Your News Information Kit For information and forms to submit your video please go to the Your News website at:

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1 Your News Information Kit For information and forms to submit your video please go to the Your News website at: What is Your News? Your News is a national video call for news stories about where you live, your family, school and community. We want you to tell us about the interesting places, events or issues in you local area and/or introduce us to the people in your life. News stories can be between thirty seconds and three minutes in length. If your video is selected it will be published on the Behind the News website and may even be shown on the television program, which screens on ABC and on ABC2, the ABC s free-to-air digital channel. This is not a competition. Entry is free and we are accepting videos from anyone. How you tell your story is up to you. What you need to do Exercise your imagination. Shoot and edit your news story and complete the submission forms. Tell us what is exciting or interesting about your life and where you live. What are the strange and unusual places in your community? Who are the characters and people? Send the completed forms and video to: Your News c/- Behind the News GPO Box 9994 Adelaide SA 5001 For more information Please contact us for any questions or additional information about Your News. Online By

2 Individual s Your News Submission Form First Name Last Name Home Phone Work Phone Mobile Street Address Town/Suburb State Postcode Age: Gender (circle one) Male Female Occupation Course of Study (if applicable) Write a pitch or lively description of your video in 25 words or less Format of Video (circle one) Mini DV DV-Cam SP Betacam SX Betacam Digital Betacam Quicktime on DVD

3 School s Your News Submission Form Only for school groups and classes School Name Class (if applicable) Phone Teacher s Name Street Address Town/Suburb State Postcode Age Range: Gender (circle one) Male Female Mixed Tell us about your School or Class in 25 words or less Write a pitch or lively description of your video in 25 words or less Format of Video (circle one) Mini DV DV-Cam SP Betacam SX Betacam Digital Betacam Quicktime on DVD Please Note: You will need to submit a Participant Release form signed by the parent/guardian of each student under 18 years of age appearing in the video.

4 Terms and Conditions 1. This is not a competition. Videos will be accepted from anyone. Entry is open to all Australian residents. The parent or guardian consent section below must be completed for any entrant under 18 years old. 2. Entry is free. Entrants must be an individual and not a company or organisation (with the exception of schools). Please note, no matter how many people contributed to the making of a video, the person identified in the submission form is the only personl who will credited (with the exception of schools where the school and class [if applicable] will be credited). Individuals may submit more than one video; each video must be accompanied by a separate submission form. 3. To submit your video, entrants must: a. shoot and edit a video (hereinafter called the Entry ): i. which is a minimum of 30 seconds and a maximum of 3 minutes duration (including titles and credits); ii. containing only original music compositions and performances and copyright cleared music; iii. that has editing and all audio post-production complete (including any voice-over or music); iv. delivered on Mini-DV or DV-CAM, SP, SX or Digital Betacam format or as an uncompressed QUICKTIME movie on DVD with the desired aspect ratio of 16:9; b. submit to the ABC a copy of the Submission Form with the video. Other forms such as the Music Cue Sheet, Music Release forms (individual and group) and/or Participant Release form may also be required (see Rules for Submitting) 4. The Submission Form, the Music Cue Sheet, Participant Release form and Music Release forms are available at 5. Entries must be submitted to Your News, Behind the News, GPO Box 9994, Adelaide SA 5001 or delivered to the main reception desk at ABC Adelaide, 85 North East Road, Collinswood, SA, 5081 clearly marked Your News, Behind the News. 6. ABC may, at its absolute discretion, select any eligible Entry to be published on the Behind the News website and may be shown on Behind the News television program. 7. All Entries become the property of the ABC and will not be returned to the entrants. As a condition of entry: a. each entrant makes the following guarantee to the ABC: i. all details provided with the entry are true and accurate; ii. the Entry has not been viewed by the public or made available to the public, either in Australia or internationally prior to entering this competition; iii. the Entry is the entrant s own original creation and that it does not infringe on any right (including copyright and consents by performers) of any person; iv. the entrant has obtained release forms from all participants (using the Participant Release form) and will keep a record of these. Furthermore, any release forms of participants under the age of 18 must be accompanied by a signed parental or guardian consent form. v. the entrant has the right to allow the ABC and the ABC is entitled to exploit the Entry in the manner outlined in these terms and conditions; vi. the entrant has not given any rights to the Entry to anyone prior to entering this competition; and the entrant agrees to indemnify the ABC against any loss or damage resulting from any breach of these guarantees; b. Each entrant gives to the ABC an irrevocable, perpetual, royalty-free, non-exclusive, sub-licensable right and licence: i. to use, copy, distribute, communicate, broadcast, modify, edit, adapt, segment and otherwise exploit the Entry for any purpose in any media (now known or later developed) worldwide without further notice; ii. to produce and distribute ancillary products and services relating to the Entry, including but without limitation, dvds, videos, CDs, books, merchandise and other products and services without notice. The ABC will negotiate a fee in good faith should the ABC receive a revenue stream from any ancillary use of the Entry; and iii. each entrant grants to the ABC the right to use the name and likeness of the entrant for publicity purposes. 8 Submissions are made at the entrant s own expense and the ABC shall not be liable to reimburse any expenses incurred in making an entry. 10. If there is any event which prevents or hinders the ABC s conduct of this project or the ABC s ability to deliver the services related to the project, the ABC may, at its discretion cancel this project and recommence it at another time under the same or different conditions.

5 NAME OF ENTRANT: Where the entrants are under 18 years of age (must be signed by parent/guardian) I warrant that I am the parent or legal guardian of the above named child and that there are no restrictions that prevent my child from participating and that I agree, on behalf of the entrant, to comply with the terms and conditions of the Behind the News Your News project. I release and indemnify the ABC, its assignees, and licensees from and against any claims arising from any breach of this warranty and the exercise of the rights granted herein. I (insert name) the PARENT/LEGAL GUARDIAN (strike whichever is not applicable) of the entrant (insert name) consent to the entrant entering the Behind the News Your News project on the above terms and conditions. Parent/guardian s signature Where the entrants are over 18 years of age (or for person responsible for school entry) I (insert name) warrant that there are no restrictions that prevent me/our school from participating in the project and that I agree to comply with the terms and conditions of the Behind the News Your News project. I release and indemnify the ABC, its assignees, and licensees from and against any claims arising from any breach of this warranty and the exercise of the rights granted herein. Signed

6 Music Cue Sheet Name of Entrant Title of Entry Please fill in one line of the table below for each piece or section of music in your video. The table on the next page explains what you need to include in each field. Title of Musical Work Writer(s) Names Performer Names Publisher (s) Names Record Label Record Catalogue # Track # Work Origin Type of Use Vocal or Instrumental Duration

7 Music Cue Sheet - Field Explanations Title of the Musical Work The original Title of the work (cue). The same Musical Work may be used several times throughout the Production and must be shown separately each time and in the same order as it was used. MUST BE FILLED IN Writer(s) Names The Composers and Lyricists of the Musical Work. When there is more than one, separate with forward slashes /. Enter names as surname space initial. Eg. Jones A. MUST BE FILLED IN Publisher(s) Names The Publisher of the Musical Work. When there is more than one, separate with forward slashes /. MUST BE FILLED IN IF THERE IS A PUBLISHER Performer Names The name of the Artist or Band performing this version of the Musical Work. OPTIONAL Record Label The label of the Record from which this Work was copied. MUST BE FILLED IN IF THERE IS A RECORD LABEL Record Catalogue # The Catalogue Number of the Record from which this Work was copied. Note this will be supplied by the music publisher when you licence the music. Track # Track Number of the Work on its source recording. MUST BE FILLED IN IF THERE TRACK NUMBER Work Origin Indicates the source of the Musical Work. Please use one of the following letters C for Specially Commissioned. A Musical Work written specifically for this audio-visual Production S for Specially Commissioned Song. A Work composed specifically for a production, but will also be used commercially, that is, released on a CD, DVD etc P Commercial Recording Pre-existing. A Musical Work which existed prior to the commission of the audio-visual Production L Library (aka Production or Mood Music). A Musical Work which exists in a Library MUST BE FILLED IN Type of Use Indicates whether the use of music in the Production is Theme, Background or Featured. Please use one of the following letters T Theme Opening & Closing Music. Music which identifies a Television Program or Film through use at the beginning and/or end of the Program or Film B Background. Music which is not Featured, Theme or Logo music F Featured. Music which is performed in Music Video Clips, in association with choreographed dance sequences, on camera, or is audible to one or more of the characters in the scene being portrayed L Logo. Music used to identify the Production Company MUST BE FILLED IN Vocal or Instrumental Indicates whether this Work contains Music and Lyrics, or Music only. Please use one of the following letters I Instrumental. The Musical Work contains no Lyrics, only Music V Vocal. The Musical Work contains both Lyrics and Music X unknown/mix. Used when the Musical Work is a medley of Instrumental and Vocal MUST BE FILLED IN Duration The Duration of the Music as included in the Production, in seconds. MUST BE FILLED IN

8 Individual Music Performance Release (Deed) This form releases music that has been performed by an individual where the work is their own Name of Performer Address Phone Date of Performance Title of Work(s) Performed Writer/Composer Duration Where the Performer is over 18 years for age: I, the Performer, grant to (the Video Entrant ) the right to make an audio and/or visual recording of my performance in the video entry (the Recording). Where the Performer is under 18 years of age: I [name] the PARENT / LEGAL GUARDIAN [strike whichever is not applicable] of the above-named child, grant to (the Video Entrant ) the right to make an audio and/or visual recording of my child s performance in the video entry (the Recording). I agree that the Video Entrant owns all rights in all media throughout the world in the Recording. To the extent that I may own any, I assign all present and future copyright owned by me in the Recording to the Video Entrant. The Video Entrant may use and authorise the use of the Recording in whole or part in any manner the Video Entrant considers appropriate, including for promotional purposes, editing, synchronisation with visual images, adaptation for other publications (written or electronic) and re-publication. I authorise the Video Entrant to use and authorise the use of my name, likeness, voice and biographical material in connection with any use of the Recording. I grant the Video Entrant a non-exclusive royalty free licence to use and sub-license the use of the Works in all media throughout the world in perpetuity in or in association with the video entry (in whole or part thereof). I warrant that there are no restrictions that prevent me from undertaking the performance and agreeing to these terms, and that the consent of no other person is required to enable the Video Entrant to make and exploit the Recording. I release and indemnify the Video Entrant, his/ her assignees, and licensees from and against any claims arising from any breach of this warranty and the exercise of the rights granted herein. SIGNED SEALED AND DELIVERED by the Performer as a Deed: Perfomer s signature Witness signature SIGNED by the Video Entrant Video Entrant s signature

9 Group Music Performance Release (Deed) This form releases music that has been performed by a group where the work is their own Name of Group Address Phone Date of Performance Title of Work(s) Performed Writer/Composer Duration I (name) the (Position) of the Group, grant to (the Video Entrant) the right to make an audio and/or visual recording of the Group s performance of the Works (the Recording). I agree that the Video Entrant owns all rights in all media throughout the world in the Recording. To the extent that any member of the Group may own any, I assign all present and future copyright owned by any member of the Group in the Recording to the Video Entrant. The Video Entrant may use and authorise the use of the Recording in whole or part in any manner the Video Entrant considers appropriate, including for promotional purposes, editing, synchronisation with visual images, adaptation for other publications (written or electronic) and re-publication. I authorise the Video Entrant to use and authorise the use of the name, likeness, voice and biographical material of any member of the Group in connection with any use of the Recording. I grant the Video Entrant a non-exclusive royalty free licence to use and sub-license the use of the Works in all media throughout the world in perpetuity in or in association with the video entry (in whole or part thereof). I warrant that I am the Group s authorised representative, that I have the consent of the parent / legal guardian of each Group member under 18 years old and that I have the power and authority to bind the Group. I warrant that there are no restrictions that prevent the Group from undertaking the performance or any restrictions that prevent me from agreeing to these terms, and that the consent of no other person is required to enable the Video Entrant to make and exploit the Recording. I release and indemnify the Video Entrant, his/ her assignees, and licensees from and against any claims arising from any breach of this warranty and the exercise of the rights granted herein. SIGNED SEALED AND DELIVERED for and on behalf of the Group as a Deed: Representative s signature Witness signature Video Entrant s signature

10 Participant Release (Deed) This form must be completed by everyone appearing in your video. Name of Entrant Title of Entry Name of Participant Participant s Address Phone Date of Participation in Video Entry Where the Participant is over 18 years for age: I, the Participant, grant to (the Video Entrant ) the right to make an audio and/or visual recording of my participation or interview in the video entry (the Recording). Where the Participant is under 18 years of age: I [name] the PARENT / LEGAL GUARDIAN [strike whichever is not applicable] of the above-named child, grant to (the Video Entrant ) the right to make an audio and/or visual recording of my child s participation or interview in the video Entry (the Recording). I agree that the Video Entrant owns all rights in all media throughout the world in the Recording. To the extent that I may own any, I assign all present and future copyright owned by me in the Recording to the Video Entrant. The Video Entrant may use and authorise the use of the Recording in whole or part in any manner the Video Entrant considers appropriate, including for promotional purposes, editing, synchronisation with visual images, adaptation for other publications (written or electronic) and re-publication. I authorise the Video Entrant and the Australian Broadcasting Corporation (ABC) (conducting the project) to use and authorise the use of my name, likeness, voice and biographical material in connection with any use of the Recording. Where the Participant is under 18 years of age, the Parent/Legal Guardian authorises the Video Entrant and the ABC to use and authorise the use of my child s name, likeness, voice and biographical material in connection with any use of the Recording. I warrant that there are no restrictions that prevent me from participating and agreeing to these terms, and that the consent of no other person is required to enable the Video Entrant or the ABC to make and exploit the Recording. I release and indemnify the Video Entrant and the ABC, its assignees, and licensees from and against any claims arising from any breach of this warranty and the exercise of the rights granted herein. Where the Participant is under 18 years of age, the Parent/Legal Guardian warrant that there are no restrictions that prevent my child from participating or any restrictions that prevent me from agreeing to these terms, and that the consent of no other person is required to enable the Video Entrant or the ABC to make and exploit the Recording. I release and indemnify the Video Entrant and the ABC, its assignees, and licensees from and against any claims arising from any breach of this warranty and the exercise of the rights granted herein. SIGNED SEALED AND DELIVERED by the parent or legal guardian as a Deed: Parent/guardian s signature Witness signature SIGNED SEALED AND DELIVERED by the Participant as a Deed: Participant s signature Witness signature

11 Submission Form Checklist Please use the following checklist to check your entry is complete. Have you; Filled in and signed the Submission Form Included your video on Mini-DV or DV-CAM, SP, SX or Digital Betacam format or as an uncompressed QUICKTIME movie on DVD Labelled your tape or DVD with your name and the title of your video Included the completed Music Cue Sheet if your video has music in it Included a signed Music Release Form (Individual Release form or Group Release form) if you are using music composed and/or performed by you, a colleague or a friend on the video Included copyright clearance documentation if you are using any commercial music in your video Included a Participant Release form for anyone under 18 years appearing in your video Collected and filed Participant Release forms for anyone over 18 appearing in your video I have kept a copy of all forms I am sending in

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