Songs of Praise: Gospel Choir of the Year 2016 Terms and conditions

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1 Songs of Praise: Gospel Choir of the Year 2016 Terms and conditions Who May Enter 1. Entries are invited from amateur gospel choirs. An amateur gospel choir is defined as one that rehearses frequently and in which the majority of members do not receive professional fees for singing, on a regular basis. Choir members primary source of income must not be from singing in a gospel choir. Choirs should not have any commercially available recordings distributed by a major record label and they should not have had music released in any of the official commercial charts (this includes the UK Christian and Gospel chart). The BBC s decision regarding the definition of amateur will be final. If you are in any doubt about your choir s amateur status, please contact us for clarification before entering the competition. songsofpraise@bbc.co.uk. 2. Choirs should consist of singers who are aged 19 years and above - as of 1st January The maximum number of choir members is 40; we cannot accept entries from choirs that exceed this number due to staging restrictions. 4. Choirs should not include any members who are BBC staff, or closely related to a member of BBC staff, or anyone connected to this competition. How to Enter 5. Initial entry to the competition will entail submission of a recording on CD or MP3 of two gospel songs with keyboard accompaniment ONLY (or unaccompanied/a cappella) of: A gospel song from the supplied list (see pages 3 and 4 of this document). A gospel song of your choice based on the Christian faith. Each song must not be longer than 3 MINUTES. Please keep any musical introduction to a minimum. 6. The Musical Director/Choir Director or equivalent - can be an amateur or professional. 7. If a choir chooses to commission arrangements, or to employ a professional musical director, any costs incurred must be met by the choir not the BBC. 8. A completed official entry form must accompany the initial entry recordings on CD or MP3. The names of all the choir members must be submitted with the entry form. 9. The entry CD or MP3 must be clearly marked with the named contact for the choir with their telephone number (this is usually the Choir Director/Music Director). Please also mark on the CD or MP3 the duration of each track. The entry CD or MP3 must contain only the performances being submitted for this competition. *See Sound Recording Guidelines at the bottom of these terms and conditions. 10. The BBC will only ever use personal details for the purposes of administering this competition. Please see the Privacy Policy: The named contact will be responsible for obtaining all permissions necessary from the choir members participating before entering the competition. Proof of relevant consents may be requested. 12. CDs are not returnable, so please remember to keep a copy. 13. The address and to send the CD s/mp3 s and completed application form is overleaf. The closing date for entries to be received by the BBC is Friday 15 th April at the latest. Progression to the Televised Finals 14. A small panel of BBC appointed judges will listen to the quality and style of the singing as demonstrated by the performances on the CD or MP3 (but will not be judging the technical quality of the recording see Sound Recording Guidelines ) before selecting six choirs to go forward to the finals (the televised part of the competition). Once a choir has been notified that they have made it into the finals, they will be required to send the musical arrangements or a copy of the manuscript of the submitted entries to the Songs of Praise production office (address overleaf). 15. The judges will be selecting choirs throughout the competition using the following criteria: Technical ability: tuning, diction, voice quality, balance, ensemble, dynamics of gospel

2 sound. Musical expression: musicality (rhythm/melody), communication, phrasing, passion, energy, commitment, and interpretation of the text. 16. Those choirs chosen for the finals will be informed in late April or early May After which, the BBC will visit each choir to film a rehearsal, and to conduct a gospel workshop/master class with an expert gospel singing coach. 17. The competition finals will be held on Saturday 9 th July 2016 at the Hackney Empire in London and will be filmed for BBC Television. 18. The two gospel songs per choir performed in the television finals of the competition will be confirmed by the BBC, as it may be necessary for finalists to make adjustments or even change their competition entries e.g. if other choirs are submitting the same song(s). 19 For choirs selected to take part in the finals, we will provide a keyboard only - no other instruments will be considered. Please note: we will not provide or pay for accompanists. The BBC will produce and pay for a professional backing track for one of the two pieces for the televised finals. In order to maintain a level playing field for all the choirs, we will not consider finalists producing, or having produced, their own backing track. Choirs can also sing one of their two songs unaccompanied/a cappella rather than with a keyboard if they prefer. 20. As part of the final, one choir will be selected as overall winner. The others will be finalists. In the event of the judges not being able to reach a decision, the chair of the judges will have the final say as to which choir will be the winner. 21. The title of Songs of Praise Gospel Choir 2016 is held for one year only. The winning choir and finalists will be eligible to re-enter the competition the following year if the competition takes place again. 22. The rules of this competition are compliant with the BBC s current code of conduct, which is available at: 2-competitions. Entry for the competition implies acceptance of the present rules without possibility of the right of recourse. The decision of the judges is final, without appeal, and no subsequent correspondence on their decisions will be entered into. In case of any dispute concerning nominations, matters of eligibility, or interpretation of these rules, the decision of the BBC shall be final. Additional Information 23. Choirs who make it through to the televised finals will be required to sign a BBC All Rights Contract. If for any reason you are unhappy to grant all rights, in all media, for free, and in perpetuity to your contribution towards the programmes, you should not enter the competition. 24. Entries must not infringe the rights of any other party. The BBC accepts no liability if entrants ignore these rules and entrants agree to fully indemnify the BBC against any claims by any third party arising from any breach of these rules. 25. Entrants must agree to take part in any post-competition publicity, if required. 26. The BBC reserves the right to replace choirs whose entry (or any of its members) breaches any of these Terms & Conditions or for any other reason beyond its control. 27. The BBC reserves the right to extend the deadline for entries or to cancel this competition or amend these terms and conditions at any stage, if, in its opinion, entries do not reach the required standard, or if deemed necessary in its opinion and if circumstances arise outside its control. 28. The BBC, its sub-contractors, subsidiaries and/or agencies cannot accept any responsibility whatsoever for any technical failure or malfunction or any other problem with any server, internet access, postal system or otherwise which may result in any entry being lost or not properly registered or recorded. Proof of sending is not proof of receipt. 29. A small contribution (up to a maximum of 250) is available to choirs travelling from outside Greater London to assist with travel costs to the recording of the finals. No other expenses incurred by the choirs in entering the competition or taking part in the finals will be covered by the BBC. 30. The Terms & Conditions are governed by the laws of England and Wales.

3 I have read the above rules and regulations and agree to adhere to them. Name: Position: Signature: If you do not wish Songs of Praise to keep your contact details for use after this year s competition, tick here Entries should be clearly labeled and mailed to arrive no later than Friday 15 th April Post to: Songs of Praise GCOTY 16 First Floor, Dock House, MediaCityUK, Salford M50 2LH songsofpraise@bbc.co.uk For further information, please visit: GOSPEL SONG CHOICE LIST Please select one song from this list (in addition to a gospel song of your choice, based on the Christian faith). Abide With Me Amazing Grace Back In The Fold Blessed Assurance Count Your Blessings Deep River Down By The Riverside Down To The River To Pray Every Time I Feel The Spirit Glory, Glory, Hallelujah Go Down, Moses Go Tell It On The Mountain He s Got The Whole World In His Hands Here I Am To Worship His Eye On The Sparrow I Want Jesus To Walk With Me I ll Fly Away Jesus Is The Answer Jesus Loves Me Joshua Fought The Battle Of Jericho Kumbyah

4 Leaning On The Everlasting Arms Love Lifted Me Mary Don t You Weep Nobody Knows The Trouble I ve Seen Nothing But The Blood Of Jesus Oh Happy Day One Day Peace In The Valley Praise The Lord Precious Lord, Take My Hand Shackles (Praise You) Shout To The Lord Soon And Very Soon Standing In The Need Of Prayer (It s Me O Lord) Steal Away Swing Low, Sweet Chariot The Blood Will Never Loose Its Power The Old Rugged Cross This Little Light Of Mine Total Praise Wade In The Water We Shall Overcome What A Friend We Have In Jesus What A Mighty God We Serve When The Saints Go Marching In Why We Sing You ll Never Walk Alone FREQUENTLY ASKED QUESTIONS Is there any prize money? No. A trophy is awarded to the winning choir. Will you pay for any expenses for travel or accommodation for the televised finals? A small contribution (up to a maximum of 250) is available to choirs travelling from outside Greater London to help with travel costs. The BBC will not pay for accommodation for the televised finals. Are any refreshments provided for the choirs at the televised finals? Yes, light refreshments are available. Can we add other instrumentation to the entry songs? No, keyboard instrumentation only. Who selects choirs to go through to the televised finals? Expert judges from the gospel music community select which choirs go through to the televised finals. Who are the celebrity judges at the televised finals? Celebrity judges will be revealed nearer the time. Can we bring guests along on the day of the televised finals? No, but guests can come to the recording in the evening subject to space being available. When will the programmes be broadcast?

5 In the autumn of 2016, on BBC One. The exact times are to be announced. What should we wear? If the choir has a specific outfit for performance purposes then this should be appropriate. Failing that, watch clips from last year's competition to see what works well for television. Spare flat shoes are required for backstage. Will we use microphones at the televised finals? Yes. We will demonstrate the correct technique for using microphones at the aforementioned workshop if your choir gets selected for the finals. What is the best way to record the choir singing for the application process? Please see Sound Recording Guidelines at the end of this document. How long does the recording of the finals last? Recording the two programmes that comprise the finals takes between approximately The programmes will be recorded on Saturday 9th July at the Hackney Empire in London. Are there any childcare facilities at the finals? No, there aren't any childcare facilities at the venue. Can we bring our children to be in the audience of the finals? Yes subject to a minimum age of 2 years and above, and seats being available. We may have to ask sections of the audience to move seats for technical reasons. Our recording is over 3 minutes by a couple of seconds. Is this okay? No, 3 minutes is the maximum length for a recording. Can we do a medley of songs as a 3-minute item? Yes, as long as the songs abide by the terms and conditions i.e. they are from the list of gospel songs provided, or are based on the Christian faith. Can we enter an original composition as one of our items? Yes, but only as your second song, and as long the song abides by the terms and conditions and is based on the Christian faith. Why can t we produce our own backing track if we get through to the finals? We insist on producing each choir s backing track as it provides a fair system for all choirs. The backing tracks are produced by the same professional gospel music producer under guidance and instruction from each of the choir directors. SOUND RECORDING GUIDELINES Whilst your gospel choir will not be judged on the production quality of the recording, it is vital to get the best recording of your choir in order to paint an accurate picture of how you really sound. For example, your choir may be well balanced but if the recording equipment is not appropriately placed, it may pick up more of one part (or even individual voices), which will make your choir sound unbalanced on the recording. Remember, the recording is the only reference the shortlisting judges have of your choir's sound. The following simple guidelines will help you to achieve a better-recorded sound. 1. CHOICE OF EQUIPMENT Not all choirs are blessed with state-of-the-art recording studios, but you really don t need one to

6 achieve a suitable recording; a basic set-up is adequate. You ll ideally use two microphones, or one stereo microphone and a recorder. It's better to record in stereo (i.e. independent left and right signals) in order to capture the full sound of the choir. Bear in mind that you can even use a smartphone or tablet to record your choir as long as it has a high quality recording app. 2. PLACEMENT OF MICROPHONES This is key to achieving a suitable recording. The best way to approach this is to think of recording like you would if you were filming the choir. You would want to get everybody in the shot and the choir to be centre of the picture. Microphones should be a few feet away from the choir in order to achieve a balanced sound. The further away the microphones are the more balanced the choir will sound. You may need to experiment with what is suitable distance. Ideally place the microphone(s) just above head height where practical or possible. Simply get the choir to sing a few bars and then have a listen. If you discover you are picking up individual voices, or the sound is too 'in your face', then move the microphones or choir backward. Do bear in mind this is a choir competition; microphones should be placed to pick up the choir, with keyboard accompanying the choir and not the other way around. 3. NOISE REDUCTION Try to record with as little background noise as possible. 4. LEVEL In order to achieve the correct level for the recording, get the choir to sing the loudest parts of the songs they will record and make sure the recording does not distort. 5. PRODUCTION In the world of recording, and with the rapidly developing sound technology at our disposal, recording engineers often use techniques to make a recording sound more commercial and to give the best possible sound. As this is a competition where the choirs are required to sing live, we recommend that only recordings which are a true representation of the choir singing live are submitted. We discourage choirs from employing specific production techniques to make a sound more balanced, or sound bigger. Many conductors are not responsible for the recordings so please do pass this on to anyone who may be responsible for making the recording of the choir. Choirs should not use the following production practices and techniques: Dynamics Processing - the choir should be recorded without dynamics processing, i.e. compressors, limiters, expanders, gates. The judges do judge dynamics, and therefore need to hear the true dynamic range of the choir. Auto-tuners should be avoided. Again, the choir is being judged on tuning. Tracking/layering voices should be avoided. This is where individual voice parts are recorded, so a sound engineer can manually balance them. This also includes a technique known as 'double-tracking', where a choir records multiple times to give a warmer, smoother, fuller sound. If you are a choir of 20, and sound like 200 voices on the recording because of production techniques, how will that be achieved live? Recordings should be unedited. By all means edit out noises before or after the recording, but editing individual phrases to make it sound as though the choir is coming in and cutting off together will not work in the choir's favour.

7 Sound effects - e.g., reverb etc. should be avoided. We are keen to hear the choir s natural vocal sound and reverb can mask this; other sound effects (delays, etc.) should also be avoided. Don t forget the basics: a standing choir will produce a better sound than one sitting!

YOUNG CHOIR OF THE YEAR 2018 OFFICIAL ENTRY FORM and TERMS & CONDITIONS

YOUNG CHOIR OF THE YEAR 2018 OFFICIAL ENTRY FORM and TERMS & CONDITIONS These terms were amended on the 7 th November 2017. THE DEADLINE FOR US RECEIVING APPLICATIONS HAS BEEN EXTENDED. THE APPLICATION