 Cast & Crew Parent Meeting Our mission is to educate and enrich the lives of children and families through the magic of community theatre. Wylie Acting Group a 501(c)3 nonprofit organization

2 MNiM Production Team Directors Tiffany Harrod & Nancy Whitney Choreographer Amanda Sturgeon Vocal Director Kelly Hargrove Production Manager Michelle Smith Filled Roles Stage Manager Jason Sturgeon Costumes Melissa Irvin Makeup & Hair Sandra Shaw Tech Manager Ken Irvin Props Manager Melanie Barton Set Construction Dan Thatcher & Denver Jones

3 MNiM Production Team, cont Concessions Manager Kristina Murphy Green Room Manager Marc Taylor Cast Party Coordinator - TBD Start Board Manager Amanda Lanan Photographer Dina Ridenour Lobby Decorator Madalyn Gregory

4 MNiM Communications Facebook Group Weekly Production Manager communication Remind Text notifications Rehearsal reminders Production reminders Last minute rehearsal time changes

5 MNiM Remind Sign Up Info MNiM Cast to 81010, OR MNiM Crew to 81010, OR **You do NOT have to download the app to get these messages, but it is free.**

6 Rehearsals Call time means to be in place and ready to work All weekday rehearsals 6:30pm 8:30pm Saturdays split rehearsals 9:00am 12:00pm 12:30pm 2:30pm longer Saturdays on Costume parade & Tech Dress Rehearsal awareness: Bring script, pencil, highlighter, water bottle, and snack Any changes will be announced in the weekly Production

7 Rehearsals cont Sign-In Policy Parents/Guardians/Adults must sign in the child at the box office for every rehearsal Leave cell # where you can be reached that day/evening No curbside drop off Cast/Crew should stay on WAG property and in view of production leaders Pre-arrange pick-up transportation Arrive 5 minutes before end-time for prompt pickup Your child s safety is our primary concern

8 Rehearsals cont Two-deep leadership Production team or WAG Board members Rehearsal schedule reminders or changes will be communicated weekly Additional reminders will be sent via Remind 101 Please notify the Production Manager ASAP of any change in schedule conflicts Contact the Production Manager with questions, concerns, notification of late arrival, or last minute absence due to illness/emergency Michelle Smith (214) ;

9 Important Rehearsal Dates Saturday 1/20 Costume Preview day Saturday 1/27 Costume Parade Mandatory rehearsals start Starting Tuesday 1/30 all rehearsals are mandatory Starting on 2/3, every Saturday rehearsal end time is extended to 4:30pm Starting 2/6, all weekday rehearsals end time is extended to 9:00pm

10 Production Registration Link to production registration site will be posted to the Facebook group, ed, and sent via Remind soon! Registration includes Production Order items Accolade ads ($$) Show t-shirts, Crew Shirts, show posters, etc. ($$) The child s name on the registration will appear on the show t-shirt. Be sure it s correct! If you have two children in the show, only one registration is required Registration must be complete by Tuesday, January 9 th A separate will be sent to request bio s for the playbill

11 Costumes Costumes primarily provided by actors Refer to the costume mistress guide and to her for ideas Evaluate character and how they might dress For specialized costumes review plan with costume WAG has in costume closet it can be used. If WAG will make will request material costs only Black jazz shoes are required Please let the Production Manager know if you need shoes

12 Costumes cont Costume Guidelines Costumes will be stored at WAG Always return to costumes to proper location / check them in Remove costumes carefully Actors should ask green room adults for assistance, if needed Only clear liquids and clean foods while in or around costumes Maintain controlled behavior while in costume to prevent damage Volunteers will help manage costumes

13 Make-up & Hair Hair will be actors responsibly and approved by Directors during costume preview and costume parade If assistance is needed with hair styling/prep, please let us know Apply foundation before arrival Eat before call time Go to make-up room at call time ONLY Stay in Green room until call time, or after make-up Please have a bag labeled with Actor s Name for combs, brushes, mascara or personal makeup items. Don t forget to wear and bring deodorant. Avoid sharing any personal items with fellow actors

14 Crew Stage Manager will set up a separate meeting for Crew Crew timelines for attending rehearsals will depend on set and props Crew expected to wear Black pants WAG Crew or black shirts Non-slip shoes (black preferred) Crew will attend on Mandatory rehearsals

15 Props Prop Donations Some minor prop items may be needed which will be requested through Production Manager communications Props Guidelines Only Crew should handle most props Actors only use props assigned to your role Handle props with care Use them only for what they are intended Put props back where they belong

16 Front of House Every child will get ONE comp ticket Ticket pricing Advanced: $11 Adult, $9 Child Regular: $12 Adult, $10 Child Ticket sales begin January 3 rd Last day for discounted Ticket Prices: February 14 th Online sales on the Friday of each production week Volunteers are needed for box office, usher, and lobby & theater clean-up Look for an online sign-up request to come via

17 Concessions Large part of our fundraising proceeds $20 donation per Actor & Crew/Make-up member $50 Family maximum Volunteers are needed to work during performances Look for an online sign-up request to come via

18 Star Board Small Fund raiser / Big morale booster Volunteers are welcome! Stars are $.50 until tech week Stars $1 During Tech & Shows

19 Cast Party Tuesday, March 6 th 6:30pm WAG Cast recognition Dessert & Drinks Potluck Look for an online sign-up request to come via Parents are invited to join the fun!

20 Dollars & Sense Costume Costs Item Cost Materials only if needed Concession Stocking $20 Minimum Total (per actor) $20 Extra Optional Costs / Production orders Show T-Shirt Playbill accolade ad, other production orders First rehearsal dessert/drink donation Show tickets Stars, Flowers, Concessions, Souvenirs Director s gift donation Cast party dessert/drink donation

21 Patience is a virtue Payment for production orders and concession Stocking are due Feb 10 th Payment plans are available Contact Production Manager for details Earn WAG Dollars! Exchange services for WAG Dollars Can be used for any WAG expense Contact Production Manager for details Scholarships / Sponsorships Donations accepted Contact Production Manager for details

22 Friends of WAG Reserved seats (10 per production) Complimentary Ad Size varies by level Playbill recognition Higher levels get better benefits! Bigger ad space Car decal WAG Shirt Free tickets Season passes Sign up online! FOW Membership Benefits

23 Green Room Green Room Training is now a mandatory requirement for a minimum of one family member per acting family. Green Room Guidelines for Actors Be respectful of cast-mates, volunteers, & yourself Be on time, prepared, and focused Maintain a positive and respectful attitude Treat others like you want to be treated Clean up after yourself Wear deodorant!!! Remember we are a family!

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