Information Technology Services DESIGN AND INSTALLATION STANDARDS

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1 Requirements and Guidelines for: New Construction, Renovations, Upgrades, and Retrofits. Revised: June 5, 2015 VIU ITS Network Services

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3 TABLE OF CONTENTS 0 GENERAL FIBER OPTIC CABLING GENERAL BUILDING CONNECTIONS INTERNAL (FLOOR) CONNECTIONS DATA/VOICE CABLING HORIZONTAL (FLOOR / FIELD) CABLING LEGACY CABLING DECOMMISSIONED CABLING COMMUNICATION ROOMS GENERAL ROOM SIZE ARCHITECTURAL ELECTRICAL MECHANICAL COMMUNICATIONS/SERVER ROOM SAMPLE LAYOUTS COMMUNICATIONS ROOM, TYPE A COMMUNICATIONS ROOM, TYPE B COMMUNICATIONS/SERVER ROOM, TYPE C COMMUNICATION RACKS GENERAL COMMUNICATION RACK SAMPLE LAYOUT LABELING GENERAL SAMPLE FIBER PATCH PANEL LABEL WIRELESS COMMUNICATION MECHANICAL / ELECTRICAL ROOMS

4 11 OFFICES CLASSROOMS GENERAL POWER and DATA/VOICE AUDIO/VISUAL PROVISIONS SOUND REINFORCEMENT ACOUSTICS LIGHTING COMPUTER LABS GENERAL ARCHITECTURAL LOCATIONS WITHIN A BUILDING ROOM SHAPE DOORS FURNITURE

5 0 GENERAL 0.1 Any proposed deviation from this standard must be approved in advance by Vancouver Island University (VIU) Information Technology Services. 0.2 It will be at the contractor s expense to remedy any and all installations that do not meet the requirements of this specification. 0.3 If unclear about any item in this document, please contact VIU IT Services at or 1 FIBER OPTIC CABLING 1.1 GENERAL Fiber runs, terminations and patch panels should be installed as per industry standards, grouped together by type and in sequence, top-down and/or left to right Fibers are to be fully tested and results given to VIU IT Services, in electronic (PDF) format, this is a requirement before payment for services provided. 1.2 BUILDING CONNECTIONS Building interconnect fiber will be 24 strands of single mode fiber rated for outdoors Building entry fiber will terminate in the at the top of the entry communications room on a rack, as specified in Section 7.2 below and corresponding diagram Fiber strands will be terminated with LC terminations in properly labeled frontserviceable fiber patch panels that include integrated cable management as specified in Section 7 and Section 8. As space behind the rack may be tight, it is important that panels are front-serviceable so that future changes can be done easily All new fiber run for building connection are to terminate in the building where the fiber is to be connected, and terminated in either Building 305 Room 219 or Building 120 Room 244, depending on geographical proximity to the nearest network core room. Do not terminate fiber to connect a building, to another building. 1.3 INTERNAL (FLOOR) CONNECTIONS Any multimode fiber required must be 50/125μm OM3 rated All internal cabling between communications rooms will consist of 12 strands single mode fiber and 6 strands multimode fiber All communication rooms must have fibers that run back to the buildings fiber entry communications room, which has fiber terminations to a network core Cabling between communications rooms internally will require fiber to terminate at the top of the rack (except in the building entry closet where it will terminate just below the building entry fiber) using LC terminations in properly labeled frontserviceable fiber patch panels that include integrated cable management. As space 5

6 behind the rack may be tight, it is important that panels are front-serviceable so that future changes can be done easily. 2 DATA/VOICE CABLING 2.1 Provide all materials, labour and expertise to provide data/voice/catv cabling and terminations to the building entry communications room. All wiring should suit usage as per industry and vendor standards. 2.2 All telecommunications cabling at must come with a manufacturer s warranty of at least 20 years. Cable installers must hold all certifications required by the manufacturer and comply with any other manufacturer s requirements to ensure that the warranty is validated. Manufacturers that will be considered for the supply of structured wiring products in alphabetical order are: Amp, Hubbell, Lucent and Nordx. 2.3 Under no circumstances will a mix of vendor products in any one building be acceptable. 2.4 In order to provide maximum flexibility all horizontal (floor) cabling must be capable of carrying voice and/or data traffic. All cable runs must be certified capable of handling data to Enhanced Category 6 specifications and terminated in accordance with EIA/TIA 568 A standard. 2.5 All data/voice wiring shall be installed in conduit or in cable tray and transitions to be properly supported with J-hooks Where a cable tray is used, it shall be minimum 300mm wide with 150mm rung spacing class D type ladder tray Where conduits are used into and between communications rooms, Standard conduit fill rates must not be exceeded Conduits entering a communication room from the ceiling are to be extended down to 3048mm (10ft) off the floor, for easier access and organization Leave pull strings for future use Fiber and copper runs must not share the same conduit. 2.6 Patch cables to be used in the rack are to be provided and installed by the Contractor. Use 4 blue patch cables. Ensure that the jacket and boot used in the patch cables is not the stiff kind. The Contractor is responsible for neatly installing the patch cables on the rack, connecting patch panel ports to the switch ports, in coordination with VIU IT Services staff. 6

7 3 HORIZONTAL (FLOOR / FIELD) CABLING 3.1 Horizontal cabling shall be 24 AWG solid, 4-pair UTP. Cable jacketing shall be blue in colour and shall be lead-free. Cable shall exceed all TIA/EIA and ISO Enhanced Category 6 (Cat 6) requirements and be characterized to a minimum of 250MHz. 3.2 Cable runs will not exceed 90m in length, from field punch down to patch panel punch down. 3.3 Cable performance shall be verified and test results for each run delivered to VIU in electronic (PDF) format. 3.4 A printed map and electronic (PDF) copy of labeled drop locations will also be delivered to the Owner. Simply leaving the hand marked blueprints used during installation is not acceptable. 3.5 Data/voice cabling will terminate in the field in a blue coloured RJ45 wall jack. 3.6 Floor box and surface mounted outlets are not to be used, unless specified. 3.7 All horizontal cabling will be supported on cable tray from the communications room to within 15m of the destination drop where it may branch to the destination drop, supported according to standards. Destination wall jacks will be fed from 12 mm conduit stubbed-up above ceiling level. 3.8 Cable shall be installed in accordance with manufacturer s recommendations and best industry practices. 3.9 Cable raceways shall not be filled greater than the NEC maximum fill for the particular raceway type Cables shall be installed in continuous lengths from origin to destination (no splices) unless specifically addressed in this document Where cable splices are allowed, they shall be in accessible locations and housed in an enclosure intended and suitable for the purpose The cable s minimum bend radius and maximum pulling tension shall not be exceeded If a J-hook or trapeze system is used to support cable bundles all horizontal cables shall be supported at a maximum of four-foot intervals - at no point shall cable(s) rest on acoustic ceiling grids or panels Horizontal distribution cables shall be bundled in groups of not greater than 40 cables (cable bundle quantities in excess of 40 cables may cause deformation of the bottom cables within the bundle) 3.15 Cable shall be installed above fire-sprinkler systems and shall not be attached to or come in contact with any ancillary equipment or hardware The cabling system and support hardware shall be installed so that it does not obscure any valves, fire alarm conduit, boxes, or other control devices Cables shall not be attached to ceiling grid or lighting support wires. Use J-hooks for support if necessary Where light support for drop cable legs is required, the Contractor shall install clips to support the cabling. 7

8 3.19 Any cable damaged or exceeding recommended installation parameters during installation shall be replaced by the Contractor prior to final acceptance at no cost to VIU Unshielded twisted pair cable shall be installed so that there are no bends less than four times the cables outside diameter (4 X cable O.D.) at any point in the run Pulling tension on 4-pair UTP cables shall not exceed 25-pounds for a single cable or cable bundle. 4 LEGACY CABLING 4.1 All Legacy Cabling installations must be approved by VIU IT Network Services or VIU Facilities Services in-house Electrician with approval from a member of VIU IT Services Management. 4.2 To allow for emergency phones, fax machines and possibly alarm systems, CAT5e cabling will be required into each building and between each communication room and the entrance closet. 4.3 A 100-pair CAT5e cable (4 x 25-pair) is to be available from the main campus telephone room to the building entrance communication room. 4.4 A 25-pair CAT5e is then to be pulled from the building entrance into every communication room in the building. 4.5 These will be terminated in BIX blocks on the wall adjacent to the communication rack as specified in the drawings. 4.6 Provide wiring for emergency phones located at the exterior building entrances. 5 DECOMMISSIONED CABLING 5.1 The term Decommissioned in use when referring to cabling in this document, means that the cable is no longer terminated on the field or in the communications room. 5.2 All decommissioned copper CAT3/CAT5/CAT5e/CAT6 cabling that was used for data is to be removed from the Building in which the construction / renovation is being done. 5.3 Phone wiring can only be removed with approval of the VIU Facilities Services in-house Electrician, or a member of VIU IT Network Services. 5.4 All decommissioned fiber should be left in place Unless the building is being demolished, in which the fiber run used for the entry communications room will be pulled back to the connecting network core room and coiled neatly, waiting for deployment to another building or scheduled for removal from the network core. 5.5 In cases where cabling cannot be easily removed, contact VIU IT Staff for guidance. 8

9 6 COMMUNICATION ROOMS 6.1 GENERAL Each building must have at least one communications room per floor designed as detailed in the requirements of this section Any deviation from this section requires the approval of Information Technology Services department Each room shall be located within the building such that Category 6 cables do not extend any longer than 90 meters in cable length, from field punch down to patch panel punch down All data/voice runs will terminate in a communication room, unless otherwise specified Floor standing racks are required unless communications room cannot contain one. Wall mounted cabinets are acceptable only upon approval from VIU IT Network Services All communication rooms will be dedicated to data/voice communications only. If equipment other than those for data/voice communications are to be added in these rooms, including but not limited to energy management, security and audiovisual equipment, VIU IT Services is to be consulted regarding room size and compatibility Heat-generating equipment not related to these specific functions will NOT be housed in communication room spaces. 6.2 ROOM SIZE For communication rooms with capacity up to 200 data/voice ports: A minimum room size of 2m x 1m (2 sq m / 18 sq ft), see Communications Room, Type A No wall to be less than 1 m (3 ) wide A 2285mm (7 6 ) minimum clear height; 2440mm (8 ) preferred Room entrance to be a lockable double door with a total 1524mm (5 ) minimum width, 2035mm (6 8 ) minimum height is to be installed on one of the 2m side For communication rooms with capacity up to 400 data/voice ports: A minimum room size of 2m x 2.15m (4.2 sq m / 45.5 sq ft), see Communications Room, Type B No wall to be less than 2 m (6.5 ) wide A 2285mm (7 6 ) minimum clear height; 2440mm (8 ) preferred Room entrance to be a lockable double door with a total 1524mm (5 ) minimum width, 2035mm (6 8 ) minimum height is to be installed on one of the 2.15m side Alternate configurations may be considered in agreement with IT Services. 9

10 6.3 ARCHITECTURAL Doors must open out unless prohibited by BC Building Code requirements for exit access passage width. If the doors open in, then allow for additional space Door access must be from exterior or a common corridor. Access through one room to the next is not acceptable No suspended or false ceiling unless required by BC Building Code construction requirements Fire treated furred plywood panels will be required on the wall adjacent to the front of the communication rack. Dimensions are to be 20.5mm (3/4 ) in depth, a height of 1219mm (4 ) and is to be located 760mm (2-6 ) above finished floor Rooms should be stacked vertically where possible and be interconnected by bushed sleeve floor penetrations extending 100mm above the floor. On the room below, it will stubbed out at 2438mm (8 ) above the finished floor In communication rooms, racks must be bolted to the floor and located in such a manner as to allow access of not less than 762mm (2.5 ) to both the front and back of the rack(s) In a server/communication room, all racks must be bolted to the floor and located in such a manner as to allow access of not less than 914mm (3 ) to both the front and back of the rack(s). Servers and communication equipment are to be in housed in separate racks. 6.4 ELECTRICAL foot candles illumination level at 915mm above floor, mounted 2285mm minimum clear above floor (no wall mounted light fixtures) Power requirements vary per communication room type. Refer to Power Requirements under each communication room type below Provide oversized cable opening/conduits through walls/floors/ceiling to all communication rooms to allow addition of cabling. Ensure openings are fire-stopped. Fire-stopping preferred to be reused and re-penetrated. 6.5 MECHANICAL HVAC capacity to maintain ambient room temperature over the range 50 to 85 degrees F, 30-75% relative humidity, positive pressure with air exchange sufficient to dissipate heat generated by equipment (typically not less than 2500 watts) and plan HVAC for future capacity by over-compensating for the heat produced Equipment added to the communications room which produce heat, shall have their specifications and BTU output forwarded to VIU IT Services and VIU Facilities Services. 10

11 6.6 COMMUNICATIONS/SERVER ROOM SAMPLE LAYOUTS COMMUNICATIONS ROOM, TYPE A Capacity for 200 data/voice ports 3 x 6 (1m x 2m) 2x20amp Plywood for BIX termination Power requirements: Emergency power: o Comm rack: 2 x 20 Amp circuits 1 outlet per circuit Anchored to the top of the rack (facing back) or on the wall beside the rack Standard power o Comm rack: 2 x 20 Amp circuits 1 outlet per circuit Anchored to the top of the rack (facing back) or on the wall beside the rack o Back wall: 1 x 15 Amp circuit 1 duplex 11

12 6.6.2 COMMUNICATIONS ROOM, TYPE B Capacity for 400 data/voice ports 6 6 x 7 (2m x 2.15m) 2x20amp 2x20amp 15amp shared Plywood for BIX termination 12

13 Power requirements: Emergency power: o 2 x 20 Amp circuits per rack (4 total) 1 outlet per circuit Anchored to the top of the racks (facing back) or on the wall beside the rack Standard power o Comm racks: 2 x 20 Amp circuits per rack (4 total) 1 outlet per circuit Anchored to the top of the racks (facing back) or on the wall beside the rack o Walls: 1 x 15 Amp circuit 1 duplex on side wall in front of racks 1 duplex on back wall behind racks 13

14 6.6.3 COMMUNICATIONS/SERVER ROOM, TYPE C A cable tray just above the racks is required, going from the communications rack to the server racks. 2 server cabinets and capacity for 200 data/telephone drops 10 x 12 (3m x 3.7m) 15amp shared 15amp shared Plywood for BIX termination 2x20amp 4x20amp 4x20amp 14

15 Power requirements: Emergency power: o Server cabinets: 4 x 20 Amp circuits per server cabinet (8 circuits total) 1 outlet per circuit Anchored to the top of the cabinets (facing back) o Comm rack: 2 x 20 Amp circuits 1 outlet per circuit Anchored to the top of the rack or on the wall beside the rack Standard power o Server cabinets: 4 x 20 Amp circuits per server cabinet (8 circuits total) 1 outlet per circuit Anchored to the top of the cabinets (facing back) o Comm rack: 2 x 20 Amp circuits 1 outlet per circuit Anchored to the top of the rack (facing back) or on the wall beside the rack o Front/Side walls: 2 x 15 Amp circuits 2 duplex per circuit 15

16 7 COMMUNICATION RACKS 7.1 GENERAL Communications racks will be Electron Metal model RK7FR BK (Legacy Model EM-19-77/700RR2-BK), tapped on both sides; complete with vertical wire management model CMRSTD BK (Legacy Model EM-05-06/77CT-BK), on both sides All communications racks are to be arranged as per sample layout below. New racks will leave 30% of the rack or 13 rack units, whichever is greater, available for future expansion. This 30% or 13u will not include 5u from the bottom of each rack which are reserved for a UPS and a battery pack Data/voice cabling will be built down in 5u repeatable modules as shown in below. The first module will begin after 1u of blank space below the last fiber patch panel Each module will consist of the following and in this order, top-down: u 48-port RJ45 front-serviceable/hinged patch panel to terminate horizontal field runs u cable management u blank to accommodate customer provided 48-port Power Over Ethernet (POE) switch u cable management Data/voice modules will repeat down the rack immediately below the preceding module leaving no vacant space between modules. 16

17 7.2 COMMUNICATION RACK SAMPLE LAYOUT 17

18 8 LABELING 8.1 GENERAL Communications rooms will be labeled by floor number and by ascending alphabetic character per floor (e.g. 1A, 2A, 2B). Coordinate with VIU IT Services for communication room designations Horizontal Distribution patch panels will be designated D1 for Patch Panel 1, D2 for Patch Panel 2, etc. Each port on the patch panel will be left with the manufacturer's label of 1 to Wall jack faceplates will be labeled with the communications room designation followed by the appropriate patch panel number and the port number (e.g. 1AD101, 1AD148). Note that single digit port numbers will have a preceding 0. 1A D Port number Patch Panel Designation Communication Room Designation All strands of fiber optic cabling must be clearly identified by source building and actual room number (e.g ); mode type (e.g. MM, SM); and numbered sequentially for a given type. Please see fiber optic labeling sample below Power receptacles are to be labeled properly to indicate amperage, circuit panel location/sequence and whether it goes to a standard/emergency power source. 18

19 8.2 SAMPLE FIBER PATCH PANEL LABEL 9 WIRELESS COMMUNICATION 9.1 All new buildings at will have access to the campus wireless network from all areas of the building. 9.2 All new construction will allow for 1 wireless access point for every 90 sq. m. (969 sq. ft.) of floor area. 9.3 As the location of wireless access points (WAP) within a building is dependent upon building layout, construction materials and the amount of wireless bandwidth required it is not possible to specify in advance the number of wireless access points needed to meet these requirements when construction is based upon design/build. 9.4 Wireless access points require a data drop and will be powered over the Ethernet cable. (A nearby AC power outlet is not required). There may be cases where an access point will have to be relocated within an area. Allow for at least 3028mm (10ft) of cable slack coiled neatly towards the access point end. 19

20 9.5 Network Services staff will locate these data drops at the 25% drawing stage. 9.6 Data jacks are to be properly terminated, enclosed and labeled. Enclosure may be similar to a surface-mount type, securely fastened to a J-hook. 9.7 Access points are to be installed by the contractor as per vendor specifications, in coordination with VIU IT Services staff. 10 MECHANICAL / ELECTRICAL ROOMS 10.1 Mechanical/Electrical equipment rooms shall be provided with a data/voice jack located in proximity to Building Management Systems Control units. 11 OFFICES 11.1 All outlets are to be fed from above for ease of future relocation. Slab feeds are not permitted Single-Occupancy Office Provide two (2) x dual network jacks (4 in total), and two (2) power duplex per office, located on opposite walls at the end of the room opposite the door. These locations are to be confirmed by VIU IT Services before final drawings are issued for construction Double-Occupancy Office Provide three (3) x dual network jacks (6 in total), and three (3) power duplex per office. Refer to drawings for actual locations. 12 CLASSROOMS 12.1 GENERAL All classrooms, large or small, should be designed for the use of multimedia video and audio presentation Rooms should be designed for student laptop connectivity via the wireless network Where wired access is required, data drop locations will be specified in the drawings POWER and DATA/VOICE Provide a network jack for one wall mounted phone inside each classroom and lab adjacent to the main door Provide one network jack to the data projector location that goes back to a communication room. 20

21 Provide three network jacks from the instructor s desk or podium, to the communication room. These are to be run in a 20mm (3/4 ) conduit stubbed out within the ceiling structure. Add one network jack centered on the front wall One quad electrical receptacle, on a dedicated circuit, should be provided in the instructor s desk, affixed to the interior of the desk or equipment cabinet One duplex electrical receptacle should be centered on the front wall A classroom designed for laptops must include power outlets for student connections. Review quantity and locations with VIU IT Services Two duplex electrical receptacles should be evenly spaced on the back wall Three duplex electrical receptacles should be evenly spaced on each of the sidewalls Provide one duplex receptacle in the ceiling for the fixed data projector. To be powered via a key switch located in the room to enable power reset of the data projector AUDIO/VISUAL PROVISIONS Provide one 25.4mm (1 ) conduit from podium in lecture theatre or instructor stations in general classrooms to the data projector location. No tight bends permitted. This will be used to accommodate any required AV cables All audio, video and control electrical circuits should be fed from clean legs of the transformer, free of high inductive loads. There shall be no elevator motors, compressor motors, blower motors, etc. on the side of the power transformer that feeds the media equipment Data projectors should be ceiling mounted. Exact location to be coordinated with the VIU Audiovisual Services Group. Typical lens to screen distances 11 and 16 depending on room size and data projector model For small to medium classrooms the projection screen will be suspended from earthquake-proofed ceiling or wall mounts Designers must consult with the VIU Audiovisual Services Group when selecting and sizing projection screens Any screen 10 or wider should be motorized When screens are installed in ceiling recesses, it is important that the recess be large enough to permit maintenance of the screen, motor and fabric To facilitate screen motor maintenance, a quick disconnection should be used The switch for electrically operated screens must be the type that returns to neutral when released and be located close to the instructor s station Ceiling mounted fixtures must not interfere with the physical mounting of the data projector or the projected image path. 21

22 12.4 SOUND REINFORCEMENT For classrooms or lecture theatres over 50 seats, voice amplification/sound reinforcement/infrared transmitter is required. This assists with the hearing impaired and ease of instruction. The design of these systems must be determined in consultation with the VIU Audiovisual Services Group Provision for fixed and wireless microphone capability must be included in all permanent sound reinforcement systems Amplifiers to be "low-impedance" System must have the capability of playback and recording. Balanced lines to be provided Speaker lines must never be included in conduit carrying electric power ACOUSTICS Amplification equipment should be specified when reinforcement is needed, particularly when music reproduction and film projection is undertaken. A simple portable amplification system should be available when needed. Controls should be convenient, simple and all in one place. As many controls as possible should be preset to optimum levels for the respective media to be used Microphone inputs should be provided at front of rooms (presenter s position) and side and/or rear wall locations LIGHTING Combination direct/indirect lighting is preferred. Zone lighting control required for instructor vs. student spaces. Exact configuration to be determined in consultation with VIU Audiovisual Services Group. 13 COMPUTER LABS 13.1 GENERAL Computer labs have many of the same characteristics and requirements as standard classrooms. Refer to Classrooms guidelines for applicable information. This section will highlight any requirements over and above classroom design Instructor and student workstation locations are to be fixed and hard wired. 22

23 13.2 ARCHITECTURAL LOCATIONS WITHIN A BUILDING When multiple labs are located within a building, their proximity to each other should be considered with ease of computer lab supervision and support in mind. One person can supervise three or four labs if they are located adjacent to each other ROOM SHAPE The furniture style and layouts must be designed in coordination with the room shape and usage. Layouts must provide for optimal sight lines for viewing visual presentations. Exact configuration to be determined in consultation with the VIU Audiovisual Services Group DOORS Computer lab doors must have electronic card access control. Where multiple doors enter the room, one door must be the access (card reader) door and the remaining doors must be auto lock doors FURNITURE Computer lab furniture requires data and power services to each station. It is important that the furniture style and layout are confirmed before the room design is complete Allow space for a print release station either in the room (preferred) or in close proximity. Ideal location is at the back of the room Allow for secure storage. Typically an 18 deep, 36 wide, 70 high cabinet will be sufficient Adjustability of instructor desk height is preferred At least one student station must be designed for wheelchair use with a hand crank operation to adjust desk height. 23

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