Youth Symphony Association of Kansas City, Inc.

Transcription

1 Youth Symphony Association of Kansas City, Inc. General Information Contact Information Nonprofit Youth Symphony Association of Kansas City, Inc. Address 209 W 18th Street Kansas City, MO Phone (816) Fax Website Facebook facebook.com/youthsymphonykc Twitter twitter.com/youthsymphonykc smurray@youthsymphonykc.org At A Glance Youth Symphony of Kansas City YSKC How to donate, support, and volunteer The Youth Symphony of Kansas City is grateful for your support. The following are ways to make a taxdeductible donation: Visit our website at youthsymphonykc.orgvisa, Discover, MasterCardCall us at Visa, Discover, MasterCardMail to or visit the office at: 209 W. 18th Street, Kansas City, MO 64108Visa, Discover, MasterCardCheckCash (in person only, please)in-kind donation 1

2 Mission & Areas Served Statements Mission Statement The mission of the Youth Symphony of Kansas City is to educate young musicians through enhanced orchestral experiences and to build the present and future classical music community. Background Statement The Youth Symphony of Kansas City was founded in 1958 by community representatives who recognized a need for opportunities for young musicians to perform classical repertoire in an orchestra. The Youth Symphony has grown to a program of more than 450 young musicians participating in one of four orchestras. The Symphony Orchestra, the most advanced orchestra, performs on a level with most college orchestras and has toured internationally, to locations such as Spain, Canada, Italy and Eastern Europe. The quality of the program is due in large part to its outstanding artistic staff, each a respected professional music educator. The Youth Symphony of Kansas City is an independent, non-profit institution that has not been and is not affiliated with the Kansas City Symphony or its predecessor. The Youth Symphony of Kansas City is a recognized leader in the Youth Orchestra Division of the League of American Orchestras. With many years of experience, the Youth Symphony of Kansas City is regarded as a source of knowledge and guidance for many fledgling organizations beginning their organizational growth. Impact Statement In the season, the Youth Symphony of Kansas City celebrated these accomplishments: Approximately 14,500 audience members attended 17 performances.460 Musicians from made up four full orchestras, our Ochestra Camp and an Overture Strings Program.120 area schools in 56 communities representing both sides of the state line were represented through student participation.680 musicians auditioned in May 2017 for the current season.over $28,000 was provided in tuition assistance for families in need. Primary goals for the Youth Symphony of Kansas City in are to: Provide a rigorous, enhanced classical music education program to 450+ young musicians in grades Provide performance opportunities to our students in both world-class professional concert venues as well as in neighborhood venues throughout the Kansas City. Create a new composition by a local composer that will be played on our Austria Tour in June Collaborate with Edward Bilous, Founding Director of Center for Innovation in the Arts at the Julliard School.Profile our Alumni, current student musicians and families with our wider audience. Needs Statement The organization's top five needs include the following: Program-Specific Needs: Concert sponsorship support to provide access to professional venues and rehearsal spaces ($30,500-40,000 for FY18)Endowmentspecific funding to ensure long-term stability of the organization ($25,000 for FY18)Scholarship support for students whose families qualify for financial aid ($15,000 for FY18)Organizational Needs: Additional funds to hire a consultant to help YSKC plan for the next 3 to 5 years. ($13,000 for FY18)3-year funding for a Communications and Marketing Manager to help raise the visibility of YSKC. ($30,000 annually) CEO/Executive Director/Board Chair Statement Since the Mission of the Youth Symphony of Kansas City is to educate young musicians through enhanced orchestral experiences and to build the present and future classical music community, we now have over 500 young musicians in grades 4 through 12 engaged in four orchestras, two overture programs, and three enrichment programs. These young musicians come from the greater Kansas City Metropolitan Area as well as outlying areas of both Missouri and Kansas. The Youth Symphony of Kansas City partners with parents, school music teachers, private instructors, schools, universities, and professional arts organizations to provide robust and inclusive educational experiences for an emerging group of musicians and futures leaders. Service Categories Symphony Orchestras Music 2

3 Arts Education Areas of Service Areas Served Areas National MO KS MO - Jackson County MO - Clay County MO - Platte County KS - Wyandotte County KS - Johnson County MO - Eastern Jackson Co MO - Liberty MO - Ray County KS - Wyandotte County Urban Core MO - Jackson County Urban Core Our musicians come from all five counties in the region and as far away as Fort Scott, Topeka and Lawrence, KS. The come from St. Joe and Chillicothe, MO. These young musicians and their families travel to Shawnee Mission East and West High Schools to rehearse and perform most Sundays between September and April. Each student receives an average of 70 hours of rehearsal time in a year. 3

4 Programs Programs Ensembles Description Category Population Served Short-Term Success Long- Term Success Program Success Monitored By The Youth Symphony offers four ensembles that enhance the classical music education of musicians from grades Every musician must audition each year regardless of previous Youth Symphony participation. Symphony Orchestra, led by Conductor Steven D. Davis, an advanced full orchestra performing standard classical symphonic repertoire. Academy Orchestra, led by Conductor Russell Berlin, an advanced full orchestra performing standard classical symphonic repertoire and original compositions. Philharmonic Orchestra, led by Conductor Michelle Davis, an intermediate full orchestra that performs original compositions and arrangements of symphonic music.debut Orchestra, led by Conductor Russ Pieken, a preparatory full orchestra performing arrangements and original compositions. Arts, Culture & Humanities, General/Other Music Children and Youth (0-19 years), Families, Adults Each Youth Symphony musician experiences, on average, forty hours of rehearsal in an orchestra (at the beginning orchestra) up to 120 hours (at the Symphony Orchestra level), 4 6 opportunities to perform in the orchestra in concert, plus many additional educational opportunities. Each Youth Symphony musician will have an appreciation of classical music that results from their first-hand study and performance of classical music in a rigorous full orchestral experience. In the future, some will pursue careers as professional musicians, as performers, orchestra members, accompanists, conductors, music educators and private teachers. Others will pursue non-music careers but will have a life-long appreciation of classical music. These young musicians will become the future's classical music audiences, contributors to the arts and arts advocates civic leaders who value the important role that classical music plays in our community. Each musician is placed in an orchestra through an audition process, thus providing a challenging yet achievable orchestra environment. The Youth Symphony presents concerts throughout the city, many in collaboration with community organizations. For example, the Youth Symphony's Chamber Orchestra performed in Kirk Hall at the Nelson-Atkins Museum, at the Chinese New Year Festival in Yardley Hall on the JCCC campus and, partners with the Kansas City Symphony for educational and performance opportunities. Every year begins with an audition process that places each musician in the appropriate orchestra for age and experience. All musicians must audition regardless of previous program participation. The conductor of each orchestra chooses literature that challenges musicians as they develop and hone their skills during the course of a year. Both methods are ways to be used to evaluate improvements in our musicians. 4

5 Examples of Program Success YSKC uses a handful of metrics to measure the effectiveness of its programs. The first is audition numbers. For the past five years, the number of students who audition has increased 82%. In May 2017, just under 700 musicians auditioned for the season. In May just six years prior - a mere 374 musicians auditioned. This delta reflects that YSKC's program is not only highly regarded, but also the organization itself is more visible within the metro than ever before. Also of importance is the number of audience members we perform for each season. YSKC reached just under 14,500 people last season. Finally, we review the percentage of returning students who audition and advance to the next level orchestra. This statistic has remained right around 75% for a number of years. This number is a strong indicator that participants' musicality and aptitude increases as a result of their participation in the orchestral education program. CEO Comments The Youth Symphony of Kansas City affords a high quality music education and performance program to more than 450 young musicians in the greater Kansas City metropolitan area. These musicians qualify for the program through a rigorous audition process and devote between two to three hours each Sunday afternoon to rehearsals. Each ensemble rehearses weekly from September through April with concerts spread throughout the year. The most advanced ensemble, Symphony Orchestra, rehearses from August until June. Each of the four orchestras present between three to six performances annually. The Youth Symphony is committed to community engagement and performs in venues located throughout the metropolitan area. In addition to rehearsals and concerts, program activities include coaching sessions with area professional musicians and educators, exchange programs with other youth orchestras such as the St. Louis Symphony Youth Orchestra, collaborations with professional music organizations such as the Kansas City Symphony and several community-based collaborative performances. The Youth Symphony is financially stable and has been able to effectively manage the financial downturn. Today the Youth Symphony is able to provide financial aid to all young musicians whose families demonstrate need. In the organization's 59-year history, we have estimated that 9,000 students have participated in the program, of which we are only in contact with a fraction. One of the most exciting opportunities we are taking on is the massive project of reconnecting with the program's alumni. To that end, we have created a new full-time Director of Advancement position to address this area and see it as being extremely important as we look toward a vibrant future and seek to accurately understand the program's longitudinal impact. 5

6 Leadership & Staff Executive Director/CEO Executive Director Term Start Dec Mr. Steven C. Murray Experience Steven C. Murray began as Executive Director of the Youth Symphony of Kansas City in December Before his appointment with the Youth Symphony, Mr. Murray designed and implemented education strategies at professional orchestras in Iowa and Missouri over the span of five years, serving as Director of the Cedar Rapids Symphony School of Music in Cedar Rapids, Iowa and Education Manager for the Kansas City Symphony. Prior to his arts administration career, Mr. Murray taught middle school and elementary instrumental music. He holds degrees in music education and communication arts from Wartburg College in Waverly, Iowa. In June 2011, Mr. Murray was elected to the Board of Directors of the League of American Orchestras Youth Orchestra Division, and presently serves as Vice-Chair. Former CEOs Name Term Ms. Mary Corneil July Dec 2010 Linda Robbins Jan Jan 1996 Senior Staff Mr. Russ Pieken Title Experience/Biography Director of Operations Russ Pieken has been a music educator for 20 years in Kansas and Missouri. During this time he taught strings/orchestra at the elementary, middle and high school levels. Russ has been privileged and honored to have conducted performances in Carnegie Hall, the Kennedy Center, and for the dedication of the World War II Memorial in Washington, DC. Groups under his direction have also performed for the Kansas Music Educators Association Conference and National Association for Music Education. In 2008 he was awarded the John F. Kennedy Center for the Performing Arts/National Symphony Orchestra National Music Educator Fellowship. Russ holds a bachelor of music education degree from the University of Missouri-Kansas City Conservatory of Music and a master of education degree from Baker University. Russ is proud to be an alumnus of the Youth Symphony of Kansas City. 6

7 Mr. Brian Williams Title Experience/Biography Director of Advancement Brian Williams began his nonprofit career at United Way of Metro Chicago in 2004 and while there he served in several key roles in development. He worked within the United Way system for nine years.brian began at the Youth Symphony of Kansas City as Director of Advancement in October He previously served at Kansas City Actors Theatre as their Director of Development and Marketing where he designed and implemented an annual fundraising and marketing plan for the theater.brian's background is in the arts theater in particular. He received a bachelor of arts in theater at UMKC and his master of fine arts in acting at The University of Iowa. Upon graduation he moved to Chicago. Brian is an avid runner and has run several marathons. Staff Paid Full-Time Staff 3 Paid Part- Time Staff 6 Volunteers 500 Retention Rate 90% Paid Contractors 0 Formal Evaluations CEO Formal Evaluation CEO/Executive Formal Evaluation Frequency Senior Management Formal Evaluation Senior Management Formal Evaluation Frequency NonManagement Formal Evaluation Non Management Formal Evaluation Frequency Annually Annually Annually Plans & Policies Organization Has a Fundraising Plan Organization Has a Strategic Plan Management Succession Plan Organization Policy and Procedures Nondiscrimination Policy Whistleblower Policy Document Destruction Policy Under Development No Under Development Collaborations The Youth Symphony collaborates with major classical music organizations in Kansas City including the Kansas 7

8 City Symphony, Friends of Chamber Music, Harriman Jewell Series and area educational institutions including the University of Missouri Kansas City Conservatory of Music and Dance, Park University, William Jewell College and the University of Kansas. In August 2017, the Youth Symphony partnered with the Kansas City Royals by performing the National Anthem. Concerts have also been held at Ruskin High School in the Hickman Mills School District in support of the same collaboration. In previous seasons, the Youth Symphony has also collaborated with the St. Louis Symphony Youth Orchestra and the Oklahoma Area Youth Orchestras. Affiliations Affiliation Year League of American Orchestras 1960 Nonprofit Connect of Greater Kansas City 2011 AFP (Association of Fundraising Professionals) 2015 Awards Awards Award/Recognition Organization Year 50th Anniversary Honors Youth Symphony Week in Kansas City, Missouri Missouri House of Representatives and State of Missouri Senate City of Kansas City, Missouri Mayor's Office Government Licenses Is your organization licensed by the government? No CEO Comments The organization is in an enviable position within the community; we engage with the most talented and committed high school students from across the regional area as well as the most qualified professional musicians and educators in the region.the programs of the Youth Symphony do not occur in a vacuum, however. The Board and administrative staff work together collaboratively to ensure appropriate oversight and a focused approach to identifying opportunity for strategic growth and development of the program. The Board is energized and committed to the mission at hand. Board members come from diverse professional, geographic and cultural backgrounds and various generations. 8

9 Board & Governance Board Chair Board Chair Ms. Marylou Turner Company Affiliation Community Volunteer Term July 2014 to June 2019 Board Members Name Mr. Rickey Adger Mr. Ho Ahn Dr. Sandra Archer Ms. Jamie Davis Ms. Sue Ann Fagerberg Ms. Joan Horan Ms. Linda Lyon Mr. Neil S. Sader Mr. Matthew Schulte Ms. Marylou Turner Ms. Sarah VanLanduyt Affiliation Lean Implementation Manager, Mars Chocolate North America Kansas City Symphony Shawnee Mission Health AMC Theatres Community Volunteer Community Volunteer Community Volunteer The Sader Law Firm Kansas City Royals Community Volunteer Arts Coucil of Johnson County Board Demographics - Ethnicity African American/Black 2 Asian American/Pacific Islander 1 Caucasian 8 Hispanic/Latino 0 Native American/American Indian 0 Other 0 Board Demographics - Gender Male 4 Female 7 Unspecified 0 Governance Board Term Lengths 3 Board Term Limits 2 Board Meeting Attendance % 85% Written Board Selection Criteria? 9

10 Written Conflict of Interest Policy? Percentage Making Monetary Contributions 100% Percentage Making In-Kind Contributions 100% Constituency Includes Client Representation Number of Full Board Meetings Annually 10 Standing Committees Development / Fund Development / Fund Raising / Grant Writing / Major Gifts Parents Executive CEO Comments Administrative staff and Board members work together collaboratively, defining and addressing areas which require strategic focus and oversight. The Board is energetic, engaged and capable of serving the mission at hand. Its membership includes diverse professionals, with varying geographic and cultural backgrounds as well as a wide variety of ages, with members ranging in age from their 30s to 70s. In 2010, upon the retirement of Mary Corneil, the Board of Directors underwent a six-month Executive Director search, which resulted in the hiring of Steven Murray in December In 2011, the Board undertook a significant board development initiative which resulted in an increase of three new members. From December 2010 to present, the Board has undertaken a rigorous schedule, adopting a new strategic planning document, revising its member responsibilities and engaging in an extended-day Board Retreat, all resulting in renewed focus and vision for the future of the organization. Three new Board Committees have been identified and began meeting in January As is the case with any organization, a shift in administrative and Board leadership is an important opportunity for an organization's renewed sense of energy, urgency and ownership. 10

11 Financials Fiscal Year Fiscal Year Start July 01, 2017 Fiscal Year End June 30, 2018 Projected Revenue $615, Projected Expenses $615, Endowment Value $485, Spending Policy Percentage Percentage 5% Detailed Financials Revenue and Expenses Total Revenue $503,366 $821,311 $455,141 Total Expenses $525,426 $864,399 $455,910 Revenue Sources Foundation and Corporation $243,472 $190,905 $260,324 Contributions Government Contributions $16,638 $13,122 $8,749 Federal State Local Unspecified $16,638 $13,122 $8,749 Individual Contributions Indirect Public Support -- $0 $0 Earned Revenue $215,470 $596,287 $159,535 Investment Income, Net of Losses $26,136 $16,202 $26,533 Membership Dues -- $0 $0 Special Events $0 $4,795 $0 Revenue In-Kind -- $0 $0 Other $1,650 $0 $0 11

12 Expense Allocation Program Expense $361,110 $695,251 $313,441 Administration Expense $75,432 $131,350 $85,211 Fundraising Expense $88,884 $37,798 $57,258 Payments to Affiliates Total Revenue/Total Expenses Program Expense/Total Expenses 69% 80% 69% Fundraising Expense/Contributed Revenue 34% 18% 21% Assets and Liabilities Total Assets $633,413 $581,805 $635,132 Current Assets $616,972 $570,776 $621,711 Long-Term Liabilities $9,800 $8,927 $0 Current Liabilities $115,007 $71,140 $78,435 Total Net Assets $508,606 $501,738 $556,697 Short Term Solvency Current Ratio: Current Assets/Current Liabilities Long Term Solvency Long-Term Liabilities/Total Assets 2% 2% 0% Top Funding Sources Top Funding Source & Dollar Amount Muriel McBrien Kauffman Foundation $25,000 Second Highest Funding Source & Dollar Amount Third Highest Funding Source & Dollar Amount Oppenstein Brothers Foundation - Commerce Bank $15, Louis & Elizabeth Nave Flarsheim Charitable Foundation $15,000 Capital Campaign Currently in a Capital Campaign? No Goal $0.00 Capital Campaign Anticipated in Next 5 Years? No Organization Comments The Youth Symphony of Kansas City has a long history of financial solvency. However, in FY16 and FY17 a sizable deficit was posted -- largely due to organizational "growing pains". Fortunately, due to several years of conservative spending, reserve funds were available to ensure positive cash flow.since FY12, the organization has experienced incredible growth -- an 82% increase in the number of students auditioning for the program. In order to ensure program access, tuition has been increased modestly during this time, but not at a rate to fully offset organizational expenses. Earned income from program tuition comprises approximately 45% of all revenue. Need-based financial assistance in the form of tuition abatement is also available, with roughly $20,000 provided annually.as the organization has continued to evolve, the creation of additional administrative 12

13 staff and program support positions have been necessary to serve the Youth Symphony's mission and needs. One of the new staff positions is a Director of Advancement, responsible for the design and execution of a comprehensive fundraising and relationship building strategy to increase donors and donations. Such strategy (and the necessary planning and execution) was largely absent within the organization until this position was created in Fall In just a short year, already the Youth Symphony is experiencing increases in individual giving and major gifts, including foundation giving. While additional time to experience the full potential of our contributed revenue strategy is necessary, we are confident that the organization is on the right path.the Board of Directors is committed to ensuring the long-term fiscal health of the organization. To that end, the Board is ready to embark on a sustainability planning initiative to more deeply understand the intersection of the Youth Symphony's service to the community and its financial resources and needs for the future. This too will aid in shaping the organization's business model and fundraising strategy. It is worth noting that contributed revenue from members of the Board has increased substantially. This year our Board has committed $17,000 in contributions. Rewind to FY12 and Board contributions totaled a mere $2,750. This is an increase of more than 500%. Not only does our Board "walk the walk" -- they "talk the talk".the Youth Symphony is fortunate to have widespread community support and is grateful to all who make possible this opportunity for young musicians in Kansas City. Foundation Comments FYE 6/30/2017, 2016, 2015: Financial data reported using the IRS Form 990.Foundation/corporate revenue line items may include contributions from individuals. Created Copyright 2018 Greater Kansas City Community Foundation 13