RE: Peek Center Emergency Operations Center (EOC) AV System Proposal v3

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Ethel Floyd
5 years ago
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1 February 5, 2013 City of University Park Jim Criswell 3800 University Blvd. University Park, Texas RE: Peek Center Emergency Operations Center (EOC) AV System Proposal v3 Dear Jim, I would like to thank you for the opportunity to provide a proposal for the audio visual systems at the new Peek Center Emergency Operations Center. Our design is based on the previous site visit, drawings and discussions. Below is a summary of our design. Executive Summary Command Center Video System System can be used in emergency situations or for presentations and training. System components: 2 HD+ ceiling mounted projectors 2 65 H x 104 W wall mounted projection screens 4 PC/laptop connections in floor boxes (connections support analog VGA and digital HDMI) 2 quad split devices (1 for each projector) 4 HD cable TV Tuners Presentation lectern Digital matrix switcher Digital transport transmitters and receivers In emergency situation mode, both projectors and screens are active. Any PC/laptop input or cable TV receiver can be displayed on either or both projection screens. Each projector has a quad split device that will allow for up to 4 simultaneous images to be displayed at one time. Quad viewing images can be any PC/laptop or cable TV receiver. System will be controlled via large touch panel located in IT control room. In presentation mode, only 1 projector and screen is active. Either projector can be selected depending on room configuration. PC/laptop input at lectern or cable TV can be viewed on the screen. Images are full screen. There is not a quad view option. System will be controlled via touch panel at lectern. Command Center Audio System Audio in the room can be any PC/laptop or cable TV receiver. There is a gooseneck microphone at the lectern and a wireless lapel mic available for use. Audio sources are selectable from the touch panels. There are 2 audio zones in the room. 1 zone is the main Command Center and other zone is the table for the outside agencies. Each zone has and independent volume control. 1

2 Command Center Control System There is a 9 touch panel located at the lectern. Touch panel will control presentation or training room functions and have limited emergency mode functions. There is a 12 touch panel in the IT control room. It will have emergency full situation room controls. Outside Agencies Area There is a 55 wall mounted LCD monitor. There is a connection for a laptop in the floor box. There is a cable TV feed to the LCD monitor. Monitor is controlled via Command Center touch panel. Monitor will not receive PC/laptop feed from Command Center. Conference Room There is a ceiling mounted LCD projector and wall mounted 57.5 H x 92 wide projection screen. There is a connection for an in room PC. There are 2 ceiling mounted speakers to reinforce PC audio. LCD projector and room volume is controlled via manufacturer s IR remote control. There is a 37 LCD monitor wall mounted on the wall opposite the projection screen. LCD monitor is for viewing cable TV only. Monitor is controlled via manufacturer s hand held IR remote. Conference room system will not receive any video or audio feed from Command Center. Media Room There is a wall mounted 32 LCD monitor. LCD monitor is for viewing cable TV only. There is a headphone distribution amplifier for listening to audio feed from LCD monitor. Monitor is controlled via manufacturer s hand held IR remote. Standard Terms and Conditions Unless otherwise noted, all electrical work, core drills, conduit, millwork and ceiling tile trim work will be provided by others. AC power at equipment locations will be necessary. All equipment power should be on the same phase. Media Management, LLC ("MMGT") is not responsible for the quality or functionality of Customer furnished equipment. Should any problems or failures arise as the result of using Customer furnished parts, additional labor and/or equipment costs may apply. MMGT is not responsible for the setup of Customer supplied network devices to which a codec is connected or through which data is passed (e.g. switches, routers, firewalls, etc.). MMGT labor charges assume that all work will be done during regular business hours Monday through Friday 8:00 AM to 5:00 PM. Delays created by the Customer or other contractors may result in additional charges. Should any after-hours work be required, additional charges will apply. This quote is valid for 30 days. Thereafter it is subject to change without notice. 2

3 This proposal has been designed by MMGT and is not to be duplicated for distribution or bidding purposes. If this material is duplicated, a consulting fee will be charged. Any drawings submitted with this proposal remain the property of MMGT. Payment terms and other conditions: 1. Invoices are due NET 30 Days from the invoice date with approved credit. 2. A deposit may be required with the order. 3. Invoices for progress payments may be generated monthly for equipment and nonequipment costs. Warehoused equipment will be invoiced, itemized with serial numbers, and available for inspection. 4. Final payment shall be due upon acceptance. 5. MMGT may charge up to 1-1/2% per month on any past due balance and may file a lien against the project in the event of a delinquent account. 6. MMGT reserves the right to suspend work if invoices become past due. 7. In the event MMGT retains counsel for the purpose of collecting amounts due or to otherwise enforce any provision herein, MMGT shall be entitled to recover its attorney's fees and costs incurred in collecting such amounts. 8. Unless the proposal specifically indicates that freight and transport charges are included in the price, MMGT shall invoice Customer and Customer agrees to pay all freight and transport charges. 9. Unless the proposal specifically indicates that all applicable taxes are included in the price, MMGT shall invoice Customer and Customer agrees to pay all required taxes as are imposed by law and required to be collected by MMGT. If Customer claims to be exempt from tax, then Customer must submit to MMGT a tax exempt or resale certificate. 10. Risk of loss of the equipment shall pass to Customer upon delivery. 11. Title to the equipment shall pass to Customer upon Customer's full payment of the amounts due under the Proposal. 12. A Return Authorization number must be issued by MMGT for all Returns and Exchanges. Credit will be issued only after returned product is inspected and approved by MMGT. A 25% restocking charge and any necessary freight charges and charges for repair and refinishing as determined by MMGT will be deducted from credit. No Returns on lamps or custom products. 13. In no event shall MMGT, its suppliers or subcontractors be liable for any indirect, incidental or consequential damages or claims of Customer or other third parties. MMGT's liability for any such claim shall in no case exceed the purchase price allocable to the equipment or services which gives rise to the claim. Customer agrees to indemnify MMGT against all claims arising out of or resulting from Customer's operation or use of the equipment, whether on account of negligence or otherwise. Standard Warranty, Service Work, Technical Support Media Management s standard project warranty provides that the audiovisual system furnished for the Project is free from defects in workmanship failure for a period of one (1) year from the date of Substantial Completion. The Owner or their agent handles warranty service for such defects in a reasonable and timely manner from the time of notification to Media Management. Normal warranty calls will be responded to in 24 hours or less. Where correction requires equipment service, The CONTRACTOR will make every effort to make the system operational within 72 hours of the trouble call, 3

4 during the warranty period. Manufacturer's equipment warranties are of varying lengths (usually 90 days to 1 year). Media Management will warranty this equipment for the term established by the manufacturer on a depot basis only. Contact the Media Management to obtain a Project RMA number required for warranty repair. Deliver warranty repair equipment to the specified Media Management office, Attention: Service Department. Warranty does not apply to any product(s) that has been subject to misuse, neglect, accident or operational error. *Some parts may be excluded from manufacturer s warranty such as: Projection screen surfaces and projection screen control devices; projector optical units, projector lamps; touch panel overlays and displays or batteries. Such parts will be provided to YOU at a 10% discount from published MSRP. Media Management is an Audio / Visual Systems Integration Firm. We specialize in design / build solutions for interactive video conferencing, visual communications, video production, audio reinforcement, control systems and multimedia presentation systems. Our typical environments include: boardrooms, conference rooms, training centers, educational facilities and network operation centers. For more information, please visit our website at Once you have had a chance to review this proposal, please contact me at ext. 205 or jhartzell@mmgt.com to schedule a time to meet and discuss. Sincerely, Jerry Hartzell Senior Account Executive 4

5 PROPOSAL Company: City of University Park Date: February 5, 2013 Address: 4420 Worcola Prepared by: Jerry Hartzell Address 2: City, State, Dallas, Texas Terms: Net 30 Zip Contact: Jim Criswell Freight: FOB Destination Telephone: (214) Prepay & Add Via: Best Way FAX: Proposal: Valid for 30 days Project: Peek Center EOC Audio Visual Systems Proposal Revision 2 Command Center Video System Equipment QTY MFG. MODEL DESCRIPTION UNIT PRICE EXTENSION 2 Christie Digital LWU Lumen 1920 x 1200 (1080p+) LCD Projector with 3 $ 5, $ 10, Year Warranty 2 Chief RPA / CMA440 / Projector Mounting Bracket, Above Ceiling Support and 3" $ $ CMS003 Pipe 2 Draper Cineperm 65" H x 104" W Fixed Frame Wall Mounted Screen $ $ 1, Crestron DM8X8 Digital Media Chasis Based HD Matrix Switcher with Input and Output Modules $ 10, $ 10, Crestron DM-TX-201-C Digital Media VGA, Audio and HDMI Transmitter $ $ 5, Crestron DM-RMC-100-C Digital Media VGA, Audio and HDMI Receiver $ $ 1, RGB Spectrum QV HDX-4/0 / HDCP QuadView HD Quad Split Device (HDCP Compliant) $ 8, $ 16, Contemporary Research 232-ATSC+1 / RK2 HD TV Tuner with Rack Mount $ $ 3, VFI PD " Wide Lectern on Casters with 10 Foot Power Cord $ 1, $ 1, FSR FL1500 / 4GB Floor Box for Raised Floor with 4 Gang Insert Plate $ $ Extron MVGAA MM Foot VGA and Audio Cable $ $ Extron HDMI Ultra/12 12 Foot HDMI Cable $ $ Extron MVGAA MM-6 12 Foot VGA and Audio Cable $ $ Extron HDMI Ultra/6 12 Foot HDMI Cable $ $ Middle Atlantic ERK Equipment Rack with Caster Base, Locking Doors and $ 1, $ 1, Power Distribution 1 Middle Atlantic UPS100R VA / 700 Watt UPS $ 1, $ 1, Equipment Subtotal $ 55, Command Center Audio System Equipment QTY MFG. MODEL DESCRIPTION UNIT PRICE EXTENSION 1 Shure MX418 Lecern Mount Gooseneck Microphone $ $ Shure ULXS14/85 Wireless Lapel Microphone System $ $ Biamp Audia Solo12X4 12 x 4 DSP Audio Matrix Mixer $ 2, $ 2, Electrovoice EVIDC8.2LP 8" Ceiling Mounted Loudspeaker $ $ 1, Extron XPA V 2 Channel Power Amplifier $ $ Equipment Subtotal $ 5, Command Center Control System Equipment QTY MFG. MODEL DESCRIPTION UNIT PRICE EXTENSION 1 Crestron AV2 2 Series Control Processor $ 1, $ 1, Crestron TPMC9 9" Color Touch Panel (Lectern) $ 2, $ 2, Crestron TPMC-V12-TILT 12" Color Touch Panel (IT Control Room) $ 3, $ 3, Netgear JFS port 10/100 Unmanaged Ethernet Switch $ $ Equipment Subtotal $ 7, Media Management LLC 1801 Royal Lane, Ste 906 Dallas, TX p f

6 PROPOSAL Company: City of University Park Date: February 5, 2013 Address: 4420 Worcola Prepared by: Jerry Hartzell Address 2: City, State, Dallas, Texas Terms: Net 30 Zip Contact: Jim Criswell Freight: FOB Destination Telephone: (214) Prepay & Add Via: Best Way FAX: Proposal: Valid for 30 days Project: Peek Center EOC Audio Visual Systems Proposal Revision 2 Outside Agencies Area Equipment QTY MFG. MODEL DESCRIPTION UNIT $ EXTENSION 1 LG 55LS460E 55" Professional LED LCD Monitor, 1080p, with Built-In $ 1, $ 1, Speakers and 2 Year Warranty 1 Chief LTMU Tilting Wall Mount for LCD Monitor $ $ Crestron DM-TX-201-C Digital Media VGA, Audio and HDMI Transmitter $ $ Crestron DM-RMC- Digital Media VGA, Audio and HDMI Receiver with Built-In $ $ SCALER-C Scaler 1 FSR FL1500 / 4GB Floor Box for Raised Floor with 4 Gang Insert Plate $ $ Extron MVGAA MM Foot VGA and Audio Cable $ $ Extron HDMI Ultra/12 12 Foot HDMI Cable $ $ Equipment Subtotal $ 3, Conference Room Equipment QTY MFG. MODEL DESCRIPTION UNIT $ EXTENSION 1 Christie Digital LW Lumen 1280 x 800 (720p+) LCD Projector with 3 Year $ 2, $ 2, Warranty 1 Chief RPA / CMA440 / Projector Mounting Bracket, Above Ceiling Support and 3" $ $ CMS003 Pipe 1 Draper Cineperm 57.5" H x 92" W Fixed Frame Wall Mounted Screen $ $ Crestron DM-TX-201-C-2G Wall Mounted Digital Media VGA, Audio and HDMI Transmitter $ $ Crestron DM-RMC-100-C Digital Media VGA, Audio and HDMI Receiver $ $ Electrovoice EVIDC4.2 4" Ceiling Mounted Loudspeaker $ $ Extron MPA401-70V 40 Watt Power Amplifier $ $ Extron MVGAA MM-6 12 Foot VGA and Audio Cable $ $ Extron HDMI Ultra/6 12 Foot HDMI Cable $ $ LG 37LT560E 37" Professional LED LCD Monitor, 1080p, with Built-In $ $ Speakers and 2 Year Warranty 1 Chief MTMU Tilting Wall Mount for LCD Monitor $ $ Equipment Subtotal $ 6, Media Office Equipment QTY MFG. MODEL DESCRIPTION UNIT $ EXTENSION 1 LG 32LT560E 32" Professional LED LCD Monitor, 1080p, with Built-In $ $ Speakers and 2 Year Warranty 1 Chief MTMU Tilting Wall Mount for LCD Monitor $ $ Samson S-AMP 1 x 4 Headphone Distribution Amplifier $ $ Equipment Subtotal $ Equipment Total $ 79, Project Materials QTY MFG. MODEL DESCRIPTION PRICE 1 MMGT Tech Ops Cables, Connectors, Hardware and Materials $ 2, $ 2, Materials Total $ 2, Media Management LLC 1801 Royal Lane, Ste 906 Dallas, TX p f

7 PROPOSAL Company: City of University Park Date: February 5, 2013 Address: 4420 Worcola Prepared by: Jerry Hartzell Address 2: City, State, Dallas, Texas Terms: Net 30 Zip Contact: Jim Criswell Freight: FOB Destination Telephone: (214) Prepay & Add Via: Best Way FAX: Proposal: Valid for 30 days Project: Peek Center EOC Audio Visual Systems Proposal Revision 2 Professional Services and Installation DESCRIPTION 1 MMGT Tech Ops Project Installation, Engineering, Control Programming, Commissioning, Project Management, System Warranty, Training and Documentation PRICE $ 22, $ 22, Installation Total $ 22, EQUIPMENT TOTAL $ 79, MATERIALS TOTAL $ 2, INSTALLATION TOTAL $ 22, SHIPPING, HANDLING AND INSURANCE $ 2, SALES TAX $ - PROPOSAL TOTAL $ 106, Media Management LLC 1801 Royal Lane, Ste 906 Dallas, TX p f

City of Winter Springs, FL

City of Winter Springs, FL Request for Quote RFQ/006/17/LS Commission Chambers Audio Visual System Upgrades The City of Winter Springs will be upgrading its Commission Chambers (Chambers) audio visual