Each breakout room outfitted with versatile high-end technology:

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1 MULTIPURPOSE ROOMS Set the stage for success. Our lower level is designed to be both functional and flexible to accommodate a wide range of meetings and events, large and small. Ideal for large banquets, training sessions, receptions or expos Can accommodate 200 at a sit-down dining event May be divided into 3 separate rooms- two capable of seating and one larger with a seating capacity of 75 classroom style Flexible layout configurations to suit your event needs Two (2) 104 screens with HD projection system Two (2) 80 screens with HD projection system HD document camera Computer assistance and remote operation if needed Computer system can be preloaded with your presentation when advance notice is given Up to three (3) wireless microphones that can be configured for lapel or handheld HDTV television HD camera Shade system control Mediasite camera control BREAKOUT ROOMS Perfect for smaller gatherings, meetings or events Each room is capable of accommodating approximately 20 people Several seating configurations to best suit your specific needs Lobby designed to enhance your meeting or event: An excellent space for a come-and-go reception or for use as a gathering space prior to your training session or event Each breakout room outfitted with versatile high-end technology: 87 interactive presentation screen Interactive pens for writing on screen and presentation input Built-in computer presentation systems with both Apple and Windows operating systems, including popular presentation applications HDMI and VGA connections for your external equipment Presentation screen doubles as dryerase board High quality JBL speakers Mobile video teleconference system KITCHEN Available for food preparation needs Located near the multipurpose room Appliances include: Ice Machine Microwave Dishwasher Dual refrigerators Warming trays Sink Food carts

2 RAINBOLT FAMILY AUDITORIUM Beautifully designed for large meetings, educational sessions and other events, the Auditorium features both conference-style and theatre-style seating and state-of-the-art video and communications technology. Accommodates 278 people 74 seats at the front in tabletop, conference-style setting Additional theatre-style seating at back Adjacent executive-style gathering and preparation space for high profile speakers and guests Comfortable gathering and seating areas just outside with private phone access 260 Diagonal Screen Screen has the ability to split and display multiple video inputs HD document camera Computer assistance and remote operation if needed Computer system can be preloaded with your presentation when advance notice is given Up to three (3) wireless handheld wireless microphones Up to two (2) wireless lapel microphones Up to four (4) HDTV television feeds HD cameras Polycom remote video conferencing system with: 2 HD cameras Multiple microphones at front tables Mediasite system camera control Polycom system camera control

3 EAST BOARDROOM Hold your next board meeting in the beauty and comfort of one of our executive board rooms designed and built with careful attention to every detail from the building materials to the technology, right down to the finishing touches. Seats at the table with 10 chairs Small refrigerator and ice machine in the room Three (3) 70 HD LCD screens Screens have the ability to display a different video input on each HDTV television High-tech conference table with: 12 interactive displays at the heads of the table. Display has interactive pen for presentation input HSC and HCA network connections at the heads of the table Integrated USB connection for thumb drive connection to presentation system Integrated conference phone system VGA connection at heads of table for external laptop input HD camera Polycom remote video conferencing system with: HD camera Multiple microphones at conference table Mediasite system camera control Polycom system camera control Integrated computer system with: Computer assistance and remote operation if needed Computer system can be preloaded with your presentation when advance notice is given

4 WEST BOARDROOM Hold your next board meeting in the beauty and comfort of one of our executive board rooms designed and built with careful attention to every detail from the building materials to the technology, right down to the finishing touches. Seats at the table with 10 chairs Small refrigerator and ice machine in the room Two (2) 70 HD LCD screens HDTV television High-tech conference table with: 12 interactive display at the heads of the table. Display has interactive pen for presentation input HSC and HCA network connections at the heads of the table Integrated USB connection for thumb drive connection to presentation system Integrated conference phone system VGA connection at heads of table for external laptop input Polycom system camera control Integrated computer system with: Computer assistance and remote operation if needed Computer system can be preloaded with your presentation when advance notice is given

5 3RD FLOOR CONFERENCE Hold your next educational session in our 3rd Floor Conference Room. The Conference Room features both u-shape and classroom style seating to accommodate discussion and/or training. Ideal for large trainings and medium sized discussions Can accommodate 72 people with a few chairs around the sides of the room 104 Diagonal Screen Two (2) 92 Diagonal Screens Screen has the ability to split and display multiple video inputs HD document camera Computer assistance and remote operation if needed Computer system can be preloaded with your presentation when advance notice is given Up to two (2) wireless handheld microphones Up to two (2) wireless lapel microphones Multiple HDMI and VGA video inputs Apple TV Airplay mirroring Wireless presentation control via ipad HDTV television feed HD cameras Shade control

6 SAMIS EDUCATION CENTER 1200 Children s Avenue Oklahoma City, OK BOOKING INFORMATION SamisEducationCenter.com CAPACITY & SEATING ARRANGEMENT OPTIONS THEATER STYLE Chairs only. CLASSROOM STYLE Tables with chairs. RECEPTION STYLE Tables for food only. No chairs. BANQUET STYLE 72 tables with 10 chairs each. U-SHAPE Tables & chairs to form a U-shape. HOLLOW SQ. Tables & chairs to form a hollow square. BOARDROOM STYLE Conference table & chairs. ROOMS H x L x W SQ. FTG THEATRE CLASSROOM RECEPTION BANQUET U-SHAPE HOLLOW SQ. BOARDROOM CONFERENCE A 10 x24 x CONFERENCE B1 10 x20 x CONFERENCE B2 10 x20 x CONFERENCE B3 10 x32 x Double U-Shape: B1/B2 10 x20 x B1/B2/B3 10 x52 x Double U-Shape: CONFERENCE C 10 x24 x CONFERENCE D 10 x21 x Plus 14 chairs EAST BOARDROOM 9 x22 x WEST BOARDROOM 9 x22 x AUDITORIUM 278 3RD FLOOR CONFERENCE 12 x42 x Double U-Shape: 72

7 FREQUENTLY ASKED A/V QUESTIONS: Q: What steps do I take to ensure my presentation goes smoothly? A: To avoid meeting delays due to software problems we ask that you deliver your presentation at a minimum of 1 full business day before your scheduled event. Please notify us if there are any special additions such as an embedded video. To ensure that your presentation works as planned, we recommend meeting the day before the event to test out your presentation. Please notify us if you have any other special requirements. Feel free to call or us with any questions. We are always happy to help! Q: Can I use my ipad for a presentation? A: Guest s ipads can be connected directly to our systems via a VGA cable and an ipad to VGA adapter. We have house ipads available for wireless connectivity and presentation use. Q: What aspect ratio do I create my presentation in? A: Select a 16x9 aspect ratio when creating a presentation. Q: What extra steps do I need to take if my presentation has video in it? A: Please notify us if your presentation has a video with it. Any video files will need to be included separately from your presentation. We like to test out all videos 1 full business day in advance. Q: Do you have wireless microphones? A: Yes, we have wireless handheld microphones and lapel microphones available for each room with technology. Q: How can I connect my presentation to your system? A: We have VGA connections in each room with technology where you can plug in a laptop or other device. Q: Do you have in-house computer systems? A: Yes, we have Mac, Windows and s available for use. To use this system with a presentation, we ask that you deliver your presentation at a minimum of 1 full business day before your scheduled event. This is to avoid meeting delays due to software problems. If the presentation is not delivered before this timeframe, you will not have access to our in-house computer system for presentations. However, you can plug in your device via VGA connection at any time. Internet use is also available at any time. Q: Can I bring a thumb drive the day of the event to load a presentation? A: Due to security restrictions, thumb drives can t to be plugged in directly to our A/V system. Thumb drives can be given to us 1 full business day before a presentation. We will then transfer your presentation to our system. Q: How do I get my presentation to you? A: If you are using our in-house computer systems, we ask that you deliver your presentation at a minimum of 1 full business day before your scheduled event. You can transfer you presentation via to Presentations above 10mb will need to be transferred via a web link that we will provide. Large presentations can also be delivered to us via a thumb drive or CD. For more information on large size presentations please contact us at Q: What technology is available for each room? A: Technology varies for each room. We have a full list of available technology listed under each room on our website. Q: Do you have Wi-Fi available? A: Yes, your device will be able to detect a Wi-Fi service called ouguest. Once connected to this router, launch a web browser and accept the terms of use. You will now be connected to the Internet. Q: What presentation formats do your computer system support? A: We directly support both Keynote and PowerPoint presentations. Q: Can I play a Blu-ray, DVD, or CD? A: Yes, each room with technology supports the playback of Bluray, DVD, or CD disks. Q: Can you record a conference? A: Yes, we have video recording equipment in the following rooms: Rainbolt Auditorium, B3, and the 3rd Floor conference room. Recordings can be streamed live or stored on a campus server for future access. For more information on recordings please contact us. Q: Do you have videoconference systems? A: Yes, Polycom videoconferencing systems are available in the Rainbolt Auditorium and the East Boardroom. Q: Can I load my own software on your computer system? A: Due to security restrictions, additional software can t be installed on our systems. However, you can bring your own device and plug in to our system via a VGA connection. Q: Do you have conference phones? A: Yes, conference phones are available in select rooms. You will need to set up your conference call number through OUHSC telephone services prior to your meeting. Please call our main office for more information Q: Can I connect to PACS, IDX, Centricity, or Meditech? A: Yes, you can connect to these services via a web browser in the same way that you connect when outside of the OU network. For software support on the above systems, please contact your software provider.

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